Lena Baer
Senior Human Resources Administrative Assistant at JBG SMITH- Claim this Profile
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Topline Score
Bio
Credentials
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Certified Plan Sponsor Professional (CPSP)
Plan Sponsor Council of AmericaMay, 2020- Nov, 2024 -
ISO 9001:2015 Internal Auditor Training Course
QHSE TrainingJan, 2020- Nov, 2024 -
Veterans At Work Certificate
SHRM FoundationOct, 2019- Nov, 2024 -
ITIL Foundation v4
PeopleCertAug, 2019- Nov, 2024 -
Associate Professional in Human Resources® (aPHR®)
HRCIAug, 2022- Nov, 2024
Experience
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JBG SMITH
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United States
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Real Estate
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400 - 500 Employee
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Senior Human Resources Administrative Assistant
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Jun 2022 - Present
Responsibilities: • Set up life events for employees needing to change their benefits throughout the year • Assist with Open Enrollment meeting(s) and communication • Enter 401k loans, contribution changes and any other benefit changes into the payroll system each pay end, including sending 401k enrollment communication • complete timesheet(s) for employees on FMLA/Short Term Disability • provide updates to managers on where their employee is in the FMLA/Short Term Disability… Show more Responsibilities: • Set up life events for employees needing to change their benefits throughout the year • Assist with Open Enrollment meeting(s) and communication • Enter 401k loans, contribution changes and any other benefit changes into the payroll system each pay end, including sending 401k enrollment communication • complete timesheet(s) for employees on FMLA/Short Term Disability • provide updates to managers on where their employee is in the FMLA/Short Term Disability process • Works with team on broader wellness strategy • Process and manage educational reimbursements for company • Collect, verify, and submit all new hire, termination, and employee change paperwork to payroll each pay-ending week on a bi-weekly basis. • Create and process Personnel Authorization Forms (PAF’s) to payroll and update info in HRIS • Maintain and process severance worksheet; update information in HRIS system once processed through to payroll • Manage commuting benefits (Metro and parking) to include enrollments and monthly billing. • Generate regularly scheduled reports • Assist with administrative compliance, annual evaluation projects and internal system audits. • Answer questions posed by employees, managers and others regarding JBG SMITH policies, procedures, and benefits. • Respond to unemployment claims with assistance from HR team members. • Maintain confidentiality of all records, conversations, documents related to employment • Responsible for administration of monthly invoices to include health, dental, and ancillary benefits, commuting benefits, background checks, catering, educational reimbursements, and other miscellaneous expenses • Ensure all vendor bills are paid on timely basis and audit accuracy of invoices and billing • Update and maintain employee handbook policies/work with HR team members on policies • Assist HR team with various research projects and/or special projects • Coordinate schedules for CHRO and SVP as needed Show less Responsibilities: • Set up life events for employees needing to change their benefits throughout the year • Assist with Open Enrollment meeting(s) and communication • Enter 401k loans, contribution changes and any other benefit changes into the payroll system each pay end, including sending 401k enrollment communication • complete timesheet(s) for employees on FMLA/Short Term Disability • provide updates to managers on where their employee is in the FMLA/Short Term Disability… Show more Responsibilities: • Set up life events for employees needing to change their benefits throughout the year • Assist with Open Enrollment meeting(s) and communication • Enter 401k loans, contribution changes and any other benefit changes into the payroll system each pay end, including sending 401k enrollment communication • complete timesheet(s) for employees on FMLA/Short Term Disability • provide updates to managers on where their employee is in the FMLA/Short Term Disability process • Works with team on broader wellness strategy • Process and manage educational reimbursements for company • Collect, verify, and submit all new hire, termination, and employee change paperwork to payroll each pay-ending week on a bi-weekly basis. • Create and process Personnel Authorization Forms (PAF’s) to payroll and update info in HRIS • Maintain and process severance worksheet; update information in HRIS system once processed through to payroll • Manage commuting benefits (Metro and parking) to include enrollments and monthly billing. • Generate regularly