Executive Assistant Office Manager

• Feb 2022 - Present

Operations Assistant

• Dec 2020 - Feb 2022

Sr. Administrative Assistant –Executive/Chief Financial Officer

• Sep 2019 - Aug 2020

• Bank reconciliations for commercial and residential properties • Monitor and record executive use of company card for accounting and auditing purposes • Run weekly, monthly and quarterly revenue reports for all company executives • Depositing checks and completing the respected journal entries for each deposit • Organize and maintain day-to-day schedules for calendars • Booking any travel arrangements for professional and personal use of the executive • Handling confidential documents with company and employee information Show less

Senior Administrative Assistant

• Jun 2016 - Sep 2019

Senior Administrative Assistant

• Jun 2016 - Sep 2019

•Work with the Director of Accounting to ensure her direct reports as well as company protocol were meeting goals and up to company standards•Organize and maintain day-to-day schedules for two ever-changing calendars •Accurately handle confidential documents with HR company and employee information•Coordinate business as well as personal travel•Maintain constant communication and liaise between the company Presidents, Vice Chairman of Finance and the Executive of Accounting to monitor audits, financial overview and taxation•Maintain a rapport of integrity and business professionalism when interacting with other C-Suite executives with regards to meetings and business dealings•Monitor and record executives use of company card for accounting and auditing purposes•Review and record Human Resource hiring requisitions, offer letters and other documents for new hires•Run weekly, monthly and quarterly revenue reports for company Presidents as well as Chairman •Process and assemble payments processed checks to all vendors•Performing general administrative duties of the department, including ordering and restocking office supplies•Performing OFAC reviews, completely analyzing, and approving new vendors before being added to the CoreIntegrator system to ensure security against insuring vendors that are involved in disreputableactivities•Preparing excel logs for the acknowledgement of receipt of checks returned to requestors •Managing and organizing supporting documentation for all payments for future audits of the department•Replying to inquiries from department heads and outside vendors related to payments of invoices•Handle all ad hoc projects as they come Show less

Network Operations Analyst - Administrative Assistant

• Mar 2016 - May 2016

•Provides administrative support to 3 senior-level executives in Network Operations department as well as their teams •Handle incoming calls, respond to inquiries, clarify company policies and procedures •Maintain frequently changing calendars through Outlook and coordinate all aspects of executive level meetings, receptions and conference calls •Prepares and reviews materials and correspondence for meetings most of which is confidential in nature •Assist with creation/modification of presentations, spreadsheets, PowerPoint and other various documents •Coordinate frequent travel arrangements – both international and domestic •Prepare, reconcile, and track expense reports through company system •Organize and secure highly confidential company and employee information •Work closely with Human Resources for the on-boarding and off-boarding of consultants at the beginning and end of their contract •Liaise with technology team to follow up on outstanding requests and ensure completeness in a timely manner •Serve as back up support for other managers or administrative staff when required •Attend all meetings as assigned for the purpose of logistics and outcome •Manage and assist in ad hoc administrative projects for the Information Technology group •Created & streamlined new hire packages to ensure new employees are up to speed Show less

Sales Specialist

• Sep 2014 - Feb 2016

• Educated customers, as well as other new employees on the aspects of our technological products • Ensured a welcoming experience for all customers • Assisted customers in the setup of their new purchases and answered all questions regarding them • Performed all monetary transactions for purchases, returns, exchanges, and recycling • Educated customers, as well as other new employees on the aspects of our technological products • Ensured a welcoming experience for all customers • Assisted customers in the setup of their new purchases and answered all questions regarding them • Performed all monetary transactions for purchases, returns, exchanges, and recycling

Circulation Desk Clerk

• Mar 2014 - May 2015

Axinn Library • Checked library books in and out of the library to students and faculty • Made on-foot deliveries of books to faculty and staff members • Conducted floor checks throughout the library for security and statistical purposes Axinn Library • Checked library books in and out of the library to students and faculty • Made on-foot deliveries of books to faculty and staff members • Conducted floor checks throughout the library for security and statistical purposes

Intern

• May 2014 - Aug 2014

• Utilized advanced skills in Microsoft Excel and Access for data entry purposes • Filed and organized historical documents about the company • Filed and organized files in preparation for auditors • Directed other interns on completing tasks within projects • Utilized advanced skills in Microsoft Excel and Access for data entry purposes • Filed and organized historical documents about the company • Filed and organized files in preparation for auditors • Directed other interns on completing tasks within projects

Collateral Analyst Intern

• Jul 2010 - Aug 2010

• Informed manager on current events to keep them up-to-date on any new law and/or policy • Reviewed and corrected errors in Excel spreadsheets created by colleagues • Analyzed collateral data on Excel spreadsheets • Learned exclusive information about the Financial Crisis of 2008 and the occurrences in the firm • Informed manager on current events to keep them up-to-date on any new law and/or policy • Reviewed and corrected errors in Excel spreadsheets created by colleagues • Analyzed collateral data on Excel spreadsheets • Learned exclusive information about the Financial Crisis of 2008 and the occurrences in the firm

Secretary

• Aug 2009 - Aug 2009

• Collected/tracked cash and checks over $1,000 for student tuition • Managed office deliveries, handled packages, and distributed mail • Opened and closed the office and building • Answered phones, took appropriate messages and provided school related information to callers • Filed important office and financial documents for the school and church • Collected/tracked cash and checks over $1,000 for student tuition • Managed office deliveries, handled packages, and distributed mail • Opened and closed the office and building • Answered phones, took appropriate messages and provided school related information to callers • Filed important office and financial documents for the school and church