Experience

Canon Business Process Services

• United States
• Outsourcing and Offshoring Consulting
• 700 & Above Employee

• Executive Administrative Assistant

  • Jun 2023 - Present

  • Proficient in Microsoft Office Suite programs (Word, Excel, PowerPoint, and Outlook) • Simultaneously maintained multiple calendars, keeping schedules productive but manageable. Exercised judgment when accepting invitations • Booked travel arrangements for both domestic and international travel • Ability to manage multiple projects at a time • Managed executive expenses • Organized Townhalls for VP and CEO’s • Designed PowerPoint presentations • Standardized office policy and implemented procedures creating a more efficient work environment. Communicated directly with clients, vendors and field personnel while building relationships • Compiled status reports, prepared budget analysis, reviewed proposals and created Purchase Orders • Prepared confidential documents and routine correspondence with Directors and field executives • Scheduled and coordinated staff and other meetings via Microsoft Teams and Zoom • Supported multiple teams for 15 executives • Worked with minimal supervision, have strong initiative and follow-up with focus on details.• • Coordinates special projects as instructed Show less



Johnson & Johnson

• Law Practice
• 1 - 100 Employee

• Senior Coordinator, Corporate Communications/Philanthropy

  • Nov 2006 - Nov 2022

  Manage donations, gifts, and grants. Monitor and administer contributions budget. Ensure fiscal responsibility and adherence to health care compliance requirements. • Oversaw $5M charitable contributions portfolio, which included cash and product for Ethicon, Somerville, NJ, and Ethicon Endo Cincinnati, Ohio along with 3 plant locations. • Tracked requests for support, including document preparation for health care compliance, transparency reporting and charitable contributions committee review, notification of funding decisions, and payment approval and processing. • Planned and develop policies or programs that promoted goodwill and fostered relationships with community leaders and Non-Government Organizations (NGO) partners. • Implemented and managed community outreach program engaging 30 local nonprofit agencies, with 42 projects spread across 4 campuses, involving over 700 employees. • Acted as liaison with charitable organizations to determine organization’s priorities, programs for employee participation, and recognition associated with charitable activities available to associates. • Created new intranet site to generate excitement and help foster the employee volunteer program. • Engaged Employee Resource Groups (ERGs) in managing corporate onsite approved philanthropic events for more local impact. • Collaborated and worked in partnership with Operation Smile, delivering first Medical Mission program to Ethicon associates. • Manage internal communication vehicles to ensure timely receipt of company news and information to all employees through, Intranet, newsletters • Designed Powerpoint presentations Show less

• Analyst

  • 2004 - 2005

  • Provide administration and maintenance to the project tracking system (PARS) that allows for efficient and timely charge backs to Operating Company clients • Analyze and consolidate timecards, scoping documents and charge backs for accurate financial reporting • Develop and implement budget control system resulting in a value added process for monitoring European finance • Serve as ongoing liaison with Johnson & Johnson Finance Departments in the US and in Europe to identify solutions with thorny chargeback problems • Establish parameters and designed forms for supplier, vendors and invoice tracking resulting in increased profitability • Streamlined tracking of reports for customer satisfaction data, enabling department to analyze results in a report form • Simplified user questions regarding reports, including sources and meaning of data as well as simplified technical concepts through training and development • Develop strong customer, client and supplier partnerships, in the US and Internationally that facilitated problem resolution Show less



Chubb Insurance

• Switzerland
• Insurance
• 1 - 100 Employee

• Information Technology

  • 2000 - 2004

  • Company consultant and corporate trainer for NOVAtime Systems. Responsibilities included software installation and configuration according to clients’ specifications. Installed, biometric hand scanners, time clocks, photo identification software, cameras and card printers. Troubleshooting and replace procedures for Compaq, HP, IBM, and Dell. Traveled frequently setting up new office locations across the United Sates • Set up and managed local and domain user account information including rights, security and system groups in Windows 2000 Active Directory. Installation, configuration of Windows 98, 2000, NT and XP operating systems • Responsible for ensuring that initial calls into the Tech Support Center were answered, recorded into tracking system, resolved and followed-up upon within the performance parameters established by management. Show less



JM Huber, Kelly Services, Spherion

• Human Resources & Licensing Administrator

  • 1998 - 2004

  Human Resources & Licensing Administrator •Generated and tracked personnel documentation allowing more consistencies in the record keeping processes •Prepared confidential documents and routine correspondence with HR managers and other field executives •Created Access data bases for the Licensing Department creating a more efficient and accurate record of agent licenses •Researched licensing requirements and implemented procedures for licensing; generated agent requests Office Manager •Standardized office policy and implemented procedures creating a more efficient work environment •Communicated directly with clients, vendors and field personnel while building relationships •Compiled status reports, prepared budget analysis, reviewed proposals and created Purchase Orders •Executed Accounts Payable and Accounts Receivable responsibilities Show less



Consumer Services, Pat Ron Inc., Quick Quality

• General Manager, Operations Management

  • 1984 - 1998

  • Managed daily operation of a 2.2 million-dollar annual business • Responsible for increasing sales and profitability at a consistent 19% or better average • Decreased total operating expenses by 9% through effective delegation of responsibility and motivation of teamwork • Implemented and promoted local marketing, sales promotions, advertising and special purchases • Oversaw the production of 65 employees and 5 junior managers • Awarded best operating facilities within the Tri-State area from Corporation • Designed and implemented an inventory control system designed to reduce overhead costs by 12%. Training Supervisor • Developed and implemented training programs, conducted new hire orientation procedures. Recognized for excellence in the delivery of “Train the Trainer” modules • Performed both management and employee evaluations • Enforced New Jersey Labor Laws. Implemented OSHA regulations. • Attained effective goals through planning and organization, delegation, stress management, communications, problem solving, motivation and morale building Show less