Lauren Jacobson
Program Coordinator at University of Arizona- Claim this Profile
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English Native or bilingual proficiency
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German Limited working proficiency
Topline Score
Bio
Credentials
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Statistics Foundations 1: The Basics
National Association of State Boards of Accountancy (NASBA)Sep, 2023- Oct, 2024
Experience
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University of Arizona
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United States
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Higher Education
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700 & Above Employee
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Program Coordinator
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Jun 2021 - Present
Coordinating and Managing Program Logistics:Developing and maintaining a comprehensive schedule for workshops, seminars, and events, ensuring all logistical details are in place.Coordinate venue bookings, equipment rentals, and other necessary arrangements to support program activities.Monitor program budgets, track expenses, and ensure adherence to financial guidelines.Maintain regular communication with participants, providing updates, reminders, and support as needed.Creating and Managing Program Marketing and Outreach Materials:Develop and implement marketing strategies to promote the program to target audiences.Create engaging content for various marketing channels, including social media, email campaigns, and print materials.Collaborate with the marketing team to ensure consistent branding and messaging across all program materials.Monitor and analyze the effectiveness of marketing efforts and make recommendations for improvement.Providing Undergraduate and Graduate Program Support:Offer guidance, advising, and mentoring to program participants, ensuring they have the necessary resources and support for success.Address participant inquiries and concerns, providing timely and accurate information.Collaborate with academic advisors and faculty members to ensure alignment between program requirements and participants' academic goals.Implement strategies to enhance participant engagement and retention throughout the program.Assisting with Program Evaluation and Assessment:Develop and administer surveys and assessment tools to gather feedback from program participants.Collect, manage, and analyze program data to track participant progress and measure program outcomes.Prepare comprehensive reports summarizing program activities, outcomes, and recommendations for improvement.Collaborate with the evaluation team to ensure data integrity, analysis, and reporting are conducted effectively. Show less
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Administrative Associate, Sociology
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Jun 2019 - Jun 2021
Managing Main Office and Administration:Schedule appointments, meetings, and events for staff members, ensuring optimal time management.Maintain and update files, records, and databases, ensuring accuracy and accessibility.Monitor and replenish office supplies, equipment, and other resources as needed.Coordinate staff meetings, including agenda preparation, meeting minutes, and follow-up action items.Administrative Financials:Oversee the smooth operation of the main office, ensuring a productive and organized work environment.Maintain and reconcile departmental budgets, tracking expenditures, and ensuring compliance with financial guidelines.Process invoices, expense reports, and purchase orders, following established procedures.Collaborate with the finance department to resolve any budget-related issues or discrepancies.Coordinating Travel Arrangements:Arrange travel logistics for faculty, students, and guest speakers, including booking flights, hotels, and rental cars.Prepare detailed itineraries, including transportation schedules, meeting agendas, and contact information.Communicate with travelers to provide necessary information and support during their trips.Resolve any travel-related issues, such as cancellations or changes, in a timely manner.Conducting Research and Presenting Findings:Conduct research on various administrative topics, such as budgeting, staffing, and workflow processes.Compile and analyze data, prepare reports, and present findings to management.Make recommendations for improving administrative processes and procedures based on research and analysis.Collaborate with other team members to streamline workflows and enhance efficiency. Show less
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A&P Growers Co-op Inc.
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Tucson, AZ
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Full Cycle Accounts Payable
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Aug 2017 - Oct 2018
Payment Processing and Compliance/Audit Support: Preparing and processing payments to vendors, ensuring that invoices are properly approved and authorized for payment. Coordinating with internal stakeholders to resolve any payment-related issues or discrepancies. Collaborating with internal and external auditors to provide necessary documentation and support during audits. Ensuring compliance with financial and regulatory requirements, including tax laws and company policies. Creating and Maintaining Vendor Accounts: Meticulously ensuring that all required information and documentation is complete and accurate for an agricultural farming company. Guarenteeing that vendor records are up-to-date, fostering strong professional relationships and facilitating smooth financial operations. Enhancing Processes and Procedures: Identifying opportunities for process improvements in the accounts payable function, including streamlining procedures, implementing automation tools, and optimizing workflow to increase efficiency and reduce costs. Show less
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University of Arizona
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United States
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Higher Education
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700 & Above Employee
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Aerospace/Mechanical Engineering Office Specialist
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Jun 2017 - Aug 2017
Working with purchasing and reimbursement procedures unique to Engineering Design Program with additional duties of archiving and data entry.
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Aerospace/Mechanical Engineering Senior Design Purchaser
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Jun 2014 - May 2017
Managing team budgets, purchasing from companies all over the world, delegating tasks, organizing all team purchasing information, creating excel spreadsheets for budget management, company communication, troubleshooting, and keeping track of all paper and email communications from vendors and students.
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Aerospace/Mechanical Engineering Senior Design Photographer
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2014 - 2016
Photographing teams at work for the Aerospace and Mechanical Engineering website/newsletter, conducting interviews with teams about projects, editing photos, and taking portrait photos for teams professional use.
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Warner Music Group
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United States
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Musicians
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700 & Above Employee
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Freelance Writer
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2010 - 2011
Reviewed local concerts for promotional and journalistic publication, interviewed artists for publication, worked closely with a local Warner Music Representative, as well as organized and executed promotional events on campus. Reviewed local concerts for promotional and journalistic publication, interviewed artists for publication, worked closely with a local Warner Music Representative, as well as organized and executed promotional events on campus.
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Education
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2013 - 2017
University of Arizona
Bachelor's degree, English Language and Literature, General
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