Experience

Realize / Réalise

• Canada
• Health, Wellness & Fitness
• 1 - 100 Employee

• Events and Logistics Coordinator

  • Dec 2022 - Present



Bentall Kennedy

• Administrative Assistant

  • Feb 2018 - Jan 2019



Hays

• United Kingdom
• Staffing and Recruiting
• 700 & Above Employee

• Administrative Assistant, Funding

  • Jul 2016 - Dec 2016

  • Verified and processed up to 125 vehicle insurance contracts daily, including:o Printing of emails in Insurance queueo Accurately entering banking information into online databaseo Collating cover sheets with correct documentationo Scanning and renaming of completed packages, and ensuring contract sequence in both Toronto and Vancouver driveso Co-ordinating with brokers to ensure missing or incorrect documentation submitted• Ran twice weekly Crystal Reports for Cancelled Applications and Pending Applications, including scanning and emailing of reports to individual brokers• Assisted other teams with printing, scanning, allocating, and updating of applications to the online database in a timely and accurate manner• Shared in reception coverage• Assisted with ensuring delivery and repair personnel were escorted through offices to maintain highest level of confidentiality of sensitive records



First National Financial LP

• Canada
• Financial Services
• 700 & Above Employee

• Data Entry Administrator

  • Feb 2015 - Sep 2015

  • Recorded, opened, and verified 100 – 300 couriers for information accuracy daily• Entered data in specific fields for subsequent entry into database• Delivered cheques to various departments multiple times daily• Communicated with employees for mailroom pick-ups• Maintained daily logs of activities and completed work• Continuously tracked distribution of incoming documents/cheques from satellite offices • Recorded, opened, and verified 100 – 300 couriers for information accuracy daily• Entered data in specific fields for subsequent entry into database• Delivered cheques to various departments multiple times daily• Communicated with employees for mailroom pick-ups• Maintained daily logs of activities and completed work• Continuously tracked distribution of incoming documents/cheques from satellite offices



Hays

• United Kingdom
• Staffing and Recruiting
• 700 & Above Employee

• Data Entry

  • Aug 2014 - Feb 2015

  • Training other individuals in relevant activities necessary to complete work• Taking raw data from individual clients’ 90 day reports and entering them into NRP form, via use of Excel pivot tables• Formatting CMAs for client signature• Cleaning up of files, both paper-based and electronic• Assisting with the creation of customer activity logs on the HSBC internal network • Training other individuals in relevant activities necessary to complete work• Taking raw data from individual clients’ 90 day reports and entering them into NRP form, via use of Excel pivot tables• Formatting CMAs for client signature• Cleaning up of files, both paper-based and electronic• Assisting with the creation of customer activity logs on the HSBC internal network



Cassels Brock & Blackwell LLP

• Canada
• Law Practice
• 500 - 600 Employee

• Marketing Assistant

  • Oct 2011 - Aug 2012

  • Administered general clerical duties such as answering the phone, photocopying, filing, etc.• Maintained Marketing Department Store, including co-ordinating with various vendors, processing of orders, and delivery of items, and maintenance of information on knowledge centre• Co-ordinated photographer for over 200 lawyer and associate bio pictures, including booking use of meeting rooms• Assisted Events Planner with preparation for various events, both on and off site• Co-ordinated invoices to ensure prompt payment, and reconciliation of credit card receipts• Maintained reception area newsletters, including drafting of same• Drafted monthly Recent Developments updates for distribution to firm’s kitchen areas• Hand couriered time sensitive proposals as needed• Assisted other Marketing personnel as needed



Art Starts

• Canada
• Non-profit Organizations
• 1 - 100 Employee

• Administrative Assistant

  • Jul 2011 - Oct 2011

  • Maintained the Art Starts database of contacts• Administered general clerical duties such as answering the phone, greeting visitors, photocopying, mailing, ordering office supplies, filing, etc.• Lead co-ordination of new Art Starts Take & Make fundraiser• Wrote program and contract employee testimonials• Maintained minutes at monthly staff meetings• Assisted in the design of email newsletter• Provided support related to programs, memberships, grant applications, promotional materials, cell phone plans, vendors, fundraisers• Assisted in the maintenance of office equipment and space



Technical Standards & Safety Authority (TSSA)

• Canada
• Public Safety
• 300 - 400 Employee

• Administrative Assistant

  • Jan 2006 - Dec 2009

  • Managed 50 – 100 Variance applications per week• Maintained database for both the FS Engineering and Environmental departments• Liaison between Head Office and 30 Field Inspectors• Maintained minutes at weekly meeting of 10 – 15 engineers• Administered day-to-day office duties such a filing, photocopying, faxing, answering telephone• Provided vacation coverage for Field Approvals, an additional 50 – 100 applications per week• Provided assistance to Executive Assistant/Executive Director as needed