Experience

University of Illinois Chicago

• United States
• Higher Education
• 700 & Above Employee

• Executive Assistan to the Dean, Manager of Special Projects, College of Liberal Arts & Sciences

  • Jul 2020 - Present

  • Responsible for high-level administrative support to the Dean of the largest College at UIC with over 10,000 students and several hundred faculty and staff. Responsible for oversight of operations and staff within the Office of the Dean.• Using discretion, initiative, and independent judgment, mange office activities; schedule and prioritize work and available resources; respond to requests and inquiries; perform and manage projects related to the Dean's Office and the College's twenty-six departments. • Acts as liaison between the Dean and College’s departments, University administration and