Experience

Take It Easy Group

• Canada
• Executive Offices
• 1 - 100 Employee

• Fractional Executive Assistant & Strategic Partner

  • Feb 2023 - Present

  Fractional Executive Assistant specializing in providing start-ups with a strategic business partner and supporting your strategic growth. - EA to CEO of a quantum internet and securities company - EA to CEO of a biotch technology company - EA to Founder of an NYC production company Fractional Executive Assistant specializing in providing start-ups with a strategic business partner and supporting your strategic growth. - EA to CEO of a quantum internet and securities company - EA to CEO of a biotch technology company - EA to Founder of an NYC production company



Optimum Vobis

• Executive Assistant

  • Aug 2022 - Jan 2023

  -Scheduled meetings with clients, collaborators, executives, board members, and potential clients using various platforms (email, website, LinkedIn, Facebook, etc.) -Optimized CEO's calendar using time blocking, color coding, and other techniques to create an efficient daily, weekly, and monthly flow -Coordinated logistics for speaking events, podcasts, book tours, and other engagements, managing communication, contracts, agendas, itineraries, catering, travel, and giveaways -Provided orientation and onboarding support to new clients, ensuring a smooth transition and prompt follow-up on behalf of the CEO -Managed blog and network updates, editing and posting content on a weekly basis. -Monitored and engaged with social platform communities, promptly responding to DMs and comments in a positive manner -Developed and updated Standard Operating Procedures (SOPs) to systemize and automate processes for optimal success -Utilized project management systems to organize, track, and execute daily tasks and projects, ensuring nothing fell through the cracks Show less



Nerdwise

• United States
• Advertising Services
• 1 - 100 Employee

• Director Of Operations

  • Sep 2021 - Jan 2023

  -Collaborated with departments to drive shared initiatives, supporting the overall team's success and effectiveness -Provided administrative assistance in customer onboarding, fostering engagement through thoughtful gestures and coordination of travel arrangements -Managed daily operations across various platforms, including Zoom, Calendly, Gmail, ZoomInfo, Slack, and LinkedIn -Led the development of a strong company culture and values, fostering a cohesive and supportive work environment -Oversaw research operations, ensuring accurate and formatted list orders in collaboration with the research team -Conducted quality assurance checks to maintain high data accuracy and meet customer requirements -Took charge of recruiting efforts, including job postings, candidate screening, and interview scheduling -Orchestrated welcoming and seamless onboarding experiences for new hires, ensuring a positive transition into the company Show less



Upstream Way Luxury Rentals

• Executive Assistant

  • Sep 2019 - Oct 2021

  -Managed inquiries and updated various booking sites, ensuring compliance with platform regulations and optimizing property listings -Acted as the primary contact for guests, promptly addressing requests, questions, and providing recommendations -Coordinated with cleaning crews, maintenance departments, and contractors to ensure smooth operations. -Served as the ultimate gatekeeper and representative for the owner/company, proficiently handling personal and business correspondence -Utilized exceptional time management skills to recommend and establish efficient schedules for the owner -Screened, prioritized, and directed incoming requests to the appropriate departments, personally resolving issues and concerns -Administered Power of Attorney, managing high-level communications with legal, city, construction, marketing, and insurance entities -Handled financial responsibilities, including bill payments, utility setups, expense tracking, online account management, and payroll processing -Streamlined daily operations by developing comprehensively documented processes from scratch. Managed inventory, procurement, and stocking of supplies for all properties -Successfully planned and executed events hosted by the company -Generated engaging content for the blog and website -Conducted comprehensive training and onboarding programs for new employees Show less



Charleston Enterprise Group, LLC

• Executive Personal Assistant

  • May 2012 - Sep 2021

  -Proactively managed CEO's inbox, ensuring prompt responses and effective handling of all emails as a trusted gatekeeper -Orchestrated mail, email, and phone communications for personal and professional meetings, demonstrating discretion in managing confidential and sensitive information -Maintained comprehensive filing systems for the company's LLCs, utilizing both digital (Google Docs) and physical files -Arranged and coordinated extensive travel itineraries and meetings, while efficiently managing the CEO's business and personal calendar -Executed administrative tasks, such as Power of Attorney signing, notarizing, and distribution of confidential documents -Oversaw all aspects of operational functions, including HR, new hire onboarding, payroll services, and IT implementation -Demonstrated financial acumen by handling bookkeeping responsibilities, including business and personal bank accounts, accounts payable/receivable, invoicing, payment collection, and account reconciliations. -Maintained accurate records of personal and business checkbooks, diligently managing bills, credit card monitoring, and payments, while leveraging QuickBooks for precise transaction allocation Improved office efficiency by developing standardized templates for invoices, contracts, company letterhead, and business cards Show less



Coatue Management

• United States
• Investment Management
• 1 - 100 Employee

• Office Manager & Assistant

  • Apr 2011 - Apr 2012

  -Oversaw office operations for a high-profile, $5 billion long/short equity hedge fund with 60+ employees Managed supplies, including copy room, kitchen, gym, and general office needs, while adhering to a $200k annual budget -Implemented cost-cutting measures that resulted in $10k savings for the fund within one year -Served as the front-desk liaison for internal and external stakeholders, including high-profile management teams, investors, and building services -Conducted impromptu research projects, gathering and analyzing data on print and toner usage to compare price points of various vendors -Demonstrated exceptional organizational skills, overseeing key administrative tasks such as conference room management, meeting planning, calendar management, call handling, invoicing, and supply inventory -Facilitated smooth new hire onboarding processes and contributed to miscellaneous operational needs. -Maintained a clean, organized, and efficient office environment Show less