Experience

MediView XR, Inc.
• United States
• Software Development
• 1 - 100 Employee
• Executive Assistant

  • Oct 2021 - Present


Genevive

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Assistant

  • Jan 2019 - Aug 2021

  Acts as a representation of Genevive, the CEO, and the Executive Leadership team (ELT). Maintains ELT members’ schedules by planning and scheduling meetings, conferences, teleconferences, and travel. Takes minutes and prepares agendas and reports for Board meetings. Assist Executive management team with daily activities, transcribing and special projects. Prepares documents for review and presentation to Board of Directors, committees or other meetings as required by Executive team. Assists with planning and execution of employee events. Maintains a high level of confidentiality and professionalism. Schedules and coordinates meetings and appointments, briefing on items for consideration on a regular basis with designated Executive Team members. Monitors all incoming calls, messages, and mail handling independently with a high degree of discretion and alerts designated Executive Team members to necessary immediate action. Serves a resource person, providing interpretation and application for departmental policies, procedures, guidelines, and practices. Provides administrative support including word transcribing, processing and typing, composing and proof-reading correspondence, indexing, and filing documents. Serves as intermediary between Executive Team and staff to provide support when possible; may provide support work direction and training for employees. Attends meetings as assigned, records minutes, and reports on action items. Develops and implements office procedures related to coordination of interoffice communication, records, and systems. Assists with development and implementation of operational plans for addressing the business needs of Genevive. Gathers information and develops summaries as requested. Compiles reports from data base and existing records. Assists with planning and execution of employee events - catering and technology. Assists with promotional materials including website management, designing ads, reviewing current publicity. Show less



Allina Health

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Administrative Assistant

  • Apr 2017 - Jan 2019

  Provide primary administrative assistance to four Regional Directors, four Regional Medical Directors and Urgent Care Medical Director. Extensive calendar management, meeting scheduling, coordination and arrangement. Travel and conference planning, arrangement and coordination. Agenda planning, preparation, and distribution, including report creation and preparation. Database creation and management. Process expense reports, travel expense reports for Directors and Clinic Managers. Prepare correspondence for Directors as needed and distribute Region Announcements. Region Clinics contact list management and distribution. Kronos timecard approver for Clinic Managers. Budget creation and management. Order supplies, textbooks, and other miscellaneous items as needed by Directors, including catering for meetings and other related expenses. Event planning for Directors and their prospective Clinics. Process and track all Continuing Medical Education (CME) expenses for all Urgent Care Providers. Manage Region distribution lists. Onboard new administrative employees and assist with onboarding new Urgent Care Providers. Keep records/files and for all Urgent Care Providers - expense reports submitted and licensure documents – Medical License, DEA, BLS, PALS, ACLS. Track licensure for all Urgent Care Providers. Show less



Ansari Corporation, LLC

• Office Manager/Executive Assistant/Marketing Manager

  • Nov 2002 - Apr 2017

  Manage CEO's calendar, email, mail and office related phone messages. Manage all accounts payable. Manage all marketing materials: creating, content, designing and/or outsourcing. Manage CEO's travel arrangements and expenses. Liaison between clients and CEO: schedule meetings and events, keep meeting and contract notes, prepare contracts as needed. General human resources management and problem solving. Work with payroll company to complete needed documents for employees. Gather employee information for tax documents, payroll documents and reports. Generate necessary documents for new employees. Assist with onboarding. Point of contact with new vendors, acquire new accounts, manage existing vendor accounts and order product from vendors as needed. Assist with facilities and inventory management. Web site and social media management: daily and weekly updates, respond to inquiries and comments. Brand management and oversight: manage all listings and information on external websites and social media. Show less