Aministrative Assistant (Elementary School)

• Aug 2015 - Present

1. To coordinate Facilities and keep an up to date Facilities binder as well as update eSPACE. 2. Complete copies as needed 3. Maintain copy room office machines, equipment, and supplies and schedule regular maintenance service as needed. 4. Keep an up-to-date substitute list and process all new substitute applicants. 5. Field all faculty/staff requests for substitutes, contact and schedule substitutes, fill-in where needed/appropriate, maintain current list with sign-in sheets, and keep track of temporary assigned keys, and process substitute payroll bi-weekly. 6. Email faculty attendance to Administration and office staff by 9:00AM daily. 7. Email Principal and Assistant Principal the weekly faculty attendance by 10:00AM Friday pr the last day of the week. 8. Maintain list of emergency plans locations for all teachers. 9. Coordinate Shield the Vulnerable process for volunteers. 10. Prepare teacher contracts. 11. Assemble packets for Open House and assist as needed. 12. Keep all personnel files up-to-date and create personnel files for new employees. 13. Prepare letters for teacher certification and re-certification. 14. Prepare weekly school notes 15. Update and maintain Google calendar. 16. Support Administration with all non-public funding programs. 17. Keep inventory of school store. 18. Assist with school photos, yearbooks, and class photo paperwork. 19. Prepare principal's monthly newsletter and school board report. 20. Assist in preparing student handbook for publication. 21. Provide main office coverage as needed. 22. Complete all laminating on a weekly basis. 23. Provide administrative support to the principal, administration, faculty, and staff as needed. 24. Take on new responsibilities either permanently or temporarily as requested by the Principal. Show less

Administrative Assistant III

• Apr 2011 - Aug 2015

Facilities & Supplies: • Contact Property Manager for any building issues • Organizing & Ordering of office supplies through corporate contact • Maintain lobby, conference room, and coffee area in an orderly appearance. • Coordinate emergency evacuation procedures with staff and Corporate HR • Coordinate HR postings with corporate HR • Interacting with vendors • Assist walk in clients and notify appropriate personnel, meet drop-ins and solicitors Event Planning: • Schedule conference rooms, coordinate schedules for staff • Coordinates in-person interviews with candidates • Coordinate annual holiday party with corporate staff • Coordinate local moral events/luncheons Administrative Functions: • Answering Phones • Sorting & Distributing Incoming Mail & Packages • Process Outgoing Mail & Packages • Provides administrative support for office personnel. • Collects and distributes messages and assists with mail distribution. • Types memos, correspondence, reports, and other documents. • Heavy filing. • Local I-9 administration under corporate HR direction • May provide administrative accounting support as needed. • With direction, may provide daily processing of client administration • Coordinate and execute special projects. • Various other duties as assigned. Plan Assistance • Prepare workpapers binder for upcoming year work • Complete plan document reviews for existing and new clients • Complete vendor plan information sheets/plan digests • Review and prepare PBC census information • Complete requested census work and post/review eligibility • Complete HCE/Key Determinations • Complete vesting checks • Prepare requested 5500 schedules • Prepare requested 8955 schedules • File extensions when requested • Update plan information in Relius • Add new plans into Relius Government Forms when requested • Main contact for conversion team and setting up new plans in Annapolis office. Show less

Recruiter

• Jun 2010 - Mar 2011

Office Manager

• Feb 2010 - Sep 2010

Sales Manager

• Sep 2007 - Feb 2010

* Respond promptly to all inquiries, leads and correspondences from prospects, customers and referrals pertaining to the SMERF market, Tour & Travel and Athletic groups. * Assist Director of Sales in preparing weekly and monthly reports such as weekly sales and meeting center package report, weekly prospect update, monthly 90 day activity outlook for sales team and weekly sales goals showing results and productivity. * Received 2007 4th Quarter STARZ Award from Management Company for achieving above quarterly goal. * Earned Top 3 honors in all of Hilton for excessive growth in E-Sales Tools for November 2008, December 2008 and January 2009 E-Sales Champion. * Proficient in Delphi Program. Show less

Sales Manager

• Sep 2005 - Sep 2007

* Responded promptly to all inquiries, leads and correspondences from prospects, customers, and referrals. * Reacted promptly to assignments and service all accounts requested by the Director of Sales * Developed, generated, and qualified leads obtained through sales calls and internet inquiries. * Prepared all weekly and monthly reports such as a weekly sales recap and monthly critical path, showing results and productivity. * Obtained CHSP Certification May 2007 (Certified Hotel Sales Professional) Show less

Event Specialist

• Aug 2004 - Sep 2005

* Maintained monthly party lists for Event Planners by making/taking all necessary appointments, collecting all necessary payments and completing all event details. * Assisted Sales Manager with office operations and tasks. * Completed weekly Maitre D Reports and event logs * Maintained events by completing all details, completing seating charts/floor plans, creating/collecting final bills, and completing all last minute requests and changes. * Maintained monthly party lists for Event Planners by making/taking all necessary appointments, collecting all necessary payments and completing all event details. * Assisted Sales Manager with office operations and tasks. * Completed weekly Maitre D Reports and event logs * Maintained events by completing all details, completing seating charts/floor plans, creating/collecting final bills, and completing all last minute requests and changes.

Personnel Assistant

• Jun 2004 - Aug 2004

* Assisted Staffing Supervisors, Staffing Coordinators and Recruiters with applicants and appointments. * Assisted new applicants with application and assessment processes. * Maintained front desk area, greeted all appointments, handled employee and client calls. * Updated personnel files and prospect database. * Assisted Staffing Supervisors, Staffing Coordinators and Recruiters with applicants and appointments. * Assisted new applicants with application and assessment processes. * Maintained front desk area, greeted all appointments, handled employee and client calls. * Updated personnel files and prospect database.

Communications & Marketing Inter

• Jun 2003 - May 2004

* Maintained and updated volunteer and media databases * Edited and updated marketing publications, such as monthly events calendar, downtown destination guide and Bethesda dining guide. * Assisted special events manager with volunteer solicitation, logistics, participant confirmations, mailings and on-site assistance. * Assisted marketing director with media files * Maintained and updated volunteer and media databases * Edited and updated marketing publications, such as monthly events calendar, downtown destination guide and Bethesda dining guide. * Assisted special events manager with volunteer solicitation, logistics, participant confirmations, mailings and on-site assistance. * Assisted marketing director with media files