Human Resources Coordinator

• Jun 2022 - Present

Executive Assistant

• Jan 2021 - Jun 2022

Office Administrator and Executive Assistant to CEO

• Dec 2019 - Jan 2021

Talent Acquisition Recruiter

• Jul 2017 - Mar 2018

HR Generalist /Recruiter

• Nov 2015 - Jul 2017

Recruiting Coordinator - Contract

• Apr 2015 - Nov 2015

• Coordinated recruiting efforts, including interview scheduling, travel arrangements, and all candidate communication. • Monitored candidate status and documented all correspondence in ATS (iCims). • Conducted reference checks and facilitated background investigations and drug screens (Talentwise). • Created offer letters and new employee records. • Managed job postings across all job boards. • Handled expense reporting and credit card reconciliation. • Researched and coordinated career fairs for the department to attend. • Special projects as needed; including sourcing, resume review, filing, and event support. Show less

Human Resources Administrative Assistant

• Sep 2014 - Mar 2015

• Daily support of executive staff: calendaring, travel arrangements, and meeting coordination for the HR Director. • Answered main phone line; greeted all guests in a courteous and professional manner. • Assisted in major office move from a 9,600 sq. ft. building to a brand new construction 20,000+ sq. ft. building. Coordinated office move of furniture, disposal of large items for donation, space planning, and proper packing and handling of personal and company property. • During and after office move, liaised with electricians, plumbers, and other vendors to address any issues that required further attention and subsequently resolved those issues. • Maintained company organizational chart in Vizio, and phone list through Sharepoint. • Paylocity administration including reporting, payroll support, and entering new employees into the system. • Assisted marketing department with social media cultural posts via Facebook, Twitter, LinkedIn, and Instagram. • HR Support: recruiting, interview scheduling, onboarding, and terminations. Partnered with multiple recruiting agencies. • Maintained employee files and insurance documents. • Prepared new hire and exit packages, scheduled and administered new hire orientations. • Planned and facilitated office events such as happy hours, employee birthday and anniversary celebrations, annual company anniversary party, and high-profile client meetings. • Composed/distributed monthly company newsletter; responsible for engaging, quality content. • Researched projects as assigned such as internship programs via local universities. • Maintained an organized and well-stocked office facility, including food and beverages, towel service, as well as suggested ways to improve cleanliness and functionality. • Coordinated with vendors to ensure any facilities or maintenance issues were resolved. Show less

Office Coordinator

• Aug 2013 - Feb 2014

• Composed operating procedures and manuals and trained new hires on best practices. • Organized and collaborated with numerous vendors for office support functions. • Administered an internal employee ergonomics audit and proposed upgrades. • Controlled costs for vendors and office perks; managed holiday gift project for 300+ recipients. • Conducted crucial business transactions such as DBA filings and virtual offices. • Maintained staff directory and signage, and assisted in corporate re-branding efforts. • Upgraded and maintained amenities, perks, and safety initiatives; established emergency evacuation plan for OSHA compliance; innovated improvements for office safety, organization, and cleanliness. • Overhauled three supply rooms for inventory management, ordering, and stocking. • Researched conferences and tradeshows for marketing department. • Arranged complex and time-sensitive corporate domestic and international travel. • Prepared and incorporated internal comprehensive surveys. Show less

Office Manager

• Aug 2012 - Sep 2013

• Daily office management and administrative duties as well as executive support to CFO. • Coordinated and managed Quarterly Sales Review meetings • Organized recruitment efforts such as interview scheduling, travel arrangements, candidate communication, and executive collaboration. • Prepared new hires for on-boarding to ensure a smooth transition into the company. • Created a budget for office supplies and maintained stock of office and kitchen areas. • Engaged in business vendor management, building maintenance, new office construction, and lease administration. • Coordinated company events and meetings including negotiations, catering, travel, agendas, and trainings. Show less

Staffing Assistant

• Mar 2011 - Aug 2012

• Coordinated recruiting efforts for 4 high-volume recruiters in nine locations, including interview scheduling, travel arrangements, and candidate communication. • Monitored candidate status and documented correspondence in ATS (Kenexa Recruiter Brassring). • Conducted reference checks and facilitated background investigations (A-Check). • Created offer letters and new employee records in the Oracle database. • Routed pending requisitions and accelerated management approval process. • Created recruiting department invoices and expense reports. • Attended and staffed recruiting career fairs to support company growth strategy. • Processed employee referrals, determining eligibility and sending out notices. Show less

Executive Administrative Assistant

• Jan 2010 - Mar 2011

• Supported recruiting activities including interviews, travel agendas, relocation packets, reference checks, background and drug screens, and applicant data entry. • Facilitated new hire orientation; prepared files and offices for new pathologists. • Arranged conferences by coordinating registrations, venue selection, and catering. • Acted as a liaison between several functional departments such as IT and Facilities. • Composed, transcribed, and edited correspondence for 47 in-house scientists. • Maintained physician license files for 50 States, including tracking of continuing medical education and performance improvement initiatives. • Created expense reports and organized compliance documents. • Ordered and maintained scientific equipment and office supplies. Show less

Client Services Representative

• 2008 - 2009

• Facilitated transition of software operations systems by creating and implementing policies and procedures for product distribution, returns, and accounting. • Maintained customer relations functions while interfacing with E-Commerce and logistics departments to ensure all company objectives were met. • Managed international shipping division. • Implemented internal accountability and tracking system. • Assisted in composing a highly sensitive, FDA-approved product recall notice. • Designed social media campaigns and professional marketing strategies. • Accomplished all administrative functions of the retail department. Show less

Event Coordinator

• 2007 - 2008

Managed San Diego County territory for all corporate client events. Coordinated Health and Wellness Expos and worked in sales, management, and administrative capacities. Collaborated with vendors and clients to ensure mutual benefit and satisfaction and successful events. Managed San Diego County territory for all corporate client events. Coordinated Health and Wellness Expos and worked in sales, management, and administrative capacities. Collaborated with vendors and clients to ensure mutual benefit and satisfaction and successful events.