Experience

Nando's South Africa

• South Africa
• Restaurants
• 700 & Above Employee

• Executive Assistant

  • Feb 2019 - Present

  Executive Assistant to the Supply Chain Director India, Middle East and Africa and Departmental Heads Planning and scheduling of annual, quarterly, monthly, weekly and daily plans, meetings, tele-/videoconferences and/or logistics as requiredCoordinate the arrangement of workshops and conferencesResponsible for coordination of local and international travel arrangements (including itineraries, flights, accommodation, visas, foreign exchange etc.)Prepare correspondence and draft/edit responsesConduct research, collect and analyses data to prepare documents for events and/or presentationsAct as liaison between executives and employees/clients, and responsible for monitoring, screening, responding and/or distributing all incoming callsActs as a support function on personal administrative matters (including preparing presentations, reconciliation of expense reports etc.) and maintain an appropriate and effective electronic filing system.Act as liaison between the three Heads of Department and employees/clients, and responsible for monitoring, screening, responding and/or distributing all incoming callsReceive and interact with incoming visitorsResponsible for coordination of local and international travel arrangements (including itineraries, flights, accommodation, visas, foreign exchange etc.)Maintain a supplier databaseFile and retrieve documents and electronically stored reference materials such as invoices, expense claims, credit card recon etc.Responsible for all routine correspondence and draft responses for the HODCoordinate project-based work for eventsMaintain relevant stakeholder relationships, including arranging factory visitsMaintain an appropriate and effective electronic filing systemPerform any ad hoc administrative duties as and when required



Unilever

• United Kingdom
• Manufacturing
• 700 & Above Employee

• Personal Assistant to Project Director & Project Team

  • Aug 2014 - Present

  DUTIES:Diary management of Sourcing Unit Directors (Home Care & Foods).Screening of phone calls & directing to correct / applicable departmentVenue booking for daily meetings including but not limited to set-up of catering, equipment & required stationery.Arranging & co-ordination of functions, including but not limited to family day, long service awards, woman’s day, men’s forum, board meetings, BTM, SCLT, quarterly & monthly feedback, weekly management meetings, local & international courses, journeys, union meetings, supplier meetings, brand lunches, retirements & farewell functions including venues, special dietary requirements & printing of documentation packs.Flight, accommodation & car bookings for national and international visitors.Ordering; controlling & issuing of stationery, office consumables and PPE for director’s offices & site visitors.Typing of general documentation & confidential correspondence.Management of director’s offices.Facilitate & host external or high profile visitors in absence of directors.Correspond to request in absence of directors in compliance of company policies & procedures.Intervene delicate issues in absence of directors.Placing of purchase orders via ARIBA & SAP. Following-up on client payments.Processing of travel claims via GTES systemAssist the project team with administration requirementsAssist the project team with travel arrangements

• Personal Assistant

  • Aug 2014 - Mar 2016

  DUTIES:Diary management of Sourcing Unit Directors (Home Care & Foods).Screening of phone calls & directing to correct / applicable departmentVenue booking for daily meetings including but not limited to set-up of catering, equipment & required stationery.Arranging & co-ordination of functions, including but not limited to family day, long service awards, woman’s day, men’s forum, board meetings, BTM, SCLT, quarterly & monthly feedback, weekly management meetings, local & international courses, journeys, union meetings, supplier meetings, brand lunches, retirements & farewell functions including venues, special dietary requirements & printing of documentation packs.Flight, accommodation & car bookings for national and international visitors.Ordering; controlling & issuing of stationery, office consumables and PPE for director’s offices & site visitors.Typing of general documentation & confidential correspondence.Management of director’s offices.Facilitate & host visitors in absence of directors.Correspond to request in absence of directors in compliance of company policies & procedures.Intervene delicate issues in absence of directors.Placing of purchase orders via ARIBA & SAP. Following-up on client payments.Processing of travel claims via GTES systemAssisting project team with admin and travelling requirements



Unilever South Africa

• Personal Assistant Vice President Manufacturing & Director

  • Feb 2013 - Feb 2019

  Diary management of Vice President Manufacturing South Africa.Screening of phone calls & directing to correct / applicable departmentVenue booking for daily meetings including but not limited to set-up of catering, equipment, required stationery across six different manufacturing sites & head office.Arranging & co-ordination of functions, including but not limited to Manufacturing leadership team meetings, board meetings, quarterly & monthly site visits, local & international courses, journeys, supplier meetings, brand lunches, retirements & farewell functions including venues, special dietary requirements & printing of documentation packs & transfers.Flight, accommodation & car bookings for national and international visitors.Ordering; controlling & issuing of stationery, office consumables and PPE for the office & visitors.Typing of general documentation & confidential correspondence.Responsible for notices / communication to be sent to manufacturing sites & / or board members.Working with agencies creating specific project updates & sign off which is sent to the board monthlyOffice management in all aspects.Maintaining WCM in office.Facilitate & host visitors in absence of Vice President.Correspond to request in absence of Vice President to ensure compliance of all company policies & procedures.Intervene delicate issues in absence of Vice President & ensure feedback is given on the extent of the matter.Placing of purchase orders via ARIBA & SAP Following-up on client payments.Processing of travel claims via GTES system

• PA to Directors

  • Apr 2009 - Feb 2013

  Diary management of Sourcing Unit Directors (Home Care & Foods).Screening of phone calls & directing to correct / applicable departmentVenue booking for daily meetings including but not limited to set-up of catering, equipment & required stationery.Arranging & co-ordination of functions, including but not limited to family day, long service awards, woman’s day, men’s forum, board meetings, BTM, SCLT, quarterly & monthly feedback, weekly management meetings, local & international courses, journeys, union meetings, supplier meetings, brand lunches, retirements & farewell functions including venues, special dietary requirements & printing of documentation packs.Flight, accommodation & car bookings for national and international visitors.Ordering; controlling & issuing of stationery, office consumables and PPE for director’s offices & site visitors.Typing of general documentation & confidential correspondence.Responsible for site notices & communication.Management of director’s offices.Maintaining TPM in office.Facilitate & host visitors in absence of directors.Assist VP & head office directors during site visits.Correspond to request in absence of directors in compliance of company policies & procedures.Intervene delicate issues in absence of directors.Placing of purchase orders via ARIBA & SAP Following-up on client payments.Processing of travel claims via TES system

• Foods Site Secretary

  • Mar 2008 - Mar 2009

  Diary management Screening of phone callsVenue booking for daily meetings.Equipment requirement & catering. Arrangements for on & off site meetingsFlight, accommodation & car bookings.International travel arrangements.Ordering; controlling & issuing of stationery, office consumables and PPE for factory.Arranging factory, WL 1 journeys including venues, teambuilding, special dietary requirements, busses, registration, medicals & support during functions.Retirement & farewell functions for factory employees.Placing of purchase orders & following-up on client payments.Typing of general documentation. SHE Committee member.SHE Committee minutes, circulation thereof & close out of outstanding actions.Responsible for TPM in office.



Unilever South Africa

• SHEQ Administrator

  • 2007 - 2008

  Typing of documentation in relevant ISO 9001, 14001 or site standard format.Updating and maintaining relevant documentation templates.Communicating documentation changes and updates.Updating and maintaining of CAR, PAR and document registers.Follow-up and close out of CAR & PAR’s.Capturing of consumer complaints on Access database.Monthly reports – CAR, PAR and consumer complaints (SSC & LIT).Compiling of management review documentation.Presenting during management reviews.Management review & SHE committee meeting minutes.Creating site SHE awareness.