Executive Assistant

• Dec 2022 - Present

• Develop project-specific filing structure and document control procedures, including implementing into required electronic document management systems (EDMS) • Process customer invoices by calculating charges, email/mail invoices, monitor and follow-up on outstanding invoices • Prepare new hire paperwork, assist new hires with completion, process new hire paperwork • Maintain training matrix, schedule required training • Collect and process weekly timesheets • Prepare account reconciliations and journal entries monthly • Provide a variety of electronic and/or manual record management and document support • Participate in the Request for Proposal (RFP) process, including preparing, routing for review and final formatting • Prepare and delivering quotations to customers, source and communicate with suppliers • Shipping/Receiving responsibilities including working within electronic Manufacturing Software (JobBoss) to create and issue Purchase Orders and receive orders • Inventory management for a variety of different projects • Provide direct support to Senior Management and prepare reports/documents as required Show less

Executive Administrator

• Jun 2021 - Aug 2021

• Develop project-specific filing structure and document control procedures, including implementing into required electronic document management systems (EDMS)• Process customer invoices by calculating charges, email/mail invoices, monitor and follow-up on outstanding invoices• Prepare new hire paperwork, assist new hires with completion, process new hire paperwork• Maintain training matrix, schedule required training• Collect and process weekly timesheets• Prepare account reconciliations and journal entries monthly• Provide a variety of electronic and/or manual record management and document support• Participate in the Request for Proposal (RFP) process, including preparing, routing for review and final formatting• Prepare and delivering quotations to customers, source and communicate with suppliers• Shipping/Receiving responsibilities including working within electronic Manufacturing Software (JobBoss) to create andissue Purchase Orders and receive orders• Inventory management for a variety of different projects• Provide direct support to Senior Management and prepare reports/documents as required Show less

Administrative Assistant

• Mar 2021 - Jun 2021

Field Project Administrator

• Jun 2020 - Feb 2021

• Manage documents throughout all phases of a project. • Maintain project directory. • Maintains and files reproduced document originals, as well as revisions for easy retrieval. • Download and distribute Request for Proposal (RFP) from Firmex and distribute to required parties • Develops project-specific filing structure and document control procedures, including implementing into required electronic document management systems (EDMS). • Records and stores photographs. • Provide a variety of electronic and/or manual record management and document support • Summarize/calculate/input information into programs and other systems Show less

General Office Clerk

• Dec 2016 - Dec 2019

▪ Provide a variety of electronic and/or manual record management and document support ▪ Create and issue field work packages and obtain signatures from various management associates ▪ Operate/maintain an electronic document database. Convert/scan documents and link within the database ▪ Collect, sort, distribute, or prepare mail, messages, or courier deliveries ▪ Provide a variety of electronic and/or manual record management and document support ▪ Create and issue field work packages and obtain signatures from various management associates ▪ Operate/maintain an electronic document database. Convert/scan documents and link within the database ▪ Collect, sort, distribute, or prepare mail, messages, or courier deliveries

Administrative Assistant

• Aug 2016 - Dec 2016

Community Manager

• Apr 2011 - Aug 2016

Management - Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems - Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations - Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction - Direct and coordinate the activities of staff and contract personnel and evaluate their performance - Solicit and analyze bids from contractors for repairs, renovations, and maintenance - Recruited, trained and evaluated performances of employees Administration - Perform administrative support tasks, such as proofreading, transcribing handwritten information, operating calculators or computers to work with pay records, invoices, balance sheets, and other documents - File and maintain records - Collect, sort, distribute, or prepare mail, messages, or courier deliveries - Schedule and maintain appointment calendar - Prepare and review operational reports and schedules to ensure accuracy and efficiency - Participate in planning, administer and control budgets for contracts, equipment and supplies for $100,000+ - Hire and terminate front-line, cleaning and maintenance personnel Customer Service - Confer with customers by telephone, email or in person to provide information about available sites and provide details about our property and surrounding area - Keep records of customer interactions or transaction, recording details of inquiries, complaints or comments, as well as taken actions - Determine charges for services requested, collect deposits, payments or arrange for billing Show less

Seasonal Resort Wroker

• Jun 2008 - Sep 2010