Experience

Oklahoma State Treasurers Office
• United States
• Government Administration
• 1 - 100 Employee
• Unclaimed Property Research Analyst

  • Jul 2023 - Present


Paycom

• United States
• Software Development
• 700 & Above Employee

• TSR Admin

  • Feb 2021 - Mar 2023

  • Assisting the TSR Department Director, Regional Managers, and Office Managers in Daily Tasks as assigned • Creates, reviews and analyzes reports (i.e., Excel, Word, PowerPoint, Confluence, Vitality, etc.) • Ensures that all department metrics reporting is accurate and timely • Creates all reporting instruction manuals to ensure any member is able to complete daily reports • Professionally answer phone calls & emails • Composes and prepares confidential correspondence, reports and documents • Attends department process meetings, prepares agendas, records minutes and provides recap post meeting • Creates and updates department meeting PowerPoints, this could include running Zoom calls for TSR Director and the TSR Regionals • Meeting/Event planning and management (scheduling trainings, reserving rooms/hotels, coordinating, and prepping speakers, reviewing policies, managing attendees and agendas, planning entertainment/ food/beverage, reviewing contracts, etc.) • Ensuring all documentation/presentations for each meeting is prepared and provided to the necessary person on a timely and accurate basis • Assumes responsibility for establishing and maintaining effective communication and coordination with internal personnel and management • Records purchases/supplies, performs physical count of inventory and reconciles actual stock count of all purchases. This includes receiving, unpacking and labeling all delivered goods • Coordinates the ordering and distribution of business cards for the TSR Department Managers • Arranges and schedules meetings/appointments, maintain multiple calendar systems and maintains/ updates address books for TSR Regional Managers, Managers, and Department Director • Manages the expense reimbursement process, ensuring all receipts and bills are processed accurately • Creating and Managing Multiple Department Confluence Space Show less



OKC Animal Welfare

• Pet Placement Coordinator

  • Jul 2019 - Feb 2021

  - Overseeing the placement of shelter pets that are not ready for our adoption program into either a foster home or transferring them to a rescue group, including severe behavior and medical cases - Maintaining internal pet profiles through the Chameleon software, including daily health and behavioral assessments - Assisting foster parents through the entire fostering process until their pets are ready for adoption - Maintaining foster program supplies and inventory through google docs spreadsheets - Handling of animals during vet exams, while taking pictures/videos, and conducting behavior assessments - Maintaining daily Facebook & Trello posts to the shelters foster and transfer group pages to find placement for animals in need - Taking shelter animals photos/videos, and writing their biographies to find them placement in a foster home or rescue group - Maintaining daily foster and transfer group communication through e-mail, Facebook, and multiple phone lines - Arranging all foster parent and rescue group pickup and drop offs - Scheduling vet and surgery appointments for foster animals through our internal Google Calendar - Daily contact with our rescue group partners and foster parents to secure placement for animals that are in danger of euthanasia Show less



Oklahoma Humane Society

• United States
• Non-profit Organizations
• 1 - 100 Employee

• Pet Placement Coordinator

  • Mar 2019 - Jul 2019

  - Overseeing the placement of foster animals into foster homes - Maintaining internal foster pet profiles through PetPoint System - Assisting fosters through the entire adoption process of their foster animals - Maintaining daily OK Humane Facebook foster page posts & sending out weekly foster e-mail newsletter - Taking foster animal photos and writing their biographies once they enter the foster program to find foster home placement - Maintaining multiple Google docs spreadsheets to track foster animal progress through the adoptions process - Maintaining all foster correspondence through e-mail, Facebook, and multiple phone lines - Responsible for new foster recruitment through social media and outreach events - Conducting weekly orientations for new fosters and completing their onboarding process - Arranging all foster pet pickup and drop offs at the OK Humane Adoption Center, Spay & Neuter Clinic, and Intake Facility - Assisting in foster animal medical intake exams - Participating in weekly Behavior Panel meetings for foster and adoptions pets - Scheduling all medical appointments for foster animals through their adoption process Show less

• Paralegal Legal Assistant

  • Mar 2018 - Mar 2019

  - Apply for and renew multiple annual state LLC certificates- Scheduling and preparing department wide meetings, volunteer activities, and events- Maintaining an excel spreadsheet for the purpose of tracking wage garnishment documents, and then scanning them into an internal folder for storage- Assisting the Accounting and Legal Department with the scheduling, document retention, and management of internal and external company audits- Manage, organize, and maintain documents in paper or electronic filing systems- Provide general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements- Obtain relevant payroll tax information from state organizations and agencies for attorney’s - Draft correspondence and legal documents- Answer and direct phone calls while maintaining and updating contact lists- Receiving and directing department visitors- Generating weekly and monthly reports for the legal and accounting departments- Handling time sensitive and confidential client information- Receive, sort and distribute mail and packages Show less

• Tax Specialist

  • Aug 2017 - Mar 2018

  - Runs semi-weekly, monthly, and quarterly tax audit reports for use in completing withholding tax returns as applicable- Proofreads all withholding tax returns for accuracy- Files all withholding tax returns with appropriate tax authority- Adheres to confidential documentation storage guidelines and time sensitive withholding tax deadlines- Completes department projects accurately and in a timely manner- Issues Checks, Performs Bank Reconciliations- Creates Journal Entries- Manages tracking of online bank payments to local and state withholding tax authorities- Year end W-2 production for clients- Solving internal client tax issues- Advanced Microsoft Word and Excel Skills Show less



Columbia Energy Center

• Temporary Executive Administrator

  • Mar 2015 - Oct 2015

  • Greeted visitors entering office, determined the nature of visit • Assisted with entering accounts payable and receivable data into system • Assisted with warehouse inventory management • Controlled office supply inventory and ordered new supplies • Maintained an internal filing system • Ensured input and timely payment of all vendor invoices • Opened, sorted, and distributed incoming mail • Managed phone and email correspondence with vendors • Greeted visitors entering office, determined the nature of visit • Assisted with entering accounts payable and receivable data into system • Assisted with warehouse inventory management • Controlled office supply inventory and ordered new supplies • Maintained an internal filing system • Ensured input and timely payment of all vendor invoices • Opened, sorted, and distributed incoming mail • Managed phone and email correspondence with vendors



Spherion

• United States
• Staffing and Recruiting
• 700 & Above Employee

• Temporary Contract Staffing Coordinator

  • Oct 2014 - Jan 2015

  • Assisted a high volume of 100+ candidates per week through interview, qualification, new-hire and onboarding processes • Partnered with recruiters to assist with candidate tracking, customer support, and preparing/maintaining files and/or records • Communicated with recruiters on a consistent basis regarding candidates and their disposition as it relates to the hiring process • Collected and ensured employment paperwork is completed accurately and in a timely manner to assure efficient processing of new hire information • Assisted with tracking the candidate through the hiring process, ensures timely follow-up with applicants • Participated in the onboarding process for candidates ensuring a positive experience for each candidate • Supported and coordinated each candidates pre-employment process • Processed payroll and billing for 300+ employees on a weekly basis • Prepared and maintained various records, reports, and files • Assisted recruiters with the preparation for recruiting events and ensured recruitment materials were ready and available for recruiters • Managed the offices multiple schedules • Managed the office shared in-box and serving as the first to respond to employee and client’s needs Show less