Lily Widman

Special Event Coordinator at Town of Vienna, VA Government
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Contact Information
us****@****om
(386) 825-5501
Location
Berryville, Virginia, United States, US

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Credentials

  • Mental Health First Aid Certified
    National Council for Mental Wellbeing
    Jun, 2022
    - Oct, 2024

Experience

  • Town of Vienna, VA Government
    • United States
    • Government Administration
    • 1 - 100 Employee
    • Special Event Coordinator
      • Mar 2018 - Present

      Achievements • Responsible for all aspects of coordinating and presenting 24 events to more than 49,000 people annually. • Supported more than 50 department events annually utilizing social media marketing, assisting with planning and preparation, budget management, and on-site event support. • Developed and implemented expanded sponsorship program raising more than $20,000 to support large scale special events in 2018, representing a 47% increase in sponsor income from 2017. • Initiated and fulfilled role of department marketing representative, interfacing with Public Information Officers, managing all social media for the department, designing marketing materials, updating Vienna Community Center marquee, managing banner schedule for Parks and Recreation events, and implementing live video at special events to increase social media engagement. • Expanded special event part time staff from one team member to four allowing department to save on overtime expenses at special events. Current Activities • Responsible for all aspects of coordinating 24 events annually including: permitting, coordinating and requesting services from Town Departments, safety inspections, contracting performers and vendors, marketing, scheduling and overseeing event staff, managing event budgets, recruiting sponsors, and scheduling and overseeing volunteers. • Plans, tracks, and executes annual special events budget which pulls from multiple budget categories within Parks and Recreation Program Budget. • Assists with production of quarterly Parks and Recreation brochure by providing content on special events, proofing brochure copy, and implementing brochure consistency guidelines. • Responsible for evaluation of special events, gathering feedback from stakeholders, measuring success and challenges, and implementing improvements. Show less

  • Bluemont Concert Series
    • United States
    • Musicians
    • Executive Director
      • Sep 2012 - Dec 2017

      Achievements: • Designed, implemented, and oversaw annual development program which raised more than 1.8 million dollars between 2012 and 2016. • Increased organization’s development revenue (gifts from individuals, corporations, and foundations) by 38% between 2012 and 2016. • Responsible for presenting more than 700 programs to 155,000 clients in coordination with Board of Directors, Staff, and a network of more than 250 volunteers annually. • Developed and implemented strategic plan for revitalization of Artists-In-Education (AIE) program. As a result, AIE programs increased by 79% between 2013 and 2016. • Lead organization in application and receipt of 2015 Dominion ArtsStars Award recognizing the extraordinary impact that Bluemont’s Artists-In-Education program has had in Virginia schools. • Designed and implemented organizations’ first sustaining monthly giving program. Increased members in program by 50% each year in 2014 and 2015. • Planned and executed 40th Anniversary Gala in coordination with Co-Chairs, Committee, and Board of Directors. Gala was highest grossing event for the organization in the past 20 years and recognized founder with a lifetime achievement award. Current Activities: • Manage staff of 3-5 year round employees and 15-30 seasonal employees. Responsible for all aspects of Human Resources Management, Employee Recruitment and Hiring, Training and Development, Performance Reviews, and Payroll. • Organize annual campaign to 20 plus legislators in Bluemont footprint advocating for increased state funding for the Arts. Participate in annual Virginia Arts Advocacy Day leading face-to-face meetings with legislators. • Cultivate a diverse roster of more than 150 artists. This includes reviewing and recruiting potential performers, booking, negotiating fees and contracts, and offering training to performers who participate in healthcare programs in nursing homes. Show less

  • Bluemont
    • Transportation, Logistics, Supply Chain and Storage
    • Assistant Executive Director
      • Jan 2012 - Oct 2012

      • Directed annual development program including annual fund campaign, planned giving, foundation and corporate fundraising, direct mail, grant writing, phone and in-person solicitations, and special fundraising events. Led organization in submitting more than 30 grant applications per year, increasing annual fund gifts by more than $20,000 between 2011 and 2012. • Planned, produced, and evaluated summer concert series including all aspects of booking performers, marketing, sponsorship and fundraising, staffing, local government collaborations, volunteer coordination, and partnerships with community organizations. • Managed all Social Media platforms and expanded social media presence from one platform (Facebook) to five (Twitter, YouTube, Instagram, Snapchat, and Mail Chimp). Created Social Media policy and executed annual social media campaigns surrounding specific programs, events, or fundraising campaigns. Increased Facebook followers by 85% between 2012 and 2017. • Create and execute annual marketing plan which includes cooperative media partnerships with local and regional papers, social media campaigns, press releases, e-newsletter campaigns, and engagement with community leaders, board members, volunteers, and local government. • Plan, execute, and implement all aspects of programming annually including: Summer Concert Series, Contra Dance Series, Healthcare Outreach, Artists-In-Education program, First Night Warrenton, and special events. • Communicate and collaborate with Board of Directors on a regular basis; scheduling additional meetings, working together to solve problems, and following up on opportunities as needed. • Plan, track, and execute annual budget in coordination with Finance Committee. Show less

