Experience

Stokes Law Office, PLLC

• Law Practice
• 1 - 100 Employee

• Administrative Assistant

  • Dec 2017 - Present

  Keep front desk, reception area and conference rooms clean and organized, daily. Greet and direct visitors or clients appropriately. Notify appropriate personnel of visitor or client arrival. Receive and direct incoming calls, take reliable messages, and route to appropriate staff. Answer general walk-in inquiries and address complaints to understand who they need to speak with Receive and record payments for Kellie Stokes Law office clients in QuickBooks program. Create invoices and receive payments from Freedom Title in QuickBooks program and make weekly deposits. Notarize various legal or other documents for clients and walk-ins. As necessary, receipt contracts and copy earnest money checks. Maintain supplies in all conference rooms, as well as coffee supplies in front conference Room. Maintain inventory of office and mail/shipping supplies, equipment supplies, order as necessary general cleaning supplies and paper goods, and put items away when they arrive. Make sure copier has paper daily. Prepare interoffice locked mailboxes for pick up. Receive, sort, and distribute incoming mail, documents, and other deliveries. Add appointments to calendars as requested. Contact and schedule vendors, as necessary. Show less



Kerrville Title Company

• Kerrville, Texas, United States

• Administrative Assistant

  • Feb 2013 - Jul 2017

  Kept front desk, reception area and conference rooms cleaned and organized daily. Greeted visitors or clients and directed them appropriately and notified proper personnel of arrival. Received and directed incoming calls, took reliable messages, and routed to appropriate staff. Answered general walk-in inquiries and addressed complaints to understand who they needed to speak to. Receipted contracts, earnest money checks and made daily deposits. Entered contracts into Complete Closing program, prepared file folders and handed over file to in house abstracting department. Organized mail and deliveries and distributed to appropriate staff, prepared outgoing mail, and overnight packages. Assisted other staff as needed with daily job duties & filled in as needed when short-handed. Show less