Executive & Personal Assistant to Co-Founders | Multi-level Support

• Dec 2021 - Present

- Analyze incoming and outgoing memoranda, submissions and reports and prepare and co-ordinate the preparation and submission of summary briefs and reports - Prepare agendas and make arrangements - Conduct research, compile data, and prepare papers for consideration - Meet with individuals, special interest groups and others on behalf of owners to discuss issues and assess and recommend various courses of action - Liaise with departmental executives and with other organizations and associations on behalf of owners - Manage calendar and assist the owners on a day-to-day basis - Handle task and project management and ensure timely delivery - Organize events and meetings; support all departments - Systematize Marketing Content Calendar for SOPH and PAUS; and control traffic management - Handle full management and coordination of monthly markets - Maintain the company website for Food & Beverage, Events, Invoice & Finances, and Community categories Show less

Executive Assistant | Procurement Support & Item Master

• Dec 2020 - Dec 2021

Purchase & Stores Duties:- Report directly to the Head of Procurement- Support supplier on-boarding, sourcing, RFI creation, RFP’s and RFQ’s using SAP ARIBA system- Process and initiate requests via e-CAPEX- Handle item master using Visacc and Medsoft- Purchase orders creation using AX- Review, compare products, prices, and services to be purchased- Research, identify, and establish business relationship with potential local and international vendors for materials or supplies product availability for high-value consumables- Negotiate with vendors on specific requirements- Follow-up internal requisitions and purchase orders from multiple departments- Maintain positive supplier relations- Keep and update list of vendors and their qualificationsExecutive Assistant Duties:- Managing the office and calendar of the Head of Procurement & Supply Chain- Take minutes of the meeting- Report and update on expiry compensation, campaigns and promotions compensation, and additional benefits in accordance with Procurement Team and Stores- Assist in maintaining accurate record of important and confidential data Show less

Executive Assistant to Chief Operating Officer | Item Master

• Feb 2020 - Dec 2020

- Assist the Chief Operating Officer on his day-to-day activities- Act as the main point of contact between the executives and operations team- Coordinate pending tasks and ensure the completion within the given timeframe- Maintain diary, arrange meetings and appointments, and provide reminders- Make travel arrangements- Attend meetings and take minutes- Generate reports regarding operational efficiency and sales- Uphold strict standards and keep confidential information- Handle the item master for the Optics department while providing sales reports to the management team on a weekly/monthly basis- Create purchase orders for suppliers Show less

Senior Operations Associate | Item Master

• Jul 2019 - Feb 2020

- Manage the item master for both Aster and Grand Optics- Maintain and analyze sales performance reports- Generate and export data as required by the management team- Handle and direct all requests, inquiries, and orders to the concerned suppliers

Sales Promoter - Optics Division

• May 2018 - Jun 2019

- Promote and sell eyewear collection and prescription lenses- Receive and store stocks as per the shop's requirement- Manage inventory and stock taking- Maintain daily and monthly reports for the management team

Store Manager Trainee

• Aug 2017 - Feb 2018

- Achieve sales target and maintain high-class customer service - Manage a team of A-players - Execute sales and marketing strategies - Achieve sales target and maintain high-class customer service - Manage a team of A-players - Execute sales and marketing strategies

Customer Service Representative

• Aug 2016 - Feb 2017

- Assist clients with their inquiries and complaints and offer a solution based on the organization's standards - Meet or exceed metrics while providing excellent customer service - Handle inbound calls from the U.S. - Process billing and refund - Maintain confidentiality of the customers' information - Assist clients with their inquiries and complaints and offer a solution based on the organization's standards - Meet or exceed metrics while providing excellent customer service - Handle inbound calls from the U.S. - Process billing and refund - Maintain confidentiality of the customers' information

Property Investment Consultant

• Apr 2016 - May 2016