Experience

PS Business Management

• United States
• Music
• 1 - 100 Employee

• • Aug 2021 - Present

  - Manage client and vendor correspondences and provided client account maintenance assistance- Perform monthly reconciliations of bank statements and credit cards for clients using QuickBooks accounting software- Process clients’ A/P invoices and ensure approved invoices were paid in full and in a timely manner- Prepare weekly set of clients’ financial statements including cash flows and P&L statements

• • Aug 2019 - Aug 2021

  - Updated bi-monthly time sheets of multiple employees using BillQuick 2019- Updated banking permissions for employees and their clients through CNB Treasury Net - Scheduled booking of the company media room for large meetings between staff and clientsAssisted office manager to:- Maintain inventory of office and pantry supplies- Update company accounts receivable weekly using QuickBooks Desktop 2020- Reconcile company credit card statements Assisted the managing director/ founder of the company to:- screen calls- create expense reports- correspond emails with clients - schedule meetings with clients and handle travel and domestic arrangements- schedule booking of the company media room for large meetings Show less

• • Jan 2019 - Aug 2019

  - Answered phones, transferred/ screened calls- Set up conference calls- Greeted guests/ clients in a professional and friendly manner- Managed storage boxes via recall- Provided Admin support for the Office (Created FedEx accounts, prepared labels, stamped/ sent out mail, called messengers for package transport)- Handled check deposits within the company- Updated time sheets of multiple employees through BillQuick 2019- Updated banking permissions for employees and their clients Show less



Horizon Diamonds

• Executive Administrative Assistant

  • Nov 2015 - Oct 2018

  - Prepared and distributed diamond memorandums and customer statements to various companies - Verified merchandise to ensure the accuracy of outgoing domestic and international shipments - Created expense reports of monthly overseas travel - Prioritized and carried out responsibilities given by multiple executives - Managed incoming clients by phone or in person in a professional and helpful manner - Assisted customers via phone/email regarding shipping questions and concerns - Prepared and distributed diamond memorandums and customer statements to various companies - Verified merchandise to ensure the accuracy of outgoing domestic and international shipments - Created expense reports of monthly overseas travel - Prioritized and carried out responsibilities given by multiple executives - Managed incoming clients by phone or in person in a professional and helpful manner - Assisted customers via phone/email regarding shipping questions and concerns



Tina Kim Gallery

• United States
• Artists and Writers
• 1 - 100 Employee

• Assistant Controller Intern

  • May 2015 - Aug 2015

  - Assist in organizing and filing art invoices - Working with Excel to organize expenses for various art events such as Art Frieze NY 2015 and Happy Together - Answering phone calls - Assist in the payment of invoices and bills for the company - Place orders on necessary supplies for the gallery - Assist in organizing and filing art invoices - Working with Excel to organize expenses for various art events such as Art Frieze NY 2015 and Happy Together - Answering phone calls - Assist in the payment of invoices and bills for the company - Place orders on necessary supplies for the gallery



Grow NYC- Office of Recycling and Education

• 51 Chambers Street (9th Floor) New York, NY 10007

• Volunteer Coordinator Intern

  • Feb 2014 - May 2014

  - Updated contact information of volunteers on CERVIS database and Constant Contact - Collaborated in a team to design monthly volunteer e-newsletter - Organized volunteer waivers, name tags, t-shirts for volunteer events - Managed volunteer recruitment and tracking - Updated and posted volunteer opportunities on company website - Assisted in the coordination of monthly volunteer orientation and events - Informed volunteers on event details and confirmed attendance via email - Updated contact information of volunteers on CERVIS database and Constant Contact - Collaborated in a team to design monthly volunteer e-newsletter - Organized volunteer waivers, name tags, t-shirts for volunteer events - Managed volunteer recruitment and tracking - Updated and posted volunteer opportunities on company website - Assisted in the coordination of monthly volunteer orientation and events - Informed volunteers on event details and confirmed attendance via email



Reading 4 Smiles

• Long Island City

• Traveling Counselor

  • Jul 2013 - Aug 2013

  • Worked with students ages 6 to 8 years old to accomplish tasks in various areas of geography, mathematics and science • Established teamwork to create weekly educational curriculum for students ages 5 to 12 • Worked with students ages 6 to 8 years old to accomplish tasks in various areas of geography, mathematics and science • Established teamwork to create weekly educational curriculum for students ages 5 to 12