scheduled reports • Assist with administrative compliance, annual evaluation projects and internal system audits. • Answer questions posed by employees, managers and others regarding JBG SMITH policies, procedures, and benefits. • Respond to unemployment claims with assistance from HR team members. • Maintain confidentiality of all records, conversations, documents related to employment • Responsible for administration of monthly invoices to include health, dental, and ancillary benefits, commuting benefits, background checks, catering, educational reimbursements, and other miscellaneous expenses • Ensure all vendor bills are paid on timely basis and audit accuracy of invoices and billing • Update and maintain employee handbook policies/work with HR team members on policies • Assist HR team with various research projects and/or special projects • Coordinate schedules for CHRO and SVP as needed Show less
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SES Corporation
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United States
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IT Services and IT Consulting
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1 - 100 Employee
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HR Assistant/ Recruiter
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Jun 2019 - Jun 2022
I oversee daily operations and ensure each department is in line with company goals and objectives. I assist in recruiting, training, and ensure the proper resources are available. As well as, ensure the company engages in ethical practices and applies effective leadership dynamics. My responsibilities include, but are not limited to: • Source, interview, and select applicants for technical positions • Meet with hiring managers to determine job duties and write job… Show more I oversee daily operations and ensure each department is in line with company goals and objectives. I assist in recruiting, training, and ensure the proper resources are available. As well as, ensure the company engages in ethical practices and applies effective leadership dynamics. My responsibilities include, but are not limited to: • Source, interview, and select applicants for technical positions • Meet with hiring managers to determine job duties and write job descriptions • Perform reference checks, background checks, and initiate drug tests • Compose offer letters and negotiate salary and benefits • Onboarding new employees and contractors • Community outreach and company event preparation • Timesheet approval and payroll administration and reporting • Inventory control and asset management • State and federal compliance • Perform internal audits for ISO 9001:2015 Show less I oversee daily operations and ensure each department is in line with company goals and objectives. I assist in recruiting, training, and ensure the proper resources are available. As well as, ensure the company engages in ethical practices and applies effective leadership dynamics. My responsibilities include, but are not limited to: • Source, interview, and select applicants for technical positions • Meet with hiring managers to determine job duties and write job… Show more I oversee daily operations and ensure each department is in line with company goals and objectives. I assist in recruiting, training, and ensure the proper resources are available. As well as, ensure the company engages in ethical practices and applies effective leadership dynamics. My responsibilities include, but are not limited to: • Source, interview, and select applicants for technical positions • Meet with hiring managers to determine job duties and write job descriptions • Perform reference checks, background checks, and initiate drug tests • Compose offer letters and negotiate salary and benefits • Onboarding new employees and contractors • Community outreach and company event preparation • Timesheet approval and payroll administration and reporting • Inventory control and asset management • State and federal compliance • Perform internal audits for ISO 9001:2015 Show less
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Community Outreach Coordinator
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Jan 2017 - Jun 2019
I was promoted from Barn Staff to Community Outreach/Volunteer Coordinator after less than a year with “GG”. My responsibilities include, but are not limited to: • Manage and train volunteer base of 200+ • Over past year, volunteer retention increased by ~15% • Event Management: Plan, lead and execute: o Bi-Annual 5k and Horse Demonstrations. (300+ participants w/ ~$15k raised towards mission) o World Horse Expo: Annual 5-day trip w/ 10 volunteers who interact w/ public and… Show more I was promoted from Barn Staff to Community Outreach/Volunteer Coordinator after less than a year with “GG”. My responsibilities include, but are not limited to: • Manage and train volunteer base of 200+ • Over past year, volunteer retention increased by ~15% • Event Management: Plan, lead and execute: o Bi-Annual 5k