Executive Assistant to the Superintendent

• Jan 2018 - Present

Office of Superintendent Functions1. Serves as confidential/executive assistant to the Superintendent.2. Manages routine matters not requiring the Superintendent’s attention.3. Maintains and manages the Superintendent’s calendar; receives and screens phone calls, correspondence and visitors. 4. Serves as liaison between Superintendent and various stakeholders.5. Composes business letters, documents, reports and handles routine correspondence for the Superintendent.6. Maintains regular and confidential filing systems.7. Issues work permits.8. Provides administrative support with the maintenance and coordination of the Home Schooling plans.HR Functions9. Serves as the districts’ CORI and SAFIS administrator, referring necessary information to the Superintendent of Schools.10. Maintains updated teacher seniority lists for all districts, including the tracking of professional status11. Monitors certification/licensure of staff members. 12. Maintains records of administrator, support staff and nurse contract information, and prepares yearly salary letters for the Superintendent’s signature. 13. Maintains records of teacher steps, lanes, longevity, notification of advancement on salary schedule, etc. Verifies pertinent data and prepares yearly salary letters.14. Prepares updates Terms of Employment for Unified Groups.15. Maintains personnel files.School Committee Functions16. Generates School Committee meeting agendas, prepares and electronically distributes School Committee packets to members prior to meetings.17. Maintains School Committee files and disseminates information to the public in accordance with public records laws. 18. Maintains School Committee Policy Manual.19. Serves as Recording Secretary for School Committee.Webmaster1. Updates and maintains website content for Central Office, Berlin Memorial School, and Boylston Elementary School

Registrar/Guidance Secretary

• 2016 - 2018

•Register all new students in Power School and collect all necessary documentation for cumulative record, including prior school records, birth certificates, residency documents and medical paperwork.•Assist students with the college application process, including sending transcripts, using Naviance.•Maintain all student cumulative records and files.•Store all grades and ensure accuracy of report cards and transcripts.•Manage Counseling Office, directing guests, students and faculty as necessary. •Manage online course registration and act as site manager and point of contact for students enrolled in online courses. •Stanley Z. Koplic Certificate of Mastery with Distinction coordinator for TRMHS•National Merit Scholarship coordinator•Provide administrative support for all members of the department including counselors, School Psychologist, School Social Worker and Special Education Liaison. •Manage calendars for counselors, including scheduling individual meetings with all middle and high school students.•Assist students by answering a variety of questions and concerns.•Coordinate department events and seminars by reserving spaces, set-up, flyers, and programs as well as clean up. Events include High School Awards Day, College Preparedness Seminars, Parent Series Workshops and more.•Manage the work of our department’s Student Assistant.•Maintain department web site.•Create a monthly newsletter. Recording Secretary Berlin-Boylston Public School Committees•Attend all School Committee Meetings and take notes. •Process notes for official meeting minutes.

Secretary/School Manager

• 2014 - 2016

• Manage office including answering phones, greeting and directing visitors,answering questions regarding school events via phone and email.• Oversee entrance to school and obtain proper identification of visitors whennecessary.• Provide excellent administrative support to Principal and Assistant Principal,while handling sensitive, confidential information.• Maintain daily attendance records in Power School and contact parents whohave not called in for absent students.• Maintain and update school website as needed using Savvy.• Register all new students in Power School, collect all necessary documentation.• Complete the scheduling process for each student.• Prepare deposits of payments and proceeds to be deposited to Student ActivityFund and track the funds in Quicken and reconcile monthly.• Maintain all accounts receivables and payables, processing purchase orders andreconciling petty cash.• Compile data for Commonwealth of Massachusetts DESE and submit monthly.• Process and submit payroll on a bi-weekly basis, using Munis.• Give tours of the building and answer questions regarding the curriculum.• Maintain permits for use of school gymnasium, cafeteria and other class rooms.

Administrative Services Coordinator

• 2011 - 2014

• Handle all accounts receivable and accounts payable, posting invoices in Eden and keeping financial records for department and Friends of City Recreation and Parks accounts.• Monitor budget expenditures for recreation department.• Resolve park/building maintenance issue and work with Street Department and outside vendors to maintain City properties while keeping them all ADA compliant and well maintained inside and out.• Manage pool maintenance, by working with the State and Carroll County officials to ensure compliance with all regulations.• Manage and approve permits for use of the City buildings, pavilions and athletic fields.• Attend and contribute to weekly staff and downtown marketing meetings.• Create and distribute press releases to various media outlets in and around the Carroll County area.• Provide support for Director and Assistant Director• Manage cleaning and maintenance staff schedule for the Westminster Community Building.• Coordinate all marketing for City of Westminster Recreation and Parks Department and Westminster Family Fitness Center by creating unique and artistic flyers, brochures and quarterly program guides, primarily in Microsoft Publisher as well as posting events to various media outlets’ calendars and websites in the Carroll County area.• Manage social media outlets for the department, including the award-winning Facebook page and the department Twitter page.• Manage the department’s award-winning website by adding, updating and keeping it organized and easy to navigate using Adobe Contribute.

Administrative Assistant

• 2008 - 2010

CEO/COO

• May 2001 - Sep 2008