Experience

Search Angels

• United States
• Information Services
• 1 - 100 Employee

• Genetic Genealogist / Outreach Committee Officer

  • Apr 2021 - Present



University of California, San Francisco

• United States
• Higher Education
• 700 & Above Employee

• Administrative Research Analyst

  • Mar 2015 - Jun 2019

  Support the research and administrative needs of four faculty members and four fellows in the Division of Pediatric Allergy/Immunology in the Department of Medicine. The faculty have a variety of high-level academic research and clinical activities and they serve on national committees, professional organizations, and University and hospital committees. Handle a range of responsibility associated with the faculty members’ many roles at UCSF, including communication and writing correspondence; schedule meetings and manage complex calendars; create and update annual and monthly on-call schedules for seven physicians; plan and coordinate complex travel arrangements; under faculty direction, edit articles, textbook chapters, manuscripts, and slides; oversee grant budgets and financial accounting for research grants; assist in new grant applications and grant renewals; prepare check requests, travel advances, expense rembursements and travel vouchers; oversee recruiting efforts for new clinicians/researchers; provide high level administrative support on special projects and events. Show less



Loupe

• United States
• Automation Machinery Manufacturing
• 1 - 100 Employee

• Operations Manager

  • Aug 2011 - Dec 2014

  Responsible for managing sales logistics and communications with customers, placing orders with vendors, managing accounts payable and accounts receivable departments. Contribute to the development and implementation of organizational strategies, policies and practices. Assist executives with office management and travel planning. Responsible for managing sales logistics and communications with customers, placing orders with vendors, managing accounts payable and accounts receivable departments. Contribute to the development and implementation of organizational strategies, policies and practices. Assist executives with office management and travel planning.



99designs

• Australia
• Design Services
• 700 & Above Employee

• Office Manager/EA (Contract)

  • Jun 2011 - Aug 2011

  Provided executive administrative support to the C-level executives, including heavy calendaring, travel planning, and board meeting preparation. Managed San Francisco office of a growing 20-person web startup, including HR management, recruiting, and new office location search project. Prepared expense reports and performed all accounting functions for the office. Provided executive administrative support to the C-level executives, including heavy calendaring, travel planning, and board meeting preparation. Managed San Francisco office of a growing 20-person web startup, including HR management, recruiting, and new office location search project. Prepared expense reports and performed all accounting functions for the office.



InfrastructureWorld, LLC

• South San Francisco, CA

• Executive Assistant to Principals

  • Aug 2010 - Jun 2011

  Executive administrative support to a small consulting firm specializing in third-world infrastructure development and power projects. Create highly detailed international travel arrangements with many revisions; calendar meetings and maintain schedules in Outlook; draft correspondence, presentations, and reports in Word, Excel and PowerPoint. Responsible for all aspects of the company bookkeeping and payroll in QuickBooks, prepare consultant payments, bank reconciliations and generate income and expense reports on a regular basis. Manage the Chairman’s personal investments schedule and insurance portfolio to prepare timely payments and renewals. Show less



Kalo Clinic - Natural Health and Healing Center

• United States
• Wellness and Fitness Services
• 1 - 100 Employee

• Office Manager

  • Jul 2009 - Jul 2010

  Managed the day-to-day patient flow of an alternative medical office, including managing an appointment schedule for multiple providers and handling all incoming phone calls for a busy practice as well as regular follow up with patients. Responsible for greeting patients and maintaining a clean and orderly patient waiting experience. Used computer extensively for scheduling and various types of data entry. Ordered inventory and organized office supplies in a timely manner. Created a stress-free patient experience in a very busy setting by proactively coordinating appointments with several providers while effectively communicating patients’ needs to the doctors. Show less



Vanguard Public Foundation

• San Francisco, CA

• Executive Assistant

  • Jun 2004 - Jun 2009

  Note: Company ceased operations in June 2009. Provide administrative support to the president of a progressive, socially responsible foundation. Draft dictated letters, memos and e-mails and schedule meetings, conferences and appointments. Screen, organize and prioritize internal/external communications (phone, correspondence, mail) and prepare responses as appropriate. Handle highly sensitive and confidential information. Coordinate business travel arrangements and manage and communicate itineraries. Maintain schedules and files. Effectively communicate with Board of Directors and large donors and funders. Multitask in a fast-paced environment. Support Director of Operations as required. Other personal duties and responsibilities as assigned by the president. Create/modify presentations and notes for speaking engagements. Maintain up-to-date contact and grantee databases. Show less



San Francisco Freecycle Network

• San Francisco, CA

• Volunteer Moderator

  • Jun 2007 - Jul 2008



Bay Typing Plus

• San Francisco, CA

• Small Business Owner

  • Aug 1996 - Sep 2004

  Note: Company ceased operations in September 2004. In charge of all aspects of running a busy word processing, transcription, and notary business office. Greeted and scheduled many different customers daily. Produced, formatted, proofread, and edited thousands of different kinds of documents using advanced knowledge of Word from simple to complex. Got along with all types of people and have worked with a client base of over 5,000 satisfied customers over eight years. Provided notary public service to the local community. Hired, trained, supervised, reviewed, and terminated employees; performed sales and marketing tasks; banking, bookkeeping, payroll, and taxes. Show less



Japan

• Nagoya, Aichi, Japan

• EFL Teacher

  • Aug 1991 - Aug 1996

  Note: I left Japan in August 1996. Taught English in Japan. Planned, prepared and delivered lessons to a range of classes and age groups; marked/provided appropriate feedback on oral and written work; devised and wrote new materials; got involved in social and cultural activities; participated in marketing events for the school and my private teaching business; carried out freelance teaching on a one-to-one and group basis; ran specialist courses for adults or business people, who required knowledge of scientific, technical or commercial terms. Show less