Executive Assistant to the President/CEO

• Jul 2017 - Present

Executive Assistant

• Feb 2016 - Jun 2017

High level support to the Vice President of Marketing, Vice President of Automotive Services, and four directors and their teams including travel arrangements, calendar management and expense reports. Serve as liaison for partner clubs while visiting, including scheduling meetings, coordinating travel and arranging meals. Manage payment process for vendors (input and paperwork) Manage seating arrangements for tables at AAA Arizona sponsored events. Plan and arrange special events. Created and implemented an easier way for the Chief Financial Officer to receive his monthly updates from his direct reports. Arrange meetings including but not limited to arranging catering, locating and securing meeting space, setting up conferencing equipment.

Administrative Assistant

• May 2014 - Feb 2016

Provide high level support to the Vice President, Commercial Sales and team, and the Senior Director, Account services and team. Provide high level support to the Senior Vice President, Customer Success when he is in the Phoenix office. Assist with Symphony University, a client-focused training program. Provide back-up for other administrative assistants' departments on an as-needed basis. Arrange travel for team members. Create and submit expense reports for team members. Assist other departments with projects as needed.

Executive Assistant

• Jun 2013 - May 2014

High level support to the CEO and the Finance Department Handled all calendaring for the CEO Managed day-to-day operations of the office Created and implemented weekly updates from CEO’s direct reports Revised and implemented new T&E policy Responsible for all phone system programming for the office Arranged all travel for CEO Created new filing systems Responsible for the smooth day-to-day operations of the office High level support to the CEO and the Finance Department Handled all calendaring for the CEO Managed day-to-day operations of the office Created and implemented weekly updates from CEO’s direct reports Revised and implemented new T&E policy Responsible for all phone system programming for the office Arranged all travel for CEO Created new filing systems Responsible for the smooth day-to-day operations of the office

Coordinator, Financial Operations

• Jul 2012 - Dec 2012

Managed tracking of corporate samplesImplemented and managed mailings associated with new sampling processAssisted Sample Operations to ensure appropriate paperwork signed and returned by HCPsManaged payment process for vendors (input, paperwork, PO creation)Organized and coordinated department meetingsTeam liaison between Financial Operations and other departmentsSupported the Director of Financial Operations

Senior Administrative Assistant

• May 2003 - Jul 2012

High-level support to vice presidents, directors and managers including travel arrangements, calendar management and expense reportsCreated and implemented team activity tracking report which allowed management to have a snapshot of the team’s activities at any given timeCreated and implemented a virtual storage for all field requests so team members could access their requests at any time from their computersCreated and implemented a tracking spreadsheet for sponsorship and grant requests to ensure quarterly budgets were not exceeded and that legal documents were routed and signed in a timely fashionManaged sponsorship and grant request process to ensure all requests were in line with compliance directives, and worked with the requesting entities, Legal, Compliance and AP to ensure all documents were signed in a timely fashion and payment made to the requesting organizationsManaged preceptorship requests from the sales teams to ensure all paperwork was in compliance with directives, and ensured payment to the health care professionalTeam liaison between Compliance and Legal regarding initiatives, sponsorships and vendor contracts