Experience

RUSSELL MARINE GROUP-PNW, LLC

• United States
• 1 - 100 Employee

• Document Specialist

  • Oct 2020 - Sep 2022

  -- Complete full sets of forwarding documents, from Bills of Ladings, Phytosanitary Certificates, FGIS Certificates, and Certificates of Origin; -- Understand and process with labs various analysis necessary for exports to different countries including GMO analysis and Dioxin analysis; -- Adhere to all domestic and international shipping regulations, communicating changes in domestic and foreign regulation procedures to client, co-workers and third parties in a clear, concise and timely… Show more -- Complete full sets of forwarding documents, from Bills of Ladings, Phytosanitary Certificates, FGIS Certificates, and Certificates of Origin; -- Understand and process with labs various analysis necessary for exports to different countries including GMO analysis and Dioxin analysis; -- Adhere to all domestic and international shipping regulations, communicating changes in domestic and foreign regulation procedures to client, co-workers and third parties in a clear, concise and timely manner; -- coached multiple other employees on documentation processes; --streamlined in-house processes and helped support team movement to a more online basis; -- Invoice and communicate effectively with customers costs and price points for various tests and requests --Successfully co-lead the company through the GAFTA (Grain and Feed Trade Association) audit, ensuring all requirements were met and information to the auditor was provided in a clear and concise manner; -- Continually working with and learning new customers and needs for the ever-changing business; -- Highly attentive to detail, having the ability to predict and swiftly handle issues either before they occur or provide the proper corrective action -- Able to thrive under the pressure of a fast paced work environment. Show less



Second Harvest Food Bank of Greater New Orleans

• United States
• Food and Beverage Services
• 1 - 100 Employee

• Children's Program Coordinator

  • Jun 2020 - Sep 2020

  Elmwood, Louisiana, United States -- Supported the Children's Program Manager with any and all duties assigned; -- Coordinated with the kitchen for meal requirements and numbers for the Summer Feeding Program; -- Conducted site visits to ensure the programs were run to proper standards and coach and support the sites with any help needed; -- Attended and successfully ran multiple large distributions for Summer Feeding, handling three part time employees and multiple volunteers; -- Organized, filed and ensured… Show more -- Supported the Children's Program Manager with any and all duties assigned; -- Coordinated with the kitchen for meal requirements and numbers for the Summer Feeding Program; -- Conducted site visits to ensure the programs were run to proper standards and coach and support the sites with any help needed; -- Attended and successfully ran multiple large distributions for Summer Feeding, handling three part time employees and multiple volunteers; -- Organized, filed and ensured documentation was properly taken and provided for record keeping with the state; and -- Assisted the Food Bank as a whole, attending various large distributions and helping support meal prep in the kitchen

• Administrative Assistant

  • Apr 2020 - Jun 2020

  Elmwood, Louisiana, United States Handled general office tasks and administrative duties, such as directed communications between colleagues and customers, assisted customers in person, and provided information to the public regarding food distributions.



Pilot Catastrophe Service

• United States
• Insurance
• 700 & Above Employee

• Deployment Team Lead

  • Sep 2018 - Jan 2020

  Hudson, Ohio Coordinated with multiple departments in support of hiring and training for large scale insurance response to natural disasters. Kept record of large employee lists, constantly updating and providing the most accurate lists to managers. Supported the Director through creating reports and monthly information to continually track the success of the location.



