Experience

McDowell Sonoran Conservancy

• United States
• Environmental Services
• 1 - 100 Employee

• Executive Administrator

  • Dec 2022 - Present



Newtown Community Development Corporation

• United States
• Civic and Social Organizations
• 1 - 100 Employee

• Project Coordinator

  • Apr 2022 - Oct 2022

  • Provide administrative support to Development Manager • Coordinate documentation related to purchase and sale of properties • Research and document environmental information related to rehabbing properties • Establish relationships and communicate regularly with various contractors, vendors, title agencies, bank officers, and real estate agents • Create and update property rehab estimates in Quickbooks • Obtain, create, and maintain electronic files related to each property from various resources • Update website as needed with current staff and property information Show less



Homeless Youth Connection

• United States
• Non-profit Organizations
• 1 - 100 Employee

• Office Manager

  • Nov 2015 - Mar 2022

  Duties include: • Provided administrative support to CEO and COO, and general support to a staff of 20 individuals. • Proofread and edited grant requests, grant reports, newsletters and mailings • Maintained employee files and completed new hire documentation including background checks • Completed employee orientation for new hires • Processed bi-monthly payroll and related reports • Maintained employee benefits accounts and manage enrollment and termination of benefits • Coordinated staff and board meetings including agenda creation, catering, tracking attendance, and follow up on any related action items • Took and distributed minutes at board meetings • Created and/or edited policies and procedures • Maintained and made general updates to business website using WordPress. • Managed and maintained donor database, generated related documents and reports from database • Ensured donors receive thank you letters and recognition if appropriate • Coordinated delivery of large in-kind donations, supervised volunteers to sort and distribute items • Managed holiday gift drive for 350+ HYC youth through 100+ sponsors, and provided support to Thanksgiving food drive/distribution for 150+ youth • Provided support for organization’s events and third-party events • Established and maintained monthly financial reports including deposit logs, disbursement logs, inventory and payroll reports; working with bookkeeper to ensure accuracy of financials. • Processed all accounts payable invoices, prepared checks for CEO signature. • Greeted guests, answered telephones, sorted and distributed all daily incoming mail • Ensured all office equipment was functioning as required, served as contact with vendors • Maintained sufficient supplies to support the office needs and within budget Show less



Local Initiatives Support Corporation (LISC)

• United States
• Non-profit Organizations
• 500 - 600 Employee

• Administrative Assistant

  • Sep 2014 - Nov 2015

  Administrative tasks related to a small office of five people in a non-profit organization dedicated to community improvements. Duties include: • Coordinate accounts payable with vendors and national office • Process donations through national office and send thank-you letters locally • Process outgoing loan and grant distributions for payment through national office • Assist with grant applications for resource development and follow-up tasks • Coordinate staff and Board meetings including agenda creation, catering, tracking attendance, and follow up on any related action items • Coordinate external events, including tracking sponsorships, working with vendors and national office to complete contracts, and creating seating arrangements • Update website using proprietary software; create and send weekly e-newsletters to database of 2000+ recipients using proprietary software • Review monthly financials (revenue and expenses) against budget; explain any discrepancies • Maintain corporate credit card expenses and process expense reports through national office • Manage busy calendars for Executive Director and three senior staff members, including frequent coordination with the offices of public officials • Arrange travel and accommodations for all staff trips • Maintain and update contact lists • Act as first point of contact for all visitors and callers • Open and distribute (or process) all physical mail as appropriate • Maintain office appearance and cleanliness • Manage office supply inventory; order supplies as needed • Provide general administrative support for all office staff Show less



Ronald McDonald House Charities of Central and Northern Arizona

• United States
• Non-profit Organizations
• 1 - 100 Employee

• Administrative Coordinator

  • Aug 2012 - Sep 2014

  *Management of database (Exceed! program) including gift processing, contact information, and fund and campaign information. *Administration of donor and volunteer recognition and thank you process *Taking and distribution of minutes at Board meetings *Support of all Development staff for any administrative needs *Management of database (Exceed! program) including gift processing, contact information, and fund and campaign information. *Administration of donor and volunteer recognition and thank you process *Taking and distribution of minutes at Board meetings *Support of all Development staff for any administrative needs



Opportunity International

• United States
• Non-profit Organizations
• 500 - 600 Employee

• Admin Assistant - Resource Development

  • Jun 2005 - Aug 2010

  • Provided administrative support for six senior staff members including Vice Presidents and Directors • Trusted to provide administrative support for CEO during visits to local office • Composed and edited correspondence, presentations, and other documents with minimal direction • Input large amounts of data entry, created reports, provided detailed analysis of data • Created, implemented, and maintained staff intranet with SharePoint software • Provided training to new staff in use of company database and SharePoint intranet • Managed many event planning logistics including invitations, catering, and scheduling • Maintained and updated busy calendars for all supported staff members • Facilitated meeting resources including conference set-up, catering needs, and agenda creation • Arranged domestic and international travel on a frequent basis • Assisted with research tasks as necessary Show less



United Way of Metro Chicago

• United States
• Non-profit Organizations
• 100 - 200 Employee

• Admin Assistant - Finance

  • Apr 2004 - Jun 2005



Amar Patel

• United States
• Design Services
• 200 - 300 Employee

• Admin Assistant - Channel Marketing/Sharpie Divisions

  • Feb 2003 - Apr 2004



Mercy Home for Boys & Girls

• United States
• Individual and Family Services
• 100 - 200 Employee

• Admin Assistant, Major & Planned Gifts

  • Dec 1998 - Sep 2002