Administrative Specialist

• May 2019 - Present

Human Resources New Hire Processing -eVerify all new and rehire employee I9 -Set drug tests-set orientation-Background checks-track new applicants matrix -arrange interviews Payroll (System: Paycor)-employment authorization entries -new hire profile entries -liaison for employee and paycor account-time keeping, and reconciliation-process and submit payroll -process all travel rates and per diems -process all payroll retro/corrections -employee purchases -deductions -reimbursements -allowances -commissions -process PTO/VAC -process weekly job cost report-process weekly punch detail reports-track and trend punch detail and job number usage -child support garnishments -IRS garnishments Accounts Receivable/Collections-track purchase orders, invoices and packing orders-COD, Net 30, and Net60 accounts (collections) track and follow up for billing.-job cost report, enter all information onto BIS as well.Billing through BIS (Builder Information System) Invoice erectionsInvoice dismantlingInvoice continuations Invoice per diem and travels Invoice consumables Invoice maintenance accounts (scaffold, insulation and asbestos). OperationsAbatement Tracking for Colorado -Employee certificates (worker and/or supervisor)-asbestos physical information -respirator physical information Travel Arrangements -book flights -book hotel rooms Responsible for Janitorial Contracts-schedulesResponsible for all office supplies-track and order EH&S -ISNetworldProvide organization and maintenance of files, documents, workflow, and confidential documents.Perform routine clerical duties as necessary. (e.g., copying, faxing, filing, etc.)

Registered Medical Assistant

• Dec 2019 - Feb 2020

•Room patients and take vitals (manually) •Entered/Ordered all Imaging orders- MRIs, radiographs, CTs, EEGs, etc.•Entered/Ordered all Lab work•Prior Authorizations for all prescriptions and procedures •Followed up with all patient results•Prescriptions- refills, PAs, changes, etc. •Kept all rooms stocked and ready•Took care of Acupuncture needles removal •Managed the nurse and doctor schedule•Reconciled al medications with each patient prior doctor visit

Administrative Specialist

• Nov 2018 - Apr 2019

Perform all typing/word processing duties (reports, correspondence, etc.)via Electronic Engineering Data Management System in a neat and professional manner, proofing for grammatical correctness, typing and spelling errors and ensuring compliance with company formats.-Proof Rolling Observation Report -Reinforcing Steel Observation Report -Preliminary Percent Solids in Lime Report -Construction Observation Reports -Concrete Pick-Up Reports-Asphaltic Concrete Nuclear Density Test Field Report -Compressive Strength Test Report-Soil/Base Material Nuclear Density Test Report -Soil/Moisture Material Density Relationship Test Report-Sample Pick-Up Reports -Asphaltic Concrete Field Density Test/Laydown Report-Base/Select Fill Material Moisture-Density Relationship Test Report -Cancellation & Trip Charge Reports -Drill Pier Inspection and/or Observation Reports-Hot Mix Asphaltic Concrete Report -Pre-Placement Observation Report -Post Tensioned Tendón Stressing Observation Report-Sand Cement Test Report -Spread Footing InspectionInterim for other administrators and dispatch technician. Manage calibration schedule for all maintenance and rented equipment in laboratory. Update the system with current certifications and future dates..Serve as the Administrative Assistant for the local business management staff. Provide organization and maintenance of files, documents, workflow, and confidential informs.Performs routine clerical duties as necessary. (e.g., copying, faxing, filing, collating, binding, shipping, etc.) Adhere and participate in the Raba Kistner Health and Safety and Behavior Based Safety Programs.

Branch Business Administrator

• Jan 2018 - Nov 2018

Managed PREPS and DALHR government program as follows...- Established work crews with appropriate work orders. - Completed all administrative duties for each work crew (up to seven crews at a time). - Ensured all construction material were accounted for and delivered to each job site. - Conducted crew meetings regarding work progress and schedule. - Planned and scheduled all construction work.- Tracked and trending job performance - Administre payroll for all employees. - Handle all company financial transactions - Liaison between homeowner, construction company and government program representative. - Interviewed, hired and processed all working crews and individual employees. - Kept detail file organization of all legal documents. - Employee’s point of contact- Processed state finals for all work orders completed. - Pulled all construction permits relevant to applicable matter. - Entered change orders via Xactimate program. - Managed all written change orders directly for state. - Bookkeeper for all contractors - Point of contact directly for general contractor and sub contractor. - Point of contact directly between general contractor, subcontractor, and state inspectors.

