Director of Operations

• Nov 2021 - Present

EA & Office Manager

• Oct 2016 - Oct 2021

• Provided executive administrative support to the Founder & Board Member, Managing Directors at a fast growing financial technology firm • Coordinated complex calendars and travel itineraries for executive team • Managed offices in New York City, Miami and Chicago. Responsibilities included negotiating real estate contracts, office supplies & vendor management • Acted as the project manager for two office expansion projects (2018 and 2020) including budgeting, managing contractors & architects, furniture providers, electricians and installers • Served as Human Resources generalist for the Americas; duties included complete on-boarding of new employees, employee benefits management, payroll activation, inter-company transfers (L visas) and immigration petitions for alien workers • Organized client events, employee engagement activities and annual employee holiday parties Show less

Administrative Manager & HR Generalist

• Jun 2014 - Jun 2016

• Provided executive administrative support to the CEO at a macro-economic firm; duties included: organizing company meetings and appointments; managing and maintaining busy calendars for the CEO and senior team • Managed the New York office, including all front desk duties and vendor relations • Coordinated all travel arrangements, including flights, hotels, ground transportation and visas • Processed payroll, managed the on-boarding and off-boarding of NY employees, prepared offer letters, maintained orientation/training schedules, managed employee benefits and conducted exit interviews • Organized client and company events, including quarterly team-building outings and annual holiday parties; led the company’s volunteer initiatives Show less

Executive Assistant/Associate Director

• Mar 2009 - Jun 2014

• Provided executive administrative assistance to COO at a geo-political consulting firm; duties included heavy calendar management with external government entities, key stakeholders and internal executives • Created and managed the companies travel and expense policy; provided international travel assistance to all traveling senior management team • Responsible for visas processing for the international team • Negotiated and supervised all vendor contracts, including office, airline, and hotel vendors • Managed team of global assistants and receptionists • Organized roadshow events with clients • Assisted operations with headquarters’ relocation projects Show less

Executive Assistant

• Nov 2007 - Mar 2009

• Managed meeting and travel calendar for the CEO of New York brokerage firm • Organized US marketing road shows for analysts visiting from Russia and the United Kingdom, including coordinating international and domestic travel arrangements • Coordinated client roundtables, group lunches, and internal conferences • Managed meeting and travel calendar for the CEO of New York brokerage firm • Organized US marketing road shows for analysts visiting from Russia and the United Kingdom, including coordinating international and domestic travel arrangements • Coordinated client roundtables, group lunches, and internal conferences

Team Leader Assistant/Interpreter

• Sep 1997 - Oct 1999