Experience

Culden Faw Estate Ltd

• United Kingdom
• Farming
• 1 - 100 Employee

• Office and Property Support

  • Sep 2020 - Present



Shanly Homes

• United Kingdom
• Construction
• 1 - 100 Employee

• Executive Assistant to Residential Managing Director and Group Strategic Director

  • Nov 2017 - Jul 2020

  - Complex diary and inbox management for two Senior Directors. - Tracking planning budgets, generating purchase orders and coordinating the approval and processing of invoices. - Preparing reports for meetings (including board meetings) and distributing the minutes and actions. - Fielding calls and preparing background information and reports. - Submitting monthly expense claims of behalf of two Senior Directors and other members of the team. - Generating weekly reports to enable customer surveys to be carried out. - Updating HR systems to assist the HR team with their reporting. - Managing incoming applications and correspondence for the Shanly Foundation. - Managing enquiries and sales for the company’s private box at the Royal Albert Hall, including regular communication between internal and external customers. - Organising department and company wide meetings, Christmas parties and summer events.



Travelport

• United Kingdom
• Information Technology & Services
• 700 & Above Employee

• Executive Assistant - VP, Corporate Communications

  • Aug 2014 - Nov 2017

  - Responsible for international travel requirements, logistics and visas.- Managing multiple diaries and inboxes through Outlook.- Managing the team’s budget, purchase orders and contracts through Oracle. - Collating and submitting team expense claims in a timely manner. - Management of external media events.- Arranging companywide offsite meetings; including venue sourcing.- Responsible for the smooth running of Senior Management conferences (internal and offsite).- Scheduling internal and overseas training programs to suit the needs of the business. - Scheduling and booking high priority conferences calls, video calls and meetings.- Liaising with Executives and Senior Management directly.- Attending Executive Management meetings; minute taking and distributing when required.- Collating and distributing a monthly internal newsletter for 3000+ employees.- Assisting with and screening media enquiries.



Bartercard UK

• United Kingdom
• Financial Services
• 1 - 100 Employee

• Executive Assistant

  • Jun 2012 - Aug 2014

  - Management of personal expenses, contracts and meetings/appointments. - Solely responsible for the organisation and execution of the annual company conference (both UK and International), annual awards ceremony, and monthly and quarterly management meetings.- Collation of monthly reports and data for each quarterly Board Meeting.- Extensive diary management for Senior Management and department Executives. - Managing all Executives’ travel arrangements and logistics.- Minute taking and distribution to the Executive Team and Senior Management. - Responsible for ensuring all trading and sales figures were kept up to date on a daily basis.

• Senior Office Administrator & Personal Assistant

  • Sep 2011 - Jun 2012

  Personal Assistant - Organisation of travel and accommodation bookings both personal and business related.- Minute taking and distribution.- Diary management.- Filing expenses.- Generating departmental month end reporting documentation.Senior Office Administrator - Responsible for the organisation of client networking events and annual trade shows (250+ attendees and 50+ exhibitors).- Management of stock lists purchased by the Trading Manager- Overall management of travel enquiries both UK based and international.

• Office Administrator

  • Nov 2010 - Aug 2011

  - Assisting a team of 10 account managers, with all administrative tasks, allowing them to focus 100% on revenue generation. - Management and prioritisation of the team’s in-coming phone calls.- Creation of basic marketing promotions for the account managers, to help drive revenue.- Development and distribution of a daily email marketing campaign to over 1500 businesses owners.- Management of all departmental fax, post and courier items (incoming and outgoing).- Management of the account manager’s diaries (using outlook) and all staff movements for HR purposes. - Management of all tangible stock held by brokerage – as much as £100,000 in value. - Management of all team’s expenses. - Management of the team’s purchase orders.- Completion of monthly internal brokerage account reconciliations.



GSK

• United Kingdom
• Pharmaceutical Manufacturing
• 700 & Above Employee

• Administrator

  • Mar 2010 - Nov 2010

• Front of House Receptionist

  • Apr 2008 - Mar 2010