Executive Assistant

• Sep 2020 - Present

Executive Assistant

• Aug 2014 - Apr 2017

Works directly to support the Regional Comptroller and the Deputy Regional Comptroller. Duties include screening telephone calls, inquiries and requests for the executive staff. Prepare and respond to all Comptroller correspondence to include drafting memos and receiving signatures for approvals. Takes a proactive lead in the coordination of the Comptroller Department activities. Ensure the Comptrollers calendar is maintained effectively, appointments are scheduled appropriately and travel and conference arrangements are made properly. Assist with organizing meetings, ensuring that the Comptroller is prepared with required materials.Take meeting minutes and document the outcomes and action steps of key meetings.Attend executive level staff meetings bi-weekley and provide updates on Regional staffing events and other miscellaneous updates to keep the Comptroller on routine schedule. I Coordinate travel, getting flight information and hotel information scheduled. Complete and submit Travel Claims on behalf of the Comptroller. Provide event support for meetings and staff social events.I have strong networking skills, I foster and build good working relationships, with personnel internally and externally to ensure work processes flow easily. Take on special projects as needed. Provide support to other senior staff with personnel actions. Process various personnel actions to include hiring actions, award actions and disciplinary actions and keeping actions discrete. I establish hiring actions for 6 different bases around Europe's Region. This includes completing and submitting Request for Personnel Action Packages to Human Resource Office. Making sure job announcements get advertised effectively and efficiently and tracking and delivering hiring certificates. Voting member on numerous US direct hire and Foreign National interview panels. Other job duties include checking in new staff and getting there workstations established. My position requires some travel. Show less

Assistant to the Morale Warfare Recreation Director

• Sep 2012 - Aug 2013

Received calls and greeted customers while establishing methods and procedures to ensure execution and completion of required administrative work for the MWR Director. Provided excellent customer service skills to the crew of 2800 sailors and marines as the Moral and recreation assistant onboard USS Bonhomme Richard. Constantly recognized through customer feedback for excellent customer service and human relations. Proven to have an excellent ability to speak, read, and understand instructions along with Correspondence and policy documents, in addition to communicate happily with coworkers and management. Preformed a variety of manpower support tasks to ensure proper staffing and manning of tours and events. Maintained organizations administrative files, records and financial reports, established and maintained liaison with key staff from Information Travel and Tours and the Liberty center and other Navy Commands/installations for tour schedules, updates and cancellations. Composes routine correspondence, maintained reports in multiple report formats, by revising, tracking, updating, calculating and manipulating data for tour track sheets and financial documents. Performed basic research for new and upcoming tours ideas and events. Scheduled over 15,000 tours and followed up on suspense dates for tours to ensure that required actions and responses were made within stated times and places. Provided direct support to sailors and marines and other personnel by collecting, analyzing and presenting information related to future tours or events and projects, during Command indoctrinations, MWR trainings and meetings. Show less

Secretary to the Department Head

• Jul 2011 - Sep 2012

Provided program and administrative support to the Department head, Assistant Department Head and the Department Leading Chief Petty Officer. was responsible for an screening phone calls and appointments. Provided an assortment of man power support tasks to ensure proper staffing and manning of divisions. Reviewed and maintained departmental administration files, records and reports. Received incoming correspondence, screened material prior to distribution to establish control and follow up on suspense dates to ensure that required actions and responses were made within stated times for the Department Head. Accurately prepared correspondences, messages, notices, and other similar materials from handwritten or electronic drafts. Established and maintained liaison with leadership and chain of command and other Navy Commands/Installations. Trained and appointed as unit mail clerk, military postal clerk, and mail orderly. Received, counted, sorted and signed for departmental U.S mail as the mail petty officer on USS Bonhomme Richard and USS Essex. Acted as the Department point of contact for all work request and trouble calls Show less

Hazardous Material Assistant

• Apr 2010 - Jul 2011

Responsible for storing, moving, and handling hazardous and non-hazardous materials and waste. Distributed, issued and received over 500 different types of hazardous materials to sailors and marines using an electronic data storage system. Organized and retained Data slips, Material Safety Data Sheets, receipts and issuing tickets.Performs functional and operational checks of waste handling equipment and support systems as well as conduct waste container storage area inspections.Transferred waste materials from one location to the loading zone to be disposed of at the proper waste center. Identified new material and stored it properly following all the specific requirements listed on the Material Safety Data Sheet. Followed all safety procedures and regulations, including wearing special protective gear and disposing of materials as regulated by law. Operated waste handling equipment and support systems to unload, handle and distribute and store new material and waste. Show less