Experience

Arkonsult Engineering Consultants

• United Arab Emirates
• Architecture and Planning
• 1 - 100 Employee

• Office / Administration Manager

  • Nov 2003 - Present

  Manages, organizes and coordinates all administrative activities and workplace functions to facilitate the smooth running and function of the whole head office in Abu Dhabi. Administrative support to top management whilst also directing administrative personnel, determining workload and delegating assignments / tasks. Liaise between management and employees on all administration and personnel matters. Oversee the IT Department & check on the tasks assigned on a daily basis to ensure uninterrupted work flow in terms of Network, Servers, PC, Laptop & Software issues. Recruiting staff: this includes developing job descriptions, preparing advertisements, checking application forms, shortlisting candidates; before final interview with concerned department managers. Manages employee grievances & implements disciplinary action as per company policies. Oversee / manage the archiving of all kinds of documents, proposals, contracts, agreements etc. Coordinates, tender/bid documents for different projects with the respective teams (Architectural, MEP, Civil, & Structural) with presentation up to finalization and issue to Client / Contractors. Prepares reports, presentations in Power Point for Clients. Design Company Brochures, Business Cards, Advertisements in Magazines and cover sheets for specifications, reports, presentations using Adobe Photoshop. Manage and maintain high level of privacy and confidentiality in all company matters. Responsible for purchasing office equipment, IT hardware and software, stationery, furniture and supplies. Coordinates to effectively control and distribute supplies and equipment. Performs a variety of administrative support duties such as quotations, negotiating pricing agreements with car rental, vendors for equipment, supplies, printing services and office equipment maintenance. Plans, organizes, and coordinates time, vacation schedules and staff coverage over the annual year along with travel arrangements. Show less



Paramount Holidays

• Goa, India

• Administration Officer / Ticketing Assistant

  • 2002 - 2003

  Conducted all daily administrative duties. Performed all front desk activities to optimize all guest interactions into potential sales outcome. Sales reporting on daily basis and herewith related administrative duties. Solving customer related issues. Conducted all daily administrative duties. Performed all front desk activities to optimize all guest interactions into potential sales outcome. Sales reporting on daily basis and herewith related administrative duties. Solving customer related issues.



Pro-Acoustic Centre

• Goa - India

• Accounts & Administration Officer

  • 2001 - 2002

  Worked as an Accounts Assistant under the Chief Accountant for the firm which dealt in music related professional equipment. Conducted all purchasing activities and payments related to the sales of the firm. Also performed all administrative duties with regards to the daily operation of the firm. Worked as an Accounts Assistant under the Chief Accountant for the firm which dealt in music related professional equipment. Conducted all purchasing activities and payments related to the sales of the firm. Also performed all administrative duties with regards to the daily operation of the firm.



Institute of Hotel Management

• Goa - India

• Accounts Assistant

  • 2000 - 2001

  Handled accounting duties related to Receivables, Payables, GL entries, Petty cash etc. Developed a proficiency in EX and Tally accounting software package. Worked in the Stores part time performing purchasing duties. Updated past records from manual books to new stores database software. Handled accounting duties related to Receivables, Payables, GL entries, Petty cash etc. Developed a proficiency in EX and Tally accounting software package. Worked in the Stores part time performing purchasing duties. Updated past records from manual books to new stores database software.



Star Types

• Goa - India

• Administrative Officer & Accounts Assistant

  • 1998 - 2000

  Administration Officer, handling general office duties along with other duties such as making invoices, writing cheques, looking after purchasing of office supplies and arranging for maintenance, keeping track of all incoming & outgoing documents, and other clerical duties. (Computer based). Also worked as an Accounts Assistant using Tally Accounting software package. Administration Officer, handling general office duties along with other duties such as making invoices, writing cheques, looking after purchasing of office supplies and arranging for maintenance, keeping track of all incoming & outgoing documents, and other clerical duties. (Computer based). Also worked as an Accounts Assistant using Tally Accounting software package.