Experience

Harvard University

• United States
• Higher Education
• 700 & Above Employee

• Manager of Courses, Scheduling, and Classrooms - DCE Registrar’s Office

  • Mar 2022 - Present

  -Manage all course details in the SIS for catalog preparation.-Prepare the meeting schedule for all HES and HSS courses.-Assign classrooms for all courses meeting on campus, balancing pedagogical and technological needs and optimizing room use.-Manage assignments of FAS classrooms.-Maintain FAS RoomBook (EMS) for DCE courses.-Monitor enrollment for necessary classroom changes.-Oversee course creation and online registration for independent study and thesis courses. -Update and maintain multi-user FileMaker relational database and train new users on how to navigate the database.-Oversee the work of gathering, compiling, and updating course information from faculty course proposals, rolled courses, and other sources into a relational database for preparation of HES and HSS catalogs in Banner SIS.-Develop and maintain tracking systems to ensure data integrity for registration and for transfer of data across all course information platforms. -Perform testing of new processes, software, and systems. -Assist the Registrar and Academic Deans for both HES and HSS with planning for registration, courses, calendars, communications schedules, publications, testing, website content, Summer School Opening weekend, and handbooks; advise on best approaches for new course and program design and development, including course formats. -Compose concise, accurate, and timely written correspondence with faculty, students, FAS, and DCE administration.-Contribute to course-related contingency planning.-Train and direct the work of one FTE and occasional temporary employees. Show less

• Undergraduate Program Coordinator - Department of Anthropology

  • Aug 2019 - Mar 2022

  -Advised current and prospective Anthropology concentrators on concentration requirements and other aspects of curricular planning.-Participated in and represented Anthropology at college-wide events.-Served as an expert resource for faculty, students, and the external community concerning information on the curriculum, concentrations, and advising. -Maintained forms and undergraduate sections of the department website and Sharepoint.-Managed senior thesis deadlines, evaluations, and archiving and arranged for the reading of honors theses.-Coordinated communications to concentrators.-Organized and coordinated events for concentrators, interested students, and the department. -Developed and monitored the Undergraduate Office budget and manage the department’s undergraduate student awards.-Updated and monitored concentrator records. -Served as a liaison with past concentrators and maintained the departmental alumni database.-Maintained Anthropology course listings on my.harvard.edu.-Responsible for the submission of preferred meeting locations for Anthropology courses and overseeing department classroom scheduling using EMS RoomBook.-Maintained a master course catalog for the department.-Served as an expert resource for matters related to classrooms, course scheduling, FAS course policies, etc. -Coordinated the collection and reporting of a 3-year teaching plan for Archaeology and Social Anthropology programs.-Designed materials for departmental events, courses, and other projects. -Edited and maintained the department website. -Assisted faculty, students, and staff with Zoom, Canvas, Microsoft Teams, as well as software and websites used remotely. Show less

• Financial and Administrative Coordinator - Department of History of Art and Architecture

  • Mar 2018 - Aug 2019

  -Processed faculty, student, staff, and visitor reimbursements.-Created expense reports for faculty corporate account transactions. -Maintained financial records, including up-to-date information on financial reports and transactions. -Processed vendor invoices, student awards, fellowships, and visitor honorariums. -Processed all expenses and coordinated class excursions, including booking travel and lodging. -Managed and booked classroom spaces and meeting spaces. -Coordinated department events, such as conferences, seminars, receptions, and meetings. Duties included reserving spaces, ordering catering, creating posters, sending invitations, booking accommodations, and travel arrangements. -Coordinated international and domestic class trips. Duties included booking lodging and travel arrangements, tracking consent forms, managing the travel budget, and obtaining traveler information. -Maintained and made updates to the department website, department calendar, curriculum site, and course sites. -Ordered and maintained an inventory of office supplies and kitchen supplies.-Provided support to the department by monitoring the department email account, scanning class materials, distributing mail, delivering library books, resolving technology issues, creating maintenance requests, and answering routine inquiries. Show less



Freelance

• Editor and Proofreader

  • Feb 2018 - Nov 2018

  Proofread and edited documents in Spanish written by a professor including emails, conference papers, project proposals, and chapters of an upcoming book. Proofread and edited documents in Spanish written by a professor including emails, conference papers, project proposals, and chapters of an upcoming book.



