Experience

FA Engineering

• United States
• Engineering Services
• 1 - 100 Employee

• Office Manager

  • Apr 2018 - Present

  Working at FA Engineering has lead to so many new professional experiences. I find that working here allows me to spend time with my family when needed, and pushes me toward new and exciting achievements.

• Administrative Assistant & HR Specialist

  • Mar 2016 - Mar 2018



Superior Court of Washington for Cowlitz County

• United States
• Administration of Justice
• 1 - 100 Employee

• Deputy Clerk

  • Dec 2013 - Feb 2016



Idaho State University

• Pocatello, Idaho Area

• Administrative Assistant 2

  • Feb 2013 - Oct 2013

  Administrative Support Duties: -Liaison between the Director and others; -Schedule appointments for the Director; manage, coordinate and monitor the Director's schedule/calendar; provide detailed information on the schedule/calendar; prepare the Director's detailed itinerary for the following day; -Arrange conference calls with internal and external constituents for the Director: assisting with conference arrangements -Develop, proofread and disseminate correspondence -Make travel arrangements for the Director & process travel reimbursements; -Attend meetings assigned by the Director; compile minutes and disseminate Departmental Duties : -Assist Director with preparing, managing and monitoring departmental budgets; -Reconcile departmental P-Card transactions; -Department Requisition Master; -Process student criminal background checks; communicate results to appropriate manager; -Review and approve payroll time cards -Gather, compile, develop and process all new hire paperwork -Maintain, compile and submit tenure promotion package, faculty and staff performance evaluations and end of semester reports to the Division of Health Sciences; -Create, maintain, compile and submit reports containing statistical data for AACN, Board of Nursing and other entities vital to program success; -Monitor and maintain various School of Nursing documents as assigned by the Director; Show less



Sundance Consulting, Inc

• Office Administrator

  • Nov 2011 - Oct 2012

  Established ability to coordinate and perform a robust range of staff and operational support activities Personable and persuasive in communicating with individuals of varying cultural and economic backgrounds Self-motivated and confident in making independent decisions Successful in learning and comprehending new systems and methods quickly Community participant through various organizations and event coordination; Policy Development Designing procedures and systems for daily data, progression tracking, invoicing and billing Assisting in development of standard operating procedures Document Processing Tracking number of documents and pages scanned, processed, coded and delivered Preparing PowerPoint presentations, reports, forms, and tabular materials, providing proper spacing, heading and arrangement for ease of understanding and information processing Designing, implementing and maintaining filing system for the Sundance office maintaining electronic and physical record files for over three million documents Developing in depth tracking, billing, summary sheet for QA/QC of document preparation and scanning Preparing physical deliverable documents and boxes for the National Archives, Los Angeles and Phoenix U.S. Army Corps of Engineers offices Other Duties Making travel accommodation reservations for numerous employees including lodging, rental cars, airfare, and per diem calculations while complying with government regulations Assisting President, Operations Manager, and Project manager as requested Expense report completion for all expenses by president or other employees as requested Ordering/maintaining office supplies Updating and tracking monthly conferences for the Native American Lands Environmental Mitigation Program Preparing applications/contracts and coordinating logistics for conferences; arranging shipment of materials, equipment, and booth exhibits Planning various public meetings for sites in Arizona and New Mexico Show less



Idaho State University

• Higher Education
• 700 & Above Employee

• Management Assistant

  • Jun 2010 - Nov 2011

  Policy Development Designing procedures and enforcing implementation of new policies and procedures for the Division of Health Sciences (DHS) Coordinating and creating Google docs, survey monkey and other online forums for faculty and staff to view, comment and vote on policies Editing policies based on employee input Document Processing Completing and tracking personnel and financial paperwork for the DHS Receiving, tracking, proofing and routing over 700 documents monthly Maintaining all electronic and physical records Sending out letters every semester for incoming students, dean’s list recipients and various other occasions Event Organizing Making arrangements for food, space, broadcast capabilities, invitations, agendas for several events including: meetings, fund raisers, open forums, general assemblies, award receptions Making all arrangements for travel for associate vice president and various deans, including obtaining reimbursements Management Maintaining multiple calendars for deans and directors Scheduling, recording, broadcasting, taking minutes for meetings weekly Approving time cards for over 30 employees Evaluating, assigning tasks to, hiring student employees Show less



Idaho State University

• Higher Education
• 700 & Above Employee

• Financial Technician and Administrative Assistant

  • Jan 2008 - Jan 2010

  Maintained monthly budgets, reconciliation and reports for 27 accounts Verified, issued, track contracts for adjunct instructor Approved payroll claims Contacted, established relationships and obtained agreements for affiliate clinical sites. Created a data base to track all affiliate site agreements and affiliate faculty nominations Provided policy and budgetary information to eighteen programs and departments Purchased office supplies, lab supplies and research equipment Took minutes for faculty meetings Assisted in collation, organization and creation of accreditation reports for the School of Nursing 2011 site visit Served as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems Show less



SeaBear Smokehouse/Vital Choice

• Customer Service Account Specialist

  • Jan 2004 - Jan 2006

  Received, processed, tracked and filled orders via phone, web, mail Resolved wide ranges of customer service problems; applying diplomacy and assertiveness to addressing delivery delays, scheduling errors, refunds when necessary, and overcoming cultural and communication barriers. Troubleshot various computer programs Answered questions from customers and employees Aided in planning company events Received, processed, tracked and filled orders via phone, web, mail Resolved wide ranges of customer service problems; applying diplomacy and assertiveness to addressing delivery delays, scheduling errors, refunds when necessary, and overcoming cultural and communication barriers. Troubleshot various computer programs Answered questions from customers and employees Aided in planning company events



Whidbey Community Physicians

• Medical Office Receptionist

  • Jan 2004 - Jan 2005

  Scheduled appointments Verified demographic information Adhered to HIPPA Guidelines Maintained calm atmosphere for patients and co-workers during times of high stress Balanced incoming funding daily Scheduled appointments Verified demographic information Adhered to HIPPA Guidelines Maintained calm atmosphere for patients and co-workers during times of high stress Balanced incoming funding daily