  • Virginia Commonwealth University
    • United States
    • Higher Education
    • 700 & Above Employee
    • Department Manager (official title: Office Support Technician)
      • Aug 2009 - Jan 2012

      • Organized and oversaw department events including bi-annual graduation ceremonies, retirement parties, holiday celebrations, student affairs, and department meetings. • Managed four work study staff members. Responsible for recruiting, hiring, scheduling, and training work study staff. Created inaugural resource guide for the work-study student position. • Responsible for all aspects of daily office operations including managing room reservations, maintaining department records, equipment maintenance, office supplies, time keeping, and travel planning and reimbursements for faculty and graduate students. • Completed the following training courses: Travel Reimbursement, Time Keeping, Banner and Eva Purchasing, VCU Safe Zone, and Fixed Asset Maintenance. • Conduct annual hiring process of work-study students; conducted interviews and trained workers. • Created Resource Guide for the work-study student position, updated guide regularly to include relevant information. • Maintain department records by collecting syllabi and course descriptions, updating faculty roster and email lists. • Document and process travel reimbursement paperwork for faculty and graduate students. • Completed training courses for: Travel Reimbursement, Time Keeping, Banner and Eva Purchasing, VCU Safe Zone, and Fixed Asset Maintenance. Show less

    • Regional Volunteer Coordinator
      • May 2003 - Aug 2009

      • Organized and oversaw over 350 volunteers to facilitate the production of summer concerts in 12 different communities • Facilitated meetings and orientations for volunteer networks in each community. • Maintained extensive volunteer contact lists in MS Access for each community. • Initiated and organized annual, regional thank-you event for all summer volunteers. • Acted as event coordinator for New Years Eve event, overseeing over 250 volunteers and performers in 20 sites. • Organized and oversaw over 350 volunteers to facilitate the production of summer concerts in 12 different communities • Facilitated meetings and orientations for volunteer networks in each community. • Maintained extensive volunteer contact lists in MS Access for each community. • Initiated and organized annual, regional thank-you event for all summer volunteers. • Acted as event coordinator for New Years Eve event, overseeing over 250 volunteers and performers in 20 sites.

  • Richmond Waldorf School
    • United States
    • Education Administration Programs
    • 1 - 100 Employee
    • Substitute Teacher
      • Mar 2009 - May 2009

      Supervised students ages 5-14 in daily after-care program, monitoring behavior issues, enforcing play ground rules, and learning about the strategies of teaching in the Waldorf education through full time teachers. Acted as assistant teacher in Kindergarten class room, reading stories, overseeing snack time, and encouraging positive behavior and interactions among students. Supervised students ages 5-14 in daily after-care program, monitoring behavior issues, enforcing play ground rules, and learning about the strategies of teaching in the Waldorf education through full time teachers. Acted as assistant teacher in Kindergarten class room, reading stories, overseeing snack time, and encouraging positive behavior and interactions among students.

  • Virginians for the Arts
    • Government Relations Services
    • Executive Assistant
      • 2006 - 2009

      • Managed members lists and executed mailings for membership drives and “Arts Build Communities” campaign. • Wrote acknowledgments for all donations and dues paid to organization. • Supported Executive Director in organization and execution of annual Arts Advocacy Conference • Managed members lists and executed mailings for membership drives and “Arts Build Communities” campaign. • Wrote acknowledgments for all donations and dues paid to organization. • Supported Executive Director in organization and execution of annual Arts Advocacy Conference

  • VCU English Department
    • Peer Advisor
      • Aug 2008 - Dec 2008

      Provided one-on-one academic guidance to students throughout the semester. Created a pamphlet to help introduce new students to the English Department. Provided one-on-one academic guidance to students throughout the semester. Created a pamphlet to help introduce new students to the English Department.

  • VCU Writing Center
    • Writing Consultant
      • Oct 2007 - Dec 2008

      Met with students to discuss writing assignments and mediate the writing process. Worked closely with English Language Learners from countries all over the world. Met with students to discuss writing assignments and mediate the writing process. Worked closely with English Language Learners from countries all over the world.

  • Virginia Commission for the Arts
    • United States
    • Government Administration
    • 1 - 100 Employee
    • Student Intern
      • Sep 2005 - May 2006

      Supported staff on a weekly basis by answering phones, filing, and data entry. Facilitated initial steps in the processing of grants. Wrote press releases and received "Writing in the Workplace" class credit for internship hours. Supported staff on a weekly basis by answering phones, filing, and data entry. Facilitated initial steps in the processing of grants. Wrote press releases and received "Writing in the Workplace" class credit for internship hours.

Education

  • Virginia Commonwealth University
    Bachelor of Arts, English
    2004 - 2008
  • Clarke County High School
    1999 - 2002

Community

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