Experience

Oncocyte Corporation

• United States
• Biotechnology Research
• 1 - 100 Employee

• Administrative Assistant

  • Mar 2021 - Apr 2023

  Nashville, Tennessee, United States •Draft, execute, and receive purchase orders in NetSuite to ensure timely delivery and payment. •Log purchase orders through Excel and physical PO log to track successful delivery. •Communicate with vendors to place orders, mitigate issues, and obtain quotes. •Work with director of R & D to draft, create, and execute invoices to clients in a timely manner. •Follow up with clients and accounts receivable to collect payment on issued invoices for laboratory projects. •Pull… Show more •Draft, execute, and receive purchase orders in NetSuite to ensure timely delivery and payment. •Log purchase orders through Excel and physical PO log to track successful delivery. •Communicate with vendors to place orders, mitigate issues, and obtain quotes. •Work with director of R & D to draft, create, and execute invoices to clients in a timely manner. •Follow up with clients and accounts receivable to collect payment on issued invoices for laboratory projects. •Pull monthly reports from NetSuite and OCTools to including invoice aging summaries, purchase orders by project, and tracked employee hours. •Receive and distribute mail and packages to office staff. •Monitor, track, purchase, and order miscellaneous office supplies & furniture as needed. •Clean and organize office based on company growth & necessity. •Perform employee onboarding alongside IT and HR by scanning fingerprints, collecting I-9 documents, equipment set up, facilitating necessary training, and working with their assigned manager. •Work with Travel Store and Concur to book any employee flights and Hotels. •Compile and submit expense reports for upper management monthly. •Collaborate with IT to solve any technical issues that may arise. •Order lunch and aid visiting C-Suite executives. •Organize events including booking conference rooms, catering lunch, and providing administrative support. •Coordinate with building maintenance manager to aid in office and laboratory upkeep. Show less



TopFlight Realty & Property Management

• United States

• Marketing Sales Coordinator

  • Jan 2018 - Jul 2019

  Clarksville, Tennessee Area Directed market planning and research to identify new business opportunities Enhanced customer satisfaction ratings by managing client, tenant and vendor inquiries and discrepancies towards complete resolution Aided senior leadership by executing comprehensive administrative and marketing support Conducted yearly inspections for lease renewals to ensure good property conditions Marketed for-rent properties including taking photos, updating listings, and taking prospective tenant… Show more Directed market planning and research to identify new business opportunities Enhanced customer satisfaction ratings by managing client, tenant and vendor inquiries and discrepancies towards complete resolution Aided senior leadership by executing comprehensive administrative and marketing support Conducted yearly inspections for lease renewals to ensure good property conditions Marketed for-rent properties including taking photos, updating listings, and taking prospective tenant calls Posting properties on MLS Proficient note-taking and information input on Appfolio Assisted the property manager with prospective client meetings and conducted follow-up calls Screened phone calls for upper management Calendar management for client and staff meetings Rental application processing Collecting rental payments Show less



Elite Car Care

• India
• Appliances, Electrical, and Electronics Manufacturing
• 1 - 100 Employee

• Office Manager

  • Jan 2015 - Dec 2017

  Pinellas Park Performed clerical tasks which included but were not limited to contacting customers, receiving payments, confirming appointments, drafting documents, and assisting ownership Kept up an online presence for a company. Building and maintaining the company website. Established and maintained community relationships with the local Largo Police Department and Pinellas Park Fire Department. Trained staff on proper company protocol and provided performance reviews. Completed interviews… Show more Performed clerical tasks which included but were not limited to contacting customers, receiving payments, confirming appointments, drafting documents, and assisting ownership Kept up an online presence for a company. Building and maintaining the company website. Established and maintained community relationships with the local Largo Police Department and Pinellas Park Fire Department. Trained staff on proper company protocol and provided performance reviews. Completed interviews and onboarding of new staff. Developed policies and procedures depending on the changing needs of the company. Rotation and schedule management of customer vehicles General accounting including drafting invoices in Quickbooks Online, reconciling company accounts, running employee payroll through ADP, paying company bills as well as sales tax, balancing company accounts, and A/R & A/P Applied customer retention practices and engaged new customer bases Bank deposits and various company errands Abided by a file organization system, kept records, filed taxes for the business Ran payroll, managed customer & employee files, and kept track of employee hours Ordered and kept record of supplies ordered for the business Show less