Administrative Assistant level II

• Aug 2017 - Nov 2017

Completions Administrator

• Mar 2016 - Jul 2016

- daily update of project force report on OTS share point - assure accurate man power report to proper leads for emergency safety accountability - daily file system for all discipline check sheets. Electrical, instrumentation, mechanical, piping and - enter and follow thru with all purchase order Requests from all disciplines- assure daily delivery of sub system status report for turn around completion- ensemble of hard copy turn over packages for client. Including but not limited to all discipline index, check sheets, scope drawings, etc.- data entry and electronic filing of all scope change requests. -data entry for all process safety check sheets on behalf of leads for reformer, Aux boiler, - time keeping for construction scope, client projects, direct and indirect time for Ammonia and early walk downs. Accumulate proper signatures and approvals from company leads and client management

Project Administrator

• Jun 2013 - Jun 2015

2015 Safety Outage Steering Team, Project Coordinator -Manage all steering team safety meetings -Gather all team members input/responsibilities for future 2015 Safety Outage -keep detailed log of all information: CI, Concerns, ideas, action items, Etc. -Build and Design 2015 TA Supervisor Handbook -point of contact for contractor key members and Plant key members Turn Around Leadership Team, AA.-keep detail record of facts, topics, thoughts, ideas, new and previous action items in weekly TALT meetings. -keep detail log of relief valves P&ID's and data sheets used in ammonia and urea plant. Retrieved from KBR's documentum (contractor system).Continuous Improvement Project, AA-Assign action items to proper party along with deadlines for upcoming Turn around. -keep detailed information during caused process mapping ammonia shut down, start up, and commissioning meetings. Reliability, Data Entry Clerk-provide weekly updates of Lone Star Project functional locations for all equipment in both urea & ammonia plants.-keep detail log of all equipment functional location in SAP for both urea and ammonia plants. I.g area equipment is used, parent equipment of each tag #, -enter all project spares (equipment) onto hard copy filling system -maintain analysis of safety criticality for equipment list Project Supplies & Office, AA-keep detail inventory of both construction building and 5plex building supplies for Lone Star Project. -hold personal purchase credit card under personal name. Up to $7k a month limit. -primary contact for all supply providers. -Mainstream details of current orders/future orders.-provide expense reports on monthly basis. Meeting Organization, Lunches, Travel Arrangements-full access/control to all conference rooms schedules -full access to travel arrangements for all BNO employees Work closely with finance controller, AA-keep detail logs of Purchase orders and letter of awards.*on the job trainer certification

Executive Assistant and Medical Administrator

• 2012 - 2013

Balanced all prescribed medication logs and provided weekly reports to CEO and all invested entities. Reconciliation of all prescriptions and pharmacy monthly deposits of shares on a daily basis. Managed new hires and new investing partners to the company by providing proper documentation and orientation as a new entity or individual.Managed all company bank accounts for each LLC Under Everything Signature. Kept company credit card under personal name for business use: max $7,000 Managed all investments: min-$5,000 max-$25,000 each Reconciled CEO's banking currencies; business & personal. Provided all marketing material for each sales associate. Managed all business and personal emails for CEO. Managed all legal documentation and kept close association with legal department for proper guidance. Managed travel and business schedule for CEO.

Medical Administrator

• 2011 - 2012

Responsible for company accounts receivable in regards to all diagnostic testing. Managed & trained all new hiresManaged all marketing routes.Performed all physiological evaluations for each patient prior start date of rehabilitation pain program. Managed and counseled physical therapy program. Advocated patients workers compensation prior start date of any program. Performed all narcotic risk tests, drug metabolism test, tolerance and substance control for each patient. Managed all prior authorizations for narcotics and compounding creams. Created and kept all excel spreadsheets that kept logs for all company matter. Managed patient education for all chronic pain program members.

Medical Assistant

• Mar 2010 - 2011

Direct assistant to both doctors in clinic. Dr. Joe (Son) and Dr. A (Father). My honor to be mentored by both physicians. Shadowed Doctors in every consult, took direct dictation of diagnosis and treatment plan.Assisted Doctors in outpatient surgery. Prepped lesions for biopsy. Relaid biopsy results to patients, benign and/or malignant. Assisted Doctors in direct reading of all pathology's. Kept detailed log of all melanoma patients. Administered local anesthetics prior surgery and/or cosmetic procedures. Under doctor supervision, I treated proper diagnosis with liquid nitrogen. Managed all administrative paperwork for clinical side of the practice. Managed all medication refills, changes etc. for all patients.Performed all Xtrac laser and photodynamic therapy treatments for patients with pre-cancerous lesions. Well diverse in EMR system. specified in dermatology. Performed treatments with canthacur for young patients with molloscum contagiosum. Autoclave sterilization. Took care of all Sutural removals and KOH scrapings. Trained new employees.

Co-Owner

• Mar 2006 - Jun 2007

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