Project Manager

• Aug 2021 - Present

Executive Assistant

• Jun 2019 - Aug 2021

• Executive Assistant to the Executive Director and intermediary to Executive Management Team responsible for a portfolio of 46 affordable housing developments in South and Central Texas.• Complete a broad variety of administrative tasks for the Executive Director including managing active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.• Administrative liaison to the Board of Directors, organizing meeting logistics, and preparing and distributing meeting agendas and minutes.• Manage Business Entity Organization workflow for Development Department. Prepare, manage, and file organizational documents with the Texas Secretary of State (TXSOS). Coordinate, assist, and prepare formation documents with legal representation oversight for filing. Request and obtain IRS employer identification numbers. Register and maintain Dun and Bradstreet (DUNS) information. Apply, renew, and manage System for Award Management (SAMS). Manage previous participation for entities and controlling participants in HUD Secure Systems as Coordinator. Show less

Administrative Assistant

• Feb 2018 - Feb 2019

• Provided confidential administrative support to Principal and other Trust Members for multiple entities. • Assisted in the preparation of, and maintained all contracts, commercial/industrial leases, and insurances. • Assisted in the preparation of financial reports and analyses to Principal and Managers. • Coordinated construction of office addition, prepared costing reports, and maintained compliance files. • Provided confidential administrative support to Principal and other Trust Members for multiple entities. • Assisted in the preparation of, and maintained all contracts, commercial/industrial leases, and insurances. • Assisted in the preparation of financial reports and analyses to Principal and Managers. • Coordinated construction of office addition, prepared costing reports, and maintained compliance files.

Supervisor of Administration and Executive Assistant to COO

• Mar 2015 - Aug 2017

• Provided a high-level of professional Executive Administrative support to the Chief Operating Officer responsible for Louisiana’s largest regional hospital. • Managed the daily operations of Main Administration. This office is considered the hub of the 800-bed hospital and incident command center during hospital and regional emergencies. • Coordinated, prepared and facilitated various Hospital Board and Committee meetings, and corporate events, working with outside vendors and various hospital support staff, arranging all logistics. • Supervised a team of executive assistants who provided administrative support to eight vice-presidents housed within the department. Lead counter-part to Chief Executive Officer’s office and liaison to over 100 senior managers. • Conducted performance reviews, handled disciplinary matters, and processed departmental payroll. • Maintained SharePoint database for executive level personnel for permanent record repository. Assisted Legal Department with contract maintenance. Show less

Executive Assistant to CFO

• Jul 2010 - Mar 2015

∙Served as Executive Assistant to the Chief Financial Officer; intermediary to finance and accounting departments. ∙Assisted in preparation of monthly, quarterly, and year-end financial statements, reports, and special analyses to staff, board members, property owners, outside investors, and governmental agencies. ∙Assisted with the preparation process of year-end audit reports and tax returns. ∙Reviewed, processed, and distributed various correspondence, documents, and reports received and/or distributed by the Finance Department. ∙Was active member of records management team converting paper files to electronic resulting in significant company-wide cost savings; managed databases, trained staff on implementation and software, improving work efficiencies. Show less

Executive Manager

• Apr 2008 - Jun 2010

∙Executive Manager for the owner/broker; effectively managed three separate company's office functions; provided direction to management team and staff. ∙Performed accounts payable/receivable functions; prepared homeowner financial statements. ∙Served as secretary to several homeowner’s associations; posted agendas and prepared official minutes. ∙Assisted in the growth of management portfolio, eventually marketing over 100 residential properties resulting in greater revenue potential. ∙Screened tenant applications; assisted with tenant rental agreements; supervised all maintenance requests. Show less

Placement Coordinator

• Aug 2005 - Apr 2008

∙Coordinated complete employment services to a diverse client base throughout County. ∙Recruited applicants and provided testing and quality matching to employment opportunities. ∙Ensured labor law compliance by employees and clients; conducted on-site safety inspections. ∙Assigned and reviewed applications and placements; provided ongoing support until final hire. ∙Assisted in marketing and sales and in second year of employment, the Company realized a 12% increase in average yearly revenue. ∙Worked directly in employee promotional events and incentives programs and produced monthly employee newsletter. Show less

Administrative Assistant to CEO, Corporate Office Operations Coordinator

• Aug 2003 - Aug 2005

∙Coordinated corporate office functions and events; oversaw operations of 23 restaurants in three states. ∙Provided administrative assistance to ownership groups; assisted with franchise relations and contracts. ∙Communicated and ensured compliance of company policies, procedures, and programs to management. ∙Managed and reduced workman’s compensation and unemployment claims, resulting in substantial savings. ∙Advised and assisted management with personnel functions and customer concerns. Show less