and Horse Demonstrations. (300+ participants w/ ~$15k raised towards mission) o World Horse Expo: Annual 5-day trip w/ 10 volunteers who interact w/ public and help to raise awareness towards mission • Volunteer Recognition: I make sure volunteers feel like their contributions make a direct impact on mission success through on the spot positive feedback, personalized birthday cards, special shout-outs on the Facebook page, and an annual volunteer-only holiday card and gift. • Manage “Partner Program”: Special program for dedicated volunteers who are paired with a horse of their choosing to learn horsemanship skills while creating a bond that prepares the horse for its forever home. • Large Group Volunteer Days: Plan full day of teambuilding style volunteer activities for groups of all ages to learn about farm life, proper horse care, and the “GG” mission. Show less I was promoted from Barn Staff to Community Outreach/Volunteer Coordinator after less than a year with “GG”. My responsibilities include, but are not limited to: • Manage and train volunteer base of 200+ • Over past year, volunteer retention increased by ~15% • Event Management: Plan, lead and execute: o Bi-Annual 5k and Horse Demonstrations. (300+ participants w/ ~$15k raised towards mission) o World Horse Expo: Annual 5-day trip w/ 10 volunteers who interact w/ public and… Show more I was promoted from Barn Staff to Community Outreach/Volunteer Coordinator after less than a year with “GG”. My responsibilities include, but are not limited to: • Manage and train volunteer base of 200+ • Over past year, volunteer retention increased by ~15% • Event Management: Plan, lead and execute: o Bi-Annual 5k and Horse Demonstrations. (300+ participants w/ ~$15k raised towards mission) o World Horse Expo: Annual 5-day trip w/ 10 volunteers who interact w/ public and help to raise awareness towards mission • Volunteer Recognition: I make sure volunteers feel like their contributions make a direct impact on mission success through on the spot positive feedback, personalized birthday cards, special shout-outs on the Facebook page, and an annual volunteer-only holiday card and gift. • Manage “Partner Program”: Special program for dedicated volunteers who are paired with a horse of their choosing to learn horsemanship skills while creating a bond that prepares the horse for its forever home. • Large Group Volunteer Days: Plan full day of teambuilding style volunteer activities for groups of all ages to learn about farm life, proper horse care, and the “GG” mission. Show less
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Life Skills Mentor
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Jul 2014 - Jan 2017
I worked in a residential setting caring for up to 8 developmentally disabled adults. My responsibilities included preparing meals, administering medications, planning and leading community outings, and more. I endeavored to ensure they not only met their monthly goals but were living their lives to their fullest potential. • Interim Lead: Scheduled staff and approved timesheets • Organized multi-house events for residents • Certified Med Tech – administered medications as needed/take… Show more I worked in a residential setting caring for up to 8 developmentally disabled adults. My responsibilities included preparing meals, administering medications, planning and leading community outings, and more. I endeavored to ensure they not only met their monthly goals but were living their lives to their fullest potential. • Interim Lead: Scheduled staff and approved timesheets • Organized multi-house events for residents • Certified Med Tech – administered medications as needed/take vitals • Helped residents to design their annual personal and social goals • Flexed by helping day program as needed when they were light on staff Show less I worked in a residential setting caring for up to 8 developmentally disabled adults. My responsibilities included preparing meals, administering medications, planning and leading community outings, and more. I endeavored to ensure they not only met their monthly goals but were living their lives to their fullest potential. • Interim Lead: Scheduled staff and approved timesheets • Organized multi-house events for residents • Certified Med Tech – administered medications as needed/take… Show more I worked in a residential setting caring for up to 8 developmentally disabled adults. My responsibilities included preparing meals, administering medications, planning and leading community outings, and more. I endeavored to ensure they not only met their monthly goals but were living their lives to their fullest potential. • Interim Lead: Scheduled staff and approved timesheets • Organized multi-house events for residents • Certified Med Tech – administered medications as needed/take vitals • Helped residents to design their annual personal and social goals • Flexed by helping day program as needed when they were light on staff Show less
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Community
