Experience

Zenith Aviation Limited

• United Kingdom
• Aviation and Aerospace Component Manufacturing
• 1 - 100 Employee

• Personal Assistant

  • Jan 2017 - Present

  • Encourages high office standards and a professional working environment at all times • Work directly with Senior Management to initiate new projects and assist in various processes • Work alongside the HR team with on/off-boarding, contract preparation, recruitment coordination, payroll, scheduling reviews and all accompanying admin and project support • Management of airside security background checks ensuring all new starters have the relevant clearance • Compiling and handling highly confidential information • Organising meetings and conference calls, ensuring that the relevant materials have been provided • Liaising with internal and external stakeholders, including Board Members • Key department liaison for all IT and facilities issues • Coordinating and supporting companywide communications and best practice • Maintaining Health and Safety standards and policies across the company • Administration of employee benefit schemes • Management and maintenance of Company website • Database management of employee information on the CRM • Preparation of presentation materials as required • Coordination of company events • Management of reception team • Vehicle fleet management Show less



Markerstudy Insurance

• United Kingdom
• Insurance
• 700 & Above Employee

• Personal Assistant & Operations Co-Ordinator

  • Oct 2013 - Jan 2017

  • Providing full Executive and personal assistance to Director of HR & Talent Development • Full inbox and diary management, ensuring all commitments reflect priorities and that planning time is scheduled appropriately • Screening phone calls, enquiries and requests, and handling them when appropriate • Meeting and greeting visitors at all levels of seniority • Arranging all travel and accommodation, creating extensive travel itineraries • Ensuring Director is fully briefed for all meetings and that all papers are prepped • Document production including presentations, marketing articles and papers • Co-ordinating department team meetings including agenda, papers and Minutes/actions • Complex Minute taking for HR meetings • Management of department budget, ensuring funds are allocated appropriately and spent to deliver profit • Collating quarterly profit and loss figures for Finance department • Trusted advisor on operational matters, providing challenge where appropriate • Processing the department’s expenses and credit card statements • Project Manager for entering Sunday Times Best Companies to work for • Management of Talent Recognition Programme, ensuring rewards for all staff are processed accurately and in a timely manner • Personal errands and administration including booking appointments, purchasing gifts and arranging travel Show less



Mercedes-Benz Retail Group

• Motor Vehicle Manufacturing
• 200 - 300 Employee

• Personal Assistant

  • Aug 2008 - Oct 2013

  •Providing full Personal Assistant duties to General Manager and Management team •Full event management of diverse corporate events •Collating information accurately for the management team ensuring that relevant parties are aware of deadlines and adhering to them •General administration; sorting incoming mail, managing diaries, co-ordinating meetings, making travel arrangements, and preparing presentations •HR duties involving arranging all paperwork for new joiners, leavers, disciplinary meetings, keeping accurate attendance records and ensuring all return to work policies are completed •Organising, preparing and distributing minutes from monthly meetings, team briefings, HR meetings etc •Screening all telephone calls on behalf of the General Manager either handling on their behalf or passing them to the relevant department •Complying and managing the company health and safety requirements and highlighting areas of concern •Organising and preparing of quarterly East London team meetings, including presentation material, attendee lists and minute duties •Arranging and allocating stationery •Creating and distributing management rotas •Reception duties •Organisation of London to Brighton bike ride charity team event including booking travel arrangements, fund raising, press correspondence, BBQ on the beach for family and bike riders Show less



EY

• United Kingdom
• IT Services and IT Consulting
• 700 & Above Employee

• Executive Assistant

  • Mar 2008 - Aug 2008

  •Secretarial support to a portfolio of 1 Director and 6 Senior Managers •Organisation of client breakfast meeting for 60 top clients including all communication, preparation of presentation material, meet and greet assistance and thank you correspondence •Acted as a shadow Personal Assistant, involving extensive diary management for 2 Partners •Secretarial support to a portfolio of 1 Director and 6 Senior Managers •Organisation of client breakfast meeting for 60 top clients including all communication, preparation of presentation material, meet and greet assistance and thank you correspondence •Acted as a shadow Personal Assistant, involving extensive diary management for 2 Partners



PwC

• Professional Services
• 700 & Above Employee

• Personal Assistant

  • Nov 2005 - Mar 2008

  •Secretarial support to 1 Director, 8 Senior Managers and 3 Managers •Extensive diary management for 1 Director and 8 Senior Managers using Lotus Notes •Making global travel arrangements including itinerary and obtaining currency, organising flights, hotel accommodation etc. for the portfolio •Typing of correspondence conforming with the firm’s set layouts and standards •Processing timesheets and expenses for Director and Senior Managers •Organisation and co-ordination of client and internal meetings for fee earning staff and booking of appropriate rooms and other facilities •Dealing with in-coming telephone calls, passing messages in an efficient and timely manner •Liaising with other departments to ensure deadlines are met e.g. print room •Organising stationery requirements •Being a “Buddy” to new secretaries, introducing them to the team, explaining company policies and procedures and being their point of contact for any questions Duties outside role: •Social Group Secretary; arranging monthly social events for a group of over 50, keeping a record of the social group bank statements, and all monetary issues. •Design Team Member; organisation of the annual secretarial away day involving venue hire, accommodation booking and arrangement of participant packs •First Aider •Fire Warden Show less