Experience

vOffice Indonesia

• Indonesia
• Facilities Services
• 1 - 100 Employee

• Personal assistant to the Chief Executive Officer

  • Jan 2018 - Present

  As a personal assistant to the CEO, these support tasks include : Administrative Secretarial Support • Working closely with the CEO to ensure active and efficient management of their email account and diary, including scheduling calls and appointments, organizing meeting rooms and refreshments; • Making and co-ordinating detailed arrangements as required for all meetings chaired by the CEO, and other meetings as required including preparation of agendas, coordinating and distributing papers, taking minutes and actions arising from meetings, and maintaining action; • Providing administrative support to the CEO, taking minutes, storing confidential documents, and following up on actions arising from meetings; • Drafting of correspondence and emails for the CEO; • Arranging travel and accommodation (e.g., transportation, accommodation, visa, etc.) for the CEO; • Preparing, photocopying, and circulating correspondence, reports, and committee papers of all types, including the preparation of confidential material and financial/statistical information using spreadsheets and databases; • Providing general administrative support, when required, to specific projects or during the absence of other administrative support roles. Business Support • Undertaking research and preparing reports and briefing documents for the CEO ahead of meetings; • Acting as the first point of contact for external and internal inquiries; • Being involved in decision-making processes and strategic development; • Monitoring and updating the CEO regularly on strategic initiatives; • Pulling together information and generating options in strategic areas of interest; • Monitoring division performance; • Reviewing all business unit reports and flagging interesting facts; • Monitoring and providing condensed feedback on the implementation of major initiatives. Show less