Experience

Hawley Troxell

• United States
• Legal Services
• 100 - 200 Employee

• Legal Administrative Assistant

  • Nov 2021 - Present



University of Washington Graduate Medical Education

• Greater Seattle Area

• Administrative Assistant

  • 2016 - Feb 2023

  Manage the Assistant Dean’s calendar, setting up meetings as requested, responding to external meeting requests, and working with colleagues to ensure accurate scheduling and meeting logistics as well as preparing meeting materials. Field incoming, high-level administrative contacts on legally complex issues with extreme diplomacy and discretion. Responsible for ensuring a high level of discretion and high priority for all accreditation, resident remediation, and UWHA union-related meetings. Screen and respond to mail, email, and phone calls based upon knowledge of the Assistant Dean’s views and priorities, including drafting responses to issues identified. Perform a variety of complex writing and reporting tasks in support of the Assistant Dean. Independently research and draft correspondence, communication materials, and reports for the Assistant Dean. Maintain hard copy and electronic filing system, including maintenance, archival and retrieval of hard copy files according to UW General Records Retention Schedule. Plan, arrange, and ensure the completion of logistics for recurring meetings of the Graduate Medical Education Committee (GMEC), Institutional Resident/Fellow Advisory Committee (IRFAC), GME Position Allocation Committee (GMEPAC), GMEC Approved Fellowships (GAF) Subcommittee, and the Clinical Learning Environment (CLER) Subcommittee, including securing meeting rooms, scheduling guests, retaining catering, arranging audiovisual/teleconference equipment, circulating committee materials, confirming attendees, and other tasks as required. Provide assistance to the Assistant Dean and the GME Director in support of committee activities as assigned. Track non-compliance issues and send notification of non-compliance letters to program directors. Manage responses to the letters and report back to GMEC. Create welcome letters and arrange orientation for new program directors and program administrators. Process and track new application reviews. Show less



Great Floors

• Meridian, Idaho

• Estimator, Sales, and Administrative Assistant

  • 2014 - 2016

  Build estimates for sales team based on measurements. Communicate with clients regarding approved estimates. Create job when estimates have been approved. Assist with product choice, closing sales with new and existing walk-in customers. Manage to purchase and track inventory department-wide. Track open orders and work with vendors to ensure a timely arrival. Assist scheduler with creating schedules, answering emails and track labor bills. Manage budget and coordinate logistics for special events with clients, venues, and caterers. Show less



American Pacific Mortgage

• Boise, Idaho Area

• Assistant Loan Closer

  • 2013 - 2014

  Answered phones as needed. Completed Verifications of Employment (VOE). Compiled packets for closer to process and approve. Answered phones as needed. Completed Verifications of Employment (VOE). Compiled packets for closer to process and approve.



Eagle Fire Department

• Eagle, Idaho

• Administrative Assistant Office Manager

  • 2004 - 2013

  Maintained detailed administrative and procedural processes that reduced redundancy and improved accuracy and efficiency to achieve organizational objectives. Managed daily office operations and maintenance of equipment. Maintained Firehouse records for business occupancy and inspections. Kept accurate records of all business supplies. Performed quality checks on all incident reports ensuring accurate submissions to the National Fire Incident Reporting System (NFIRS). Monitored scheduling to ensure no double bookings for people/divisions/shifts occurred. Tracked, invoiced and collected payments for plan reviews and inspections for the Code Enforcement Division. Assisted divisions with data entry, report generation, travel arrangements and any request made by senior staff. Reconciled statements to monthly invoices to help prepare them for the accountant to write checks. Show less