Experience

Association for Diagnostics & Laboratory Medicine

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• AP/ Payroll Specialist

  • May 2017 - Present

  • Examines and process payments/check requests through an automated payment system per established procedures while ensuring proper coding to general ledger account. Initiate foreign wires. • Follows up on vendor statements and investigates outstanding invoices. • Reviews and approve corporate credit card and employee expense reports. • Identify and rectify inaccuracies with invoice coding and prepare corrective journal entries. • Facilitates oral training presentations and support on automated payment, expense and travel system. • Create and maintain training manuals and visual training presentations • Reconciles monthly prepaid expenses, and prepares year-end audit schedules for legal fees, grants/awards and others, as required. • Maintains and prepares 1099’s in a timely manner. Mails 1099’s and IRS Form 1096 prior to due dates. • Serves as a liaison with service providers to address and resolve technical support issue with the automated payment system. Payroll Specialist May 2017 – July 2018 • Reviewed time and attendance entries in Paychex for 60 employees and ensured prompt payroll processing. • Prepared timesheet reports and calculated retroactive payments, bonuses, special disbursements, process personnel actions, final distributions and overtime payments. • Entered, updated, and reconciled employee changes to payroll and benefits including: direct deposits, tax exemptions, garnishments, insurance, transportation and 403b. • Reconciled payroll records; resolved and adjusts discrepancies; created and analyzed HR reports. • Interpreted, explained and recommended changes to rules and regulations as they relate to payroll. • Created and maintained employee and administrator payroll manual. Created and maintained desk manual for Accounts Payable processes. • Provided company-wide training and technical advice on HRIS systems Show less



City of Mount Rainier

• Accounting Assistant

  • Sep 2005 - May 2017

  Successfully maintained over 200 vendor accounts for the City and played a pivotal role in the collection, tabulation and maintenance of financial records concerning fiscal budget. Aid in the managing of $5M operating budget. • Maintained up to date records of a variety of financial transactions and compile financial information to prepare quarterly reports and annual financial statements. • Verified departmental vendor invoices and processed timely and accurate AP disbursements. • Created and issue invoices. • Contacted vendors by phone, e-mail and written correspondence to collect on A/R accounts. • Applied cash receipts to appropriate accounts and produced cash receipt reports. • Maintained accounts payable vendor files and ensured proper documentation on file. • Reviewed, examined and reconciled accounting transactions and payroll accounts. • Prepared and distributed end of year vendor 1099’s. • Assisted in compiling data for annual budget, forecasted anticipated revenue/expenditures. Participated in annual audit. • Performed bank deposits of daily revenue and maintained detailed records of incoming revenue as it related to the general fund. • Reviewed timesheets and process bi-weekly payroll data for 40 employees; Calculated payroll deductions, adjustments and reconcile benefits accounts. • Assisted employees with benefits application process, provided benefits options and ensured subsequent inquiries were addressed. Processed personnel actions and benefits related forms. • Contacted providers regarding employee terminations, plan changes and employee inquiries. Show less



Scott Management Team

• Office Manager

  • Apr 2005 - Aug 2005

  Office Manager - Planned and managed day to day operations for the corporate office as well as analyzed and constructed organization of work processes and procedures. Planned and led training activities for employees to ensure achievement of sales objectives and key performance indicators. • Collaborated with managers to determine staffing needs. • Conducted interviews with prospective employees; performed reference and background checks for potential employees. • Facilitated employee orientations and assisted in monthly meetings. • Trained 15 employees using proprietary training software and conducted employee evaluations. • Utilized multiple data bases to investigate and research proven techniques to successfully necessary execute duties and tasks. • Liaised with finance, warehousing, distribution and other departments for purposes of expense control and preparing reports. Highlighted Accomplishments • Successfully displayed ability to fully manage office and trainees and provide administrative functions for the Scott Management Team. • Gained necessary skills to be effective in quality customer service standards through conducting interviews and interacting with public. Show less



Whitney National Bank

• Teller

  • Jun 2004 - Apr 2005

  Teller - Accurately and efficiently processed and recorded routine transactions for bank customers including cashing checks, accepting deposits and withdrawals, processing loan payments and money transfers. Promoted and advised on the bank's products and services. • Received and counted working cash at beginning of shift. • Identified customers, validated and cashed checks. • Accepted cash and checks for deposits and checked accuracy of deposit slips; processed cash withdrawals. • Performed specialized tasks such as preparing cashier's checks, personal money orders, issued traveler's checks and exchanging foreign currency. • Performed services for customers such as ordering bank cards and checks; received and verified loan payments and mortgage payments. • Recorded all transactions promptly, accurately and in compliance with bank procedures; balanced currency, cash and checks in cash drawer at end of each shift. • Answered inquiries regarding checking and savings accounts and other bank related products. • Attempted to resolve issues and problems with customers’ accounts; initiated and opened new accounts. Highlighted Accomplishments • Gained strong numerical ability as well as accuracy and attention to detail. • Also attained stress tolerance, adaptability and how to effectively use judgment in any given situation. Show less