Tufts University

• United States
• Higher Education
• 700 & Above Employee

• Administrative Assistant and Model Coordinator - Faculty Affairs, School of the Museum of Fine Arts

  • Mar 2017 - Feb 2018

  -Interviewed, hired, booked, and scheduled figure models for classes every semester. -Tracked model performance, attendance, and faculty model requests. -Designed, created, and distributed a model catalog, guidelines, and a model request form per semester. -Entered payroll hours for figure models and staff weekly. -Created a semester curriculum, added course details to the registration portal, and scheduled rooms for classes every semester. -Planned and organized events, meetings, and trainings; including booking rooms, ordering catering, making hotel reservations, and supervising events. -Processed payments, tracked, and planned visiting artist visits. -Reviewed, processed the payment, and monitored faculty grants and awards. -Assisted faculty in their requests for a corporate credit card and tracked its usage. -Received, reviewed, and submitted all requests for reimbursements. -Reviewed, tracked, and modified Apptricity expense reports, final approvers, department IDs. -Processed and submitted payment for vendors, visiting artists, faculty research assistants, and students as needed. -Assisted visitors in the office with any requests and questions. -Created, edited, and reviewed documents for meetings, trainings, and guides for faculty. -Created and organized documents for faculty affairs as needed. Show less



City of Cambridge

• Government Administration
• 700 & Above Employee

• Administrative Assistant and Afterschool Teacher - Department of Human Service Programs

  • May 2016 - Mar 2017

  -Supported the Department Director, Program Director, and the Program Manager in daily operations and overseeing the programs. -Organized, archived, and sorted student information into the community schools database. -Create invoices and manage billing, registration, and student information databases. -Taught classes to children grades K-5 and acted as a substitute teacher as needed. -Assisted instructors during classes and field trips. -Photographed daily activities and created an online newsletter for parents. -Assisted in the creation and editing of brochures for several community schools. -Assisted with the planning, enrollment, and promotion of family and student events. Show less



Harvard Museum of the Ancient Near East

• Volunteer

  • Jan 2015 - Mar 2016

  -Researched online and through museum archives for an upcoming book.-Organized and renamed image files from the museum archives’ lantern slides and photographs.-Assisted in the creation of an online interactive map.

• Collections Intern

  • Sep 2014 - Jan 2015

  -Researched through museum archives. -Preserved, cleaned and did conservation work on museum artifacts.-Photographed and inventoried museum artifacts into the museum database.-Assisted in the assembly of exhibition and collections space. -Translated museum exhibition texts to Spanish.



Harvard Art Museums

• United States
• Museums, Historical Sites, and Zoos
• 1 - 100 Employee

• Communications Intern

  • May 2014 - Sep 2014

  -Labeled and sent out brochures and information packets for the reopening ceremony. -Gathered and archived press clippings from art publications and newspapers. -Assisted in sorting the museum email and archiving email addresses in the museum database. -Labeled and sent out brochures and information packets for the reopening ceremony. -Gathered and archived press clippings from art publications and newspapers. -Assisted in sorting the museum email and archiving email addresses in the museum database.



Alfonzo Rivas & Cia

• Manufacturing
• 500 - 600 Employee

• Donations, Executive, and Finances Assistant - Board of Directors

  • Sep 2009 - Mar 2010

  -Copied, printed, mailed, and organized documents. -Organized the schedule and meetings for the director. -Sorted mail, answered company phone calls and emails. -Assisted in printing, distributing, and collecting checks. -Copied, printed, mailed, and organized documents. -Organized the schedule and meetings for the director. -Sorted mail, answered company phone calls and emails. -Assisted in printing, distributing, and collecting checks.