Experience

Zydex Industries

• India
• Chemical Manufacturing
• 500 - 600 Employee

• Executive Assistant to Vice President

  • Nov 2013 - Present

  >Acting as the point of contact among executives, employees, clients and other external partners Managing information flow in a timely and accurate manner. Managing executive's calendars and set up meetings. >Supporting President in day to day activities including but not limited to answering calls, receiving and screening email and mail, drafting letters, schedules and organizes complex business schedules, meetings, conferences, travel and coordinating multiple presentations, disseminating information and other departmental activities. >Maintaining top executive appointments schedules by planning and scheduling meetings, conferences, teleconferences, webinars and travel. Monitoring programs and special assignments, establishes objectives and makes adjustments to plans by problem solving. Completing special projects and assignments by determining priorities and managing time. > Designing and producing general correspondences, memos, charts, tables, graphs and business plans and creating and developing visual presentations and desktop publishing as well as maintaining confidentiality of all corporate, personnel and research matters. Applying significant judgment and initiating action when dealing with routine or non-routine situations. Preparing, completing, and approving expense reports for high level executives. >Recording the minutes of meetings and preparing the presentations as needed, writing letters, and managing documents, co-coordinating with the branch offices and sales team, or carrying out any other assignments from the Vice President. >Tracking status and liaising with teams for closure and following up with Domestic & International Customer's Offers domestic & International coordination for dispatches with customers. Maintaining records of all Purchase Orders, invoices, arranging international, domestic pick Set up, arranging labels and bottle cartons for international dispatch. Ensuring on-time delivery Show less



Wearresist Technologies Private Limited

• India
• Mechanical Or Industrial Engineering
• 100 - 200 Employee

• PA TO VICE PRESIDENT

  • Jun 2012 - Nov 2013

  >Ensured daily coordination including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls. >Created executive calendar & tracked calendar. Responsible for Outlook transition & training for entire department. >Made presentations about product lines, control the agenda, including meetings, and arrange travel - bargaining for prices and booking tickets. Took minutes of meetings as and when necessary. >Looked after general housekeeping, repairs & maintenance, horticulture & gardening etc and hospitality management which includes guesthouse arrangements, cafeteria and pantry services. >Ensured maintenance of office including office equipment, furniture & fixtures etc. Managed staff bus, stationery and mail products, and maintains relationships with guests and visitors of the organization as well as implements the administration policies of the company. Show less



ADVANCE TECH CONTROLS PVT LTD

• PERSONAL ASSISTANT to MD

  • Aug 2010 - Jun 2013

  >Prepared meeting rooms for appointments, coordinated schedules, and greeted clients prior to meetings. Kept, prepared, and distributed minutes of meetings. >Created an effective filing system and maintain accurate records. Make travel arrangements (investigating prices and booking tickets). Kept effective communications ongoing at all levels, including taking minutes of meetings as requested on occasion. >Presented summaries and taken appropriate action, sensitively screened and prioritized requests for the Director. Managed various projects and events on my own. Maintain relationships with guests and visitors to the organization. Implemented corporate administrative policies, operated CRM software and coordinated with all branches. Show less