Executive Assistant & Supervisor Reception

• Sep 2018 - Present

PA TO SVP & GENERAL MANAGER GSA

• Nov 2016 - Aug 2018

Assistant to the Global Director of Regulatory Policies

• Jan 2014 - Oct 2016

• Complete organization of the director who has worldwide responsibilities in Regulatory Policies • Dealing with incoming emails and calls, often corresponding on behalf of the manager • Preparation of email replies into Director´s draft box • Evaluation and delegation of Director´s emails according to the priority • Organizing and maintaining calendar taking into consideration the different time zones • Organizing and attending meetings and ensuring the manager is well prepared for meetings • Arranging travel, accommodation and, occasionally, travelling with the director to take notes or dictation at meetings or to provide general assistance during presentations • Support of manager´s travels, overview of all travel itineraries of the team • Support on some of the manager's responsibilities and working more closely with management • Deputising for the director, delegating work to others in the director's absence • Organizing of conferences with located assistants of the foreign countries and workshops with external agencies • Application of visa according to the countries´ regulations • Approval of external invoices, mangers´ travels expenses and monitoring payment workflow • Overview about budget and affiliate expenses related to Regulatory Policies, obtaining monthly actuals from the finance department • Carrying out background research and presenting findings • Producing documents, briefing papers, reports and presentations • Onboarding of new staff • Data administration and approve of all invoices, purchase requests and purchase orders • Delegation work to temporary staff • Meeting, greeting and taking care of visitors at all levels of seniority Show less

Assistant to the Managing Director

• Aug 2011 - Dec 2013

• Sole internal and external contact person in all matters • Overall office management • Coordination, update and maintenance MD´s calendar and scheduling appointments • Preparation and post-processing of meetings • Introduction and orientation of new colleagues • Telephone correspondence • Travel management and submission of travel expenses and invoices to the external accounting department • Approval of external invoices, managers´ travels expenses and monitoring payment workflow Production related key tasks: • Extensive negotiations with production teams and buildup of eligible EB-Teams, • Schedule, prepare and booking of shooting team and cutters according to the projects and authors • Writings of dispositions and execute production plans Show less

Assistant to the Production Manager

• Apr 2009 - Jun 2011

• Planning, coordination and organization of meetings• Telephone correspondence• Overall office management• Organization of Team Workshops• Booking of business travels and submission of travel expenses• Data management (Investment invoices, Permission to shootings, costs estimations…)• Monitoring and pre-assessment of invoices• Internal and external contact person in organizational matters as regards to the Production Manager and his leaders

Assistant to the Managing Director

• Aug 2008 - Mar 2009

• Internal and external contact person in organizational matters as regards to the Managing Director and his team leaders• Four month assignment in Berlin, organization of the move to Munich (Unterföhring)• Take care of visitors (host, actors and their agents)• Overall office management, telephone correspondence• Pre-assessment of all expenditures due to the matter of fact• Representative in colleague´s absence due their vacation or sickness • Two month additional full care of the business unit manager• Travel management and submission of travel expenses• Introduction and orientation of new assistants and arrangement of their working places Show less

Patent Attorney Clerk

• 2008 - 2009

• Editing of registration process and order process • Correspondence and establishment of reports and statements • National and regional phases of PCT and EP-Validations • National and abroad registration of patents and petty patents • Correspondence with patent administrative office, foreign representatives and mandates • Handling of incoming post mails • Monitoring and notification of deadlines • Joint responsibility for introduction of new colleagues and trainees • Editing of registration process and order process • Correspondence and establishment of reports and statements • National and regional phases of PCT and EP-Validations • National and abroad registration of patents and petty patents • Correspondence with patent administrative office, foreign representatives and mandates • Handling of incoming post mails • Monitoring and notification of deadlines • Joint responsibility for introduction of new colleagues and trainees