Experience

Career Partners International, Twin Cities | Vantage Executive Services

• United States
• Human Resources Services
• 1 - 100 Employee

• Operations Manager

  • Aug 2016 - Present

  I am responsible for managing and improving systems to ensure efficiencies. As well as the main point of contact for payroll, AP & AR, vendor & client relationships, employee benefits, compliance, technology, etc., while ensuring that the day-to-day operations run smoothly to meet internal and external shareholders' needs. • Responsible for Finance/Accounting, such as AP/AR, budgeting, reporting, and QuickBooks. • Accountable for processing bi-weekly payroll, commission tracking, unemployment, and worker’s compensation. • Facilitate hiring activities within the company, including advertising position openings, initial candidate vetting, and acting as a liaison with temporary job service agencies. • Oversee Technology – troubleshooting (desktops, laptops, mobile devices, servers, wireless networks), main contact with IT support. Research and make recommendations on new devices and technologies. • Coordinate all operational aspects of ongoing projects from creation to implementation to delivery. • Facilitate vendor management, employee benefit programs, and contract negotiation, including IT, Payroll, 401K, Health Insurance, Supplemental Insurance, Business Insurance, Bank, and Office Equipment and Supplies. Review and negotiate contracts. • Handle private pay sales and client sales, including but not limited to requests for proposals. • Maintain and build client relationships with corporate HR business partners. • Ensures compliance with required labor law postings and personnel policies and procedures. • Collects and maintains personnel file documentation. • Manage the in and out process of partner referrals while building relationships with CPI Partners. • Processes and track engagement, ensure status reports are current and completed and services are being delivered to support business goals and objectives. Show less



Career Partners International, Twin Cities | Vantage Executive Services

• United States
• Human Resources Services
• 1 - 100 Employee

• Client and Administrative Coordinator | Client Relationships

  • Oct 2012 - May 2014

  Career Transition Services | Executive Leadership Development CPI Twin Cities is a firm of executive coaches, leadership development facilitators, and career consultants with deep expertise in creating and facilitating powerful learning experiences that lead to sustainable results. •Daily administrative support to CEO, VP of Talent Management, VP of Client Relationships and other executive staff by assisting with resume prep, assessment administration, and scheduling •Manage the client experience by greeting and assisting candidates, scheduling, providing prompt resolution to candidate inquiries and candidate outreach •Handle daily accounts payable processes, including inputting vendor invoices and overhead expenses •Responsible for daily accounts receivable processes, including running weekly financial reports, inputting customer invoices and processing payment •Candidate status reporting including maintaining client database, and tracking referrals •Understand when to escalate and deescalate issues that arise, able to make decisions within scope of authority without asking for guidance Show less



Pines Bach LLP

• United States
• Law Practice
• 1 - 100 Employee

• Legal Administrative Assistant

  • 2011 - 2012

  Cullen Weston Pines & Bach LLP (CWPB) is a full service Madison law firm with a robust legal practice. Our clients include individuals, families, businesses, regulatory agencies, unions and government entities seeking a wide range of legal services and counsel. •Provided administrative support for three employment and litigation law attorneys •Composed routine correspondence; dictation and transcription •Scheduled assigned attorneys calendar of activities, including making commitments for meetings, conferences, or other engagements •Calendared administrative hearings; prepared notices of hearings and advised interested parties •Composed and revised legal documents for attorneys, including letters, depositions, and court filings •Prepared and processed legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions and pretrial agreements •Assisted attorneys in collecting information such as employment, medical and other records •Prepared financial reports such as request for payment, expense and mileage •Filed and archived all documents in compliance with state and federal documentation laws •Facilitated diplomacy and discretion in giving out information, and in referring and directing callers or visitors Show less



Rem Wisconsin

• United States
• 1 - 100 Employee

• Administrative Assistant | Executive Level Support, Ad Hoc Query Reporting

  • 2004 - 2011

  The mission of REM Wisconsin is to offer adults, children, young people and their families innovative, quality services and supports that lead to growth and independence, regardless of the physical, intellectual or behavioral challenges they face. REM Wisconsin’s philosophy emphasizes partnerships – with those we serve, their families, our employees, payors and the communities in which we work – in an effort to help people shape the direction of their own lives in community-based settings •Provided administrative support to the Executive Director, State HR Director, State Director of Development, State Quality Assurance Director, State Director of Nursing, State Accounting Manager, and other Director level staff •Orchestrated a variety of state leadership events including site locations, room reservations, meal selections, budget tracking, and production of meeting materials •Conducted monthly Medicaid billing using PES Software generating revenue for the company •Prepared multiple ad hoc query reporting for various departments •Upheld office supplies by placing and expediting orders •Maintained Employee Database/Oracle •Purchasing Card Administrator for select employees in Wisconsin offices •Tracked PTO for all salaried employees in Wisconsin offices •Fleet Administrator for Wisconsin involving a fleet of over 70 vehicles •Workers Compensation back up •Unemployment back up Show less