Association of the United States Army

• United States

• Program Coordinator - Institute of Land Warfare

  • Aug 2017 - Jul 2018

  Arlington, VA Responsibilities include: - providing support to Director, ILW; Assistant Director, ILW; and Director, National Security Studies - managing distribution of each ILW publication as it is completed; maintaining publications inventory and weekly log of requests; managing incoming and outgoing mail - maintaining calendar of scheduled events and maintaining appropriate directories and indexes - establishing and maintaining files; maintaining appropriate office supplies; providing… Show more Responsibilities include: - providing support to Director, ILW; Assistant Director, ILW; and Director, National Security Studies - managing distribution of each ILW publication as it is completed; maintaining publications inventory and weekly log of requests; managing incoming and outgoing mail - maintaining calendar of scheduled events and maintaining appropriate directories and indexes - establishing and maintaining files; maintaining appropriate office supplies; providing support to Vice President, Education, as necessary for special projects or in the absence of his executive assistant - support various programs throughout the calendar year as needed and programming during the Annual Meeting - providing support to Director, ILW; Assistant Director, ILW; Director, National Security Studies; also provide general support to ILW writer/editor; ILW senior graphic designer; national security analyst; and Army Fellow. - executing day-to-day budget activities by processing ILW financial documents (e.g., travel vouchers, invoices, check requests) for execution by Accounting Department. - preparing and updating publication’s budget matrix - managing and streamlining credit card expenses for Director, ILW; Assistant Director, ILW; Director, National Security Studies; and Vice President, Education

• Administrative/ Executive Assistant

  • Sep 2015 - Aug 2017

  Arlington, VA 1. Responded to task requests and inquiries from President, Secretary of the Association, and members of the Council of Trustees. 2. Managed Council of Trustees and Advisory Board of Directors information and assist staff coordinators - Compiled, updated, and distributed all COT contact information - Compiled, updated, and distributed all ABD contact information - Coordinated the ABD nomination process - Updated AMS information when changes in COT/ABD… Show more 1. Responded to task requests and inquiries from President, Secretary of the Association, and members of the Council of Trustees. 2. Managed Council of Trustees and Advisory Board of Directors information and assist staff coordinators - Compiled, updated, and distributed all COT contact information - Compiled, updated, and distributed all ABD contact information - Coordinated the ABD nomination process - Updated AMS information when changes in COT/ABD occur 4. Handled all incoming and outgoing mail - Sorted and scanned all incoming mail - Responded to RSVPs and requests for information - Scanned all outgoing mail and prepare for sending 5. Handled purchasing for executive office and vouchers all expenses - Purchased all office supplies and reference materials for executive office - Processed travel and expense vouchers for executive office travel and expenses 6. Provided support for executive office events and executive office appearances at events - Manned the executive office at the AUSA Annual Meeting, providing support to executive office and members of the council of trustees during the Annual Meeting - Drafted invitations and manage RSVPs (various events) - Provided support as-needed at events involving executive office (i.e., coordinate ground travel) 8. Assisted corporate secretary with president’s travel arrangements - Coordinated ground transportation, hotel, and restaurant reservations for president’s travel - Obtained directions and any local services needed 9. Drafted and occasionally edited correspondence and speeches coming out of the executive office - Drafted letters bearing the president’s name - Edited all letters from other departments and organizations sent out under the president’s name to maintain a consistent style - Transcribed recorded COT meeting audio - Designed AUSA Christmas card and coordinate with designer 10. Handled incoming calls for the executive office


Accelerated Development & Support (ADS) Corporation
• Administrative Assistant Internship

  • Sep 2014 - Oct 2014


L-3 National Security Solutions

• United States
• IT Services and IT Consulting
• 500 - 600 Employee

• Internship

  • May 2012 - Jan 2014

  Reston, VA In this internship I primarily assisted the recruiting department of Human Resources. I became well versed in many industry programs and assisted in the hiring process of the new employees. I also worked on the Internal Staffing Program, Employee Bonuses, and numerous other vital special programs that were a part of the Human Resource Department with limited to no supervision. I built excellent communication and verbal skills to correspond with employees and management about vital needs of… Show more In this internship I primarily assisted the recruiting department of Human Resources. I became well versed in many industry programs and assisted in the hiring process of the new employees. I also worked on the Internal Staffing Program, Employee Bonuses, and numerous other vital special programs that were a part of the Human Resource Department with limited to no supervision. I built excellent communication and verbal skills to correspond with employees and management about vital needs of the company. I was able to balance multiple jobs as well. Show less