Experience

The Society for Cardiovascular Angiography and Interventions

• Executive Assistant

  • Nov 2015 - Present



Harbour Square Owners, Inc.

• United States
• Executive Offices

• Executive Assistant to the General Manager

  • Mar 2015 - Oct 2015

  • Benefits administration including health insurance, dental, vision and long/short term disability. • Compile and submit timely payroll for all Harbour Square Staff.• Processing accounts payable.• Compile and submit Union paperwork and payments. • Assist General Manager with monthly Board meeting package, management reports, budget materials and communication with the Board. • Maintain petty cash fund.• Coordinate and assist with Annual Meeting preparations and mailings. • Oversee all methods of communication, including notices and mailings. • Annual renewal and review of employee benefit contracts with General Manager.• Written and verbal communications with owners and residents regarding office operations, account information, meetings, policies and procedures.• Update and maintain office databases. • New employee set up and orientation.• Expense report submission and reconciliation.



Institute of Medicine

• United States
• Insurance

• Assistant to President and Executive Office

  • Feb 2014 - Dec 2014

  • Responsible for correspondence management for the President’s office.• Time management for President.• Invoice and Finance Management for President’s Office.• Executive planning committee for Annual Meeting.• Provided calendar management for Executive Office, arranging meetings and/or conference calls• Prepare, review and approve nomination packages, proposals and letter to be signed by executive or president’s offices.• Work with President and Executive Officer’s staff on committee and program activities.• Proposal preparation for submission to proposal unit and sponsor.• Board Meeting logistical planning



Blackboard Inc

• Non-profit Organizations
• 1 - 100 Employee

• Executive Assistant

  • Mar 2004 - Sep 2013

  • Provide executive level administrative support for four executives requiring extensive scheduling/time management and handling priorities simultaneously. • Coordinate logistics for travel; including extensive international travel for our International exec team and sales contractors, company meetings, executive meetings, client meetings and conference calls.• Coordinate sales and training meetings in United States and Internationally.• Process expense reports and reconcile credit card statements in an accurate manner and follow all directives of the company expense system. • Preparing accurate, high-quality correspondence and assists with preparation of presentation materials. • Primary contact and qualifier of leads in Sales Force for the International Sales Team. • Summarizing the content of incoming materials or meetings to assist executive; coordinates new information with background office sources; draws attention to important information or conflicts and may make recommendations on such.• Proofread outgoing correspondence for executive approval and alerts writers to any conflict with the file or departure from policies; give advice to resolve the problem.• Handle details of a confidential nature, and performs administrative functions and decisions based on understanding of company policy.• Interface effectively and professionally with senior level management team. • Oversee training and orientation of new Administrative Assistants.



Consultant at E*Trade

• Lock Desk Analyst

  • Jan 2002 - Mar 2004

  Manage daily activity for the correspondent mortgage lock desk.• Accountable for processing of loan information, averaging 80 million dollars daily, into access database.• Primary contact for customer service on all lock related activities.• Responsible for confirming locks submission to internal and external vendors.• Work with internal groups to ensure transition from locks to settlement.• Prepare daily and weekly reports for management, vendors, traders and risk managers.• Contributed to the design and implementation of a new loan origination system.• Contributed to migration to web based lock-in process.



Cable & Wireless

• United Kingdom
• Telecommunications
• 1 - 100 Employee

• Executive Assistant

  • Aug 1996 - Oct 2001

  Provide support to the Vice President, Sales Operations – U.S.• Accountable for managing travel arrangements, calendar and appointments on an international scale for VP of Sales Operations.• Handling details of a confidential nature, and performs administrative functions and decisions based on understanding of company policy.• Developed, monitored and tracked multiple multi-million dollar budgets, researching variance explanations when required.• Researched and analyzed budget-related issues for the U.S. Business Markets sales department.• Developed and managed headcount database.• Coordinated and prepared monthly sales reports for senior sales management.• Plan, schedule and coordinate national meetings, trainings, and events, including travel, tracking expenses and cost control.• Interacted with internal and external groups on behalf of the sales department to prepare budget procedures and resolve any budget or commission-related issues.• Monitored Accounts Payable activity and status for sales-related expenses.• Supported the sales field team with administrative and financial issues, including coordination of internal moves.• Responsible for additional support of Sales Operations Team – U.S.- as necessary. • Maintaining office coordination (moves, supplies, maintenance, etc.)• General clerical functions.TRAVEL & EXPENSE/ INTER-COMPANY ACCOUNTING• Facilitated customer service issues with both internal employees and external vendors for policy and status related Travel & Expense inquiries.• Responsible for primary audit of expense reports for all Cable & Wireless travelers.• Managed all aspects of the final audit to ensure exact payment amounts.• Responsible for bank wire transaction reconciliation.• Company-wide coordinator for credit card programs.• Handled reconciliation of Debit/Credit notes for Inter Company accounts• Prepared analysis of Inter and Intra Company Accounts, including Inter Group Revenue and Cost Reports.