Experience

Texas Pacific Group

• United States
• Architecture and Planning
• 1 - 100 Employee

• Executive Assistant

  • Feb 2022 - Present

  Support General Counsel and Investor’s in Residence – Real Estate • Manage complex calendaring for meetings • Arrange domestic and international travel (airfare, hotel, transportation) • Scheduling complex internal and external meetings • Reconcile monthly travel expenses using Concur • Ensure and maintain confidentiality of all communications and documentations • Submit and track documents (contracts/agreements) for signature • Track and follow-up on meeting requests • Register team members for annual conferences and meetings • Back up for other Executive Assistant Show less



University of California, Davis

• United States
• Higher Education
• 700 & Above Employee

• Travel Administrator

  • Jun 2019 - Jan 2022

  Point of contact for processing of business travel arrangements (airfare, lodging and transportation) for visitors, faculty, students and staff. Monitor travel activity and ensure that travel and entertainment expense reports are processed in a timely manner. Initiate purchases of offices and laboratory supplies through Pre-Purchasing / Aggie Buy. Generate monthly reports for unreconciled travel card charges, cash advance charges expenses reports 30 days and over. Set up Non-Employee Profiles. Check in packages and contact Labs of arrival. Show less



Clearside Biomedical, Inc.

• United States
• Biotechnology Research
• 1 - 100 Employee

• Executive Assistant

  • Nov 2018 - Apr 2019

  Supported Chief Commercial Officer and Directors. Maintained complex calendaring and schedule meetings. Travel logistics (hotel, airfare, car). Generated expense reports using Concur. Planned and organized company event. Assisted with new office build (internet connection, furniture, phones, electrical). Tracked and compiled information for annual conferences. Scheduled interviews and set up for new employees. Processed and generated: Contracts, Purchase Orders, New Vendor Forms, Check Request . Approved invoices for payment. Liaison to vendors (water, copier, shredding, office supplies). Responsible for conference registrations and logistics. Show less



Bio-Rad Laboratories

• United States
• Biotechnology Research
• 700 & Above Employee

• Administrative Staff Assistant

  • Jul 2016 - Nov 2018

  Supported Marketing Managers, Clinical Immunology Division, Program Manager. Calendared, scheduled and updated complex meetings. Updated the CID Forecast – monthly. Facilitated on-boarding and set-up of new hires. Coordinated on-site training and managed logistics. Analyzed and compiled data for reporting and analysis. Planned travel through Concur system. Prepared meeting correspondence and quarterly newsletters. Assisted with Board Meetings (airfare, hotel, transportation, agenda). Completed Expense Reports, Purchase Reqs, and processed invoices for approval of payment. Show less



Dynavax Technologies

• United States
• Biotechnology Research
• 200 - 300 Employee

• Senior Administrative Assistant

  • Sep 2015 - Jun 2016

  Supported Vice President, Legal, Vice President, IT an Vice President, Finance. Coordinated calendaring for all Vice President’s and their direct. Scheduled and coordinate meetings internally and with vendors. Organized travel arrangements for domestic and international business. Generated expense reports and purchase requisitions. Assisted with weekly A/P weekly check run and reconciled invoices for payment. Prepared and edited PowerPoint presentations. Created agendas and correspondence for meetings. Distributed mail, checks, Fed Ex shipments, and utilized the copier, scanner and files as necessary. Show less



XOMA

• United States
• Biotechnology Research
• 1 - 100 Employee

• Senior Administrative Assistant

  • Dec 2013 - Aug 2015

  Supported the V.P., Chief Commercial Officer and Director, Market Access (Commercial Department). Updated and maintained VP, CCO and Director’s calendar. Answered incoming calls. Assisted with department budget. Prepared booths for off site Trade Shows. Coordinated and set up conference calls, on-site and off-site meetings and facilitate lunches. Arranged business travel plans (Domestic & International). Conducted intensive internet research for articles and publications. Prepared CDA’S and Consulting Agreement. Assisted with PowerPoint presentations. Generated expense reports, purchase requisition and contracts. Ordered and managed office supplies for the department. Show less

• Sr. Administrative Assistant - Clinical Development

  • Nov 2010 - Nov 2013

  Specialized support role to the Chief Medical Officer, Vice-President of Clinical Development, and the Directors and Managers. Coordinated multifaceted schedules, as well as organized internal and external meetings in multiple time zones. Received phone calls, screened callers, and dictated accurate messages. Organized complex travel plans for domestic and international business. Strict confidentiality adherence with all sensitive data. Facilitated meeting and training session details, and events such as: Holiday Celebration and Employee Appreciation. Prepare non-disclosure agreements and purchase requisitions, along with expense reports. Reconciled accounts and solved any discrepancy concerns. Coordinated interviews for Department. Maintained and ensured effectiveness of SOP training documents. Entered data, including: Invoices and accounts payable, as well as obtain signatures for check payment. Show less



Vivus Inc

• Clinical Project Assistant

  • Aug 2008 - Apr 2011

  Aid to the Vice-President, Clinical Operations and other Management professionals. Provided support to the Safety Coordinator with unresolved queries. Updated and ensured accurate data entry into the SAE database. Maintained strict confidentiality and discretion in sensitive matters. Coordinated executive’s calendar, along with scheduling interviews. Created and upheld master and investigator files. Aided with in-house start-up through closeout activities of clinical studies. Made travel plans on/off-site meetings, including: airfare, hotel, meetings, and transportation. Assisted with ongoing clinical programs. Created and processed expense reports for payments, supported the legal and accounting departments, uphold travel calendar and document processing. Show less