Experience

A.I.S. Inc.

• United States
• Environmental Services
• 100 - 200 Employee

• Executive Policy & Contract Assistant

  • Jun 2018 - Present

  A.I.S., INC. EXECUTIVE POLICY & CONTRACT ASSISTANT 2018 - Current • Provides high-level administrative support to AIS Senior Leadership. • Facilitates the management and distribution of information across programs, drafts memos and policy directives, conducts contract analysis and organization, performs file management, and monitors adherence to corporate policy across programs and offices. • Conducts vendor and new Client research, maintains vendor lists, and makes arrangements to procure services and order equipment and supplies for emerging projects. • Researches conferences and symposia relevant to key business sectors and plans and schedules team meetings at the direction of the Senior Vice President. • Organizes, reviews, and recommends changes to and disseminates corporate policies • Maintains contract management process • Monitors contract performance and suggests initiatives to improve efficiency and troubleshoot problems • Assists with business proposal research, review, and pricing • Drafts preliminary correspondence for program/project directives • Schedules travel for SVP • Completes SVP weekly visa and mileage reports • Organizes meetings and conference calls including the distribution of documents, creating agendas, scheduling, and testing technical devices before meetings (skype, go to meeting, WebEx, etc.) • Serves as the administrative point of contact between Senior Leadership and clients/management and assists with business development • Researches, analyzes, and reports on matters as directed by the President and Senior Vice President • Attends meetings to represent the President and SVP Show less



Social Security Advocates for the Disabled

• Norwell, MA

• Operations Administrator

  • May 2007 - Nov 2017

  • Acted as company contact for all vendor alliances, negotiating cost effective contract renewals and maintenance agreements, as well as ordering and maintaining office supply inventory within strict budget guidelines. • Actively managed a calendar of deliverables for Executive and Leadership Team, including conference activity, marketing initiatives and event logistics, meetings, appointments, and project management to streamline operations and improve working conditions. • Supported HR with onboarding of new employees, updating/maintaining employee database, company policies, handbooks, training modules and annual performance reviews; Agenda prep for monthly meetings of Executive Team; HR coordination of company events, employee travel and PowerPoint presentations. Liaison between employees, HR, and Leadership Team to encourage a supportive and accommodating work environment. • Assisted VP, Business Development in the creation, edit, and implementation of specific marketing collaterals and collaborated with graphic designers on changes and edits to content of outsourced items. Maintained database of recipients and coordinated timely distribution of mailings. • Interfaced with IT Consultant on all new resources for initiating desktop set-up, workstations/laptops, telephones, cell phones, and MFP units, including troubleshooting and resolution of technology related employee. • Interfaced with security provider for initial setup, updates and enhancements to all security hardware and software. Issued and tracked security fobs for all employees. • Responsible for all AP transactions, monthly auditing of corporate credit card, bank reconciliations, and expense reports. • Maintained asset list and personal property valuations for all offices annually. Coordinated and tracked annual tax/asset reporting for all four related entities in their respective jurisdictions. • Coordination with insurance brokers to update and renew all corporate insurance policies. Show less



MB Management Company

• Braintree, MA

• Executive Assistant To Chief Executive Officer

  • Jan 2004 - Jan 2007

  • Provided administrative support to CEO and Directors of all divisions in corporate office for nationwide property management company • Responsible for day-to-day office functions including supply inventory, equipment maintenance, processing invoices, communications • Prepared weekly Occupancy reports for sites • Researched and reported capital expenditures and LIHTC requirements • Managed establishment of new office site, setting up filing systems and creating reports, maintaining subsidized housing waitlist, researching rent rolls, check registers and journals, handling tenant issues, showing vacancies and overseeing lease signing • Billing and accounts payable Show less



Irish Records International

• Rockland, MA

• Executive Secretary

  • Jun 1997 - Oct 1999

  • Maintained operations for mail order business; designed flyers for sales/promotions; proofed and edited mail order and wholesale catalogs; liaison between distributors, sales vendors, and management • Assumed responsibility for office management in owners’ absence • Maintained operations for mail order business; designed flyers for sales/promotions; proofed and edited mail order and wholesale catalogs; liaison between distributors, sales vendors, and management • Assumed responsibility for office management in owners’ absence



Citizens

• United States
• Banking
• 700 & Above Employee

• Sales Associate

  • 1995 - 1997

  • Performed all customer service and teller duties at in-store bank • Sold accounts and new products • Executed home equity loans • Performed all customer service and teller duties at in-store bank • Sold accounts and new products • Executed home equity loans



Martin J. O'Malley, Jr., PC

• Hyannis, MA

• Legal Secretary/Bookkeeper

  • 1982 - 1986

  • Coordinated real estate closings; negotiations with attorneys, client relations; processed documents related to all cases • Billing and accounts payable • Coordinated real estate closings; negotiations with attorneys, client relations; processed documents related to all cases • Billing and accounts payable



Michael T. Safko & Associates, Inc.

• New York, NY

• Office Manager

  • Jun 1981 - Oct 1982

  • Set up new office • Maintained and managed all office functions, including bookkeeping, for new real estate investment firm • Set up new office • Maintained and managed all office functions, including bookkeeping, for new real estate investment firm