Office Manager

• Jan 2022 - Present

Business Owner

• Mar 2002 - Jul 2021

Oversaw all financial data and compliance by maintaining accurate company books, payroll and daily financial entries. Kept accurate records of day-to-day operations utilizing QuickBooks online bookkeeping system for accuracy to prepare yearly and quarterly tax records, financial reports, payroll and financials for accountant. Tracked employee hours, customer invoicing, accounts payable/receivables, utilizing Alldata Management System in order to maintain day to day operations of the company. Filed all paperwork for abandoned vehicle with magistrate’s office and attend court hearings. Performed all hiring task, publish employee job openings, review and interview potential applicants for open positions. Maintained employee files to ensure confidentiality and compliance with HIPPA laws and regulations. Worked at shop location on occasion as a Service Writer to greet customers, order parts, distribute work to employees, and deliver vehicles in a timely manner using point of sale services. • Sold business to key employee in July 2021 Show less

PROJECT BUYER

• Jun 2011 - Sep 2015

Prepared bidders list, assembled and issued request for proposals, prepared commercial bid analysis and distributed to project team for review. Assisted in the selection of goods for purchase through department online system. Bid conditioning and negotiations with selected supplier to determine best cost savings. Placed purchase orders and subsequent change orders to client. Worked with engineering/project management staff to make sure that procurement activities corresponded to current project needs. Ensured that procurement activities remained in line with client expectations and requirements. Prepared monthly and weekly recap reports for the department, project team, and client. • Junior Buyer, -$140+ Million Domestic Project; Sales Negotiations Resulting in $800K Client Savings • Senior Buyer, -$160+ Million Domestic Project, Sales Negotiations Resulting in $100K Client Savings Show less

MATERIALS EXPEDITOR/ BUYER

• Jun 2009 - Jun 2011

Responsible for processing all submittals as listed in the contract and purchase order specifications to meet the approved construction schedule utilizing Procore Construction Software system. Responsible for expediting, and distribution of supplies and materials. Coordinate shipment activities with designated personnel or vendors and locate suppliers to discuss shipment information. Handle all documentation related to scheduling, transportation and production. Keep daily tracking system of functional activities. Organize and keep good filing system as contractors, architects, or even the owner will request copies of various submittals at times. Show less

OFFICE/HUMAN RESOURCE MANAGER

• Nov 2008 - Jun 2010

Assisted new hires with issues related to compensation, organization development, wellness, benefits, communication, administration and training. Plan employee orientation; implement policy guidelines and documentation to all new hires. Train and administer employees on compensation, benefits, safety, welfare, wellness and health. Responsible for the smooth operation of the day-to-day business of the company. Work closely with the company owners to meet staffing, equipment and organizational needs and supplies to run the office smoothly. Show less

SOURCING COORDINATOR; MATERIALS EXPEDITOR; DOCUMENT CONTROL ADMINISTRATION

• Jul 2002 - Nov 2008

SOURCING COORDINATOR JULY 2002 – NOVEMBER 2008 Determine appropriate contractors for scope of work. Travel to off-site locations to reserve hotel and convention center facilities for the planning and preparation of large Town Hall Meetings to commence interaction between contractors and subcontractors. Provide principal support to management team in the effective administration of the prime contract between the company and the customer. Coordinate and prepare bid list for Department leads to initiate contractors for potential bidding on comprehensive projects utilizing and maintaining our supplier database. Duties include: event planning, scheduling, sourcing, bid list preparation, evaluation, award, and order formation. • -$300+ Million Domestic Project. MATERIALS EXPEDITOR Responsible for processing all submittals as listed in the contract and purchase order specifications to meet the approved construction schedule utilizing Procore Construction Software system. Responsible for expediting, and distribution of supplies and materials. Coordinate shipment activities with designated personnel or vendors and locate suppliers to discuss shipment information. Handle all documentation related to scheduling, transportation and production. Keep daily tracking system of functional activities. Organize and keep good filing system as contractors, architects, or even the owner will request copies of various submittals at times. DOCUMENT CONTROL ADMINISTRATOR Maintain files, produce documents using computer software, input specifications, assist in the preparation of proposals and design documents. Review change accounting activity to ensure compliance with contract requirements and configuration of management policies. Review and analyzes released engineering change data and coordinate changes with engineering, quality and support. Work with little direction, while performing as part of a support team. Show less

OFFICE MANAGER

• Jul 1997 - Feb 2002

Arranged and typed a variety of material including technical reports, letters, memoranda, statistical data, and other office correspondence. Composed and typed detailed correspondence and invoices for supervisors' approval. Typed and distributed periodic reports. Coordinated travel arrangements for supervisor and staff members. Responded to routine telephone requests and referred calls and visitors to appropriate staff. Reviewed mail and assured timely staff response. Sets up and maintained files. Assumed administrative duties of supervisor to enhance office efficiency. Show less