Executive Assistant

• Jan 2022 - Present

Executive Assistant to Chief Privacy Officer

• Feb 2021 - Dec 2021

Executive Assistant to Chief Privacy Officer (Job-share) Executive Assistant to Chief Privacy Officer (Job-share)

Executive Assistant to Chief Privacy Officer

• Jan 2018 - Feb 2021

Executive Assistant to Chief Privacy Officer (Job-share) Executive Assistant to Chief Privacy Officer (Job-share)

Senior Executive Assistant

• Apr 2017 - Dec 2017

Senior Executive Assistant (Job-share) Provide full support to 2 Managing Partners within the UK&I Leadership Team – Head of Advisory Services and Head of Innovation. ● Extensive diary and meeting management, using own initiative to make decisions and resolve conflicts, exercising judgement on priorities. ● Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively. ● Organise large event/conferences, liaising with external firms and internal departments. ● Collate and process expenses and invoices ensuring compliance with policy and approval process. ● Maintain client contact and relationship databases. ● Meet and greet visitors. ● Provide cover for other Executive Assistants during absences. ● Develop and maintain internal and external networks, building knowledge of key issues in order to effectively identify and communicate priorities. ● Arrangement of international and domestic travel, cars, hotels, visas and compiling full meeting agendas. ● Deal with highly sensitive and confidential information with the utmost discretion. ● Work successfully with job share ensuring smooth cover across all days. Show less

Career Break

• Nov 2016 - Apr 2017

Legal Assistant

• Apr 2015 - Nov 2016

Provided support for the Head of EMEA Litigation and team Paralegal with management of the litigation reporting process. Involved liaising closely with the litigation team and other regional legal team members, EMEA country lawyers, and other support and control functions. •Effectively scheduled meetings across multiple regions and time zones, prioritising those that were time sensitive which resulted in productive use of manager’s time. •Collated and prepared all related reports effectively time managing and prioritising within agreed deadlines so that business objectives were met and reports were ready for management meetings. •Built and developed good relationships with external law firms in order to ensure that their invoices were processed accurately and in accordance with billing procedures.•Tracked litigation related legal expenses, ensuring complete accuracy and attention to detail so that data was correct for senior management meetings. •Consistently produced work that was accurate whilst working under pressure. Show less

Executive Assistant

• Jul 2007 - Apr 2015

Provided full support to the Head of EMEA Countries Counsel, Managing Director (“MD”) and the Head of IP and O&T Law Group (MD), plus a team of 5 lawyers. The duties were complex and often highly confidential in nature requiring a great deal of discretion. Regular contact/communication with senior management and industry officials, and liaison with lawyers across EMEA on a daily basis. • Consistently managed complex diaries for 2 MDs and 5 lawyers to prioritise meetings globally, working across international time zones; prepared and coordinated agendas to enable productive use of their time, and ensured managers had correct paperwork for all meetings and conferences. • Arranged extensive complex global travel arrangements which included visa documentation, itineraries and transport to maximise time and cost effectiveness. • Managed office administration including staff holidays, sickness records and training records, ensuring that all records were accurate, up to date and complied with internal policies. • Processed approvals on behalf of managers for travel, IT requests, holidays etc. alleviating admin tasks from the MDs enabling them to free up critical time.• Processed expenses accurately and in a timely manner ensuring that all agreed service level agreements were met.• Took a lead role in effectively organising a number of overseas off-sites. Liaising with other support teams in the countries, preparing agendas, collating and distributing information and paperwork to all attendees and coordinating their travel plans. Received excellent feedback from managers and attendees. • Developed and maintained excellent relationships with senior directors, clients, business leaders, and their support teams in order to ensure positive working interactions at all times and the achievement of goals.• Implemented and successfully worked as a job share from 2013 – 2015. Show less

Senior Assistant

• Mar 2005 - Jul 2007

I worked for one Director, one SVP and a team of 6 in the Registrations and Regulatory Governance team. I also regularly covered for the Executive Assistant, supporting an MD and 3 Directors. •Diary management: organising conference calls, external, one-to-one and group meetings•Coordinate business trips: booking flights and hotels, visa applications, arranging travel itineraries and transport•Responsible for maintaining absence information •Process expense reports in a timely and accurate manner•Regular contact with senior management globally•Provide support to visiting seniors•Maintain department contact lists•Responsible for maintaining the department Contingency information (e.g. Call Trees) Show less

Administrator

• Jan 2004 - Mar 2005

I was responsible for collating, entering and distributing client voting instructions for upcoming Annual and General Meetings. •Ensure timely and accurate collating, logging and processing of client instructions. •Log notifications sent, obtain confirmation of receipt and provide additional research as and when required. •Maintain and produce accurate client dispatch records and produce monthly and quarterly statistics. •Ensure that internal and external queries were responded to in a satisfactory and timely manner. •Maintain and produce departmental procedures and contact lists. •Liaise with clients on a daily basis, including Fund Managers and Registrars. •I received an award in March 2004 for excellent client service. Show less

Administrator

• Sep 2000 - Jan 2004

I was responsible for providing accurate notifications of shareholdings to clients, adhering to the rules and regulations under Section 212 of the Companies Act 1985, SAR5 and Rule 8.1/8.3 of Take-Overs and Mergers. •Ability to work to strict deadlines in accordance with statutory requirements. •Maintain a high standard of client service through a swift and accurate response to queries, including liaison with Fund Managers and Registrars. •Ensure all databases were kept up to date, including current procedures •Responsible for organising team meetings and minute taking. •Prepare and draft correspondence to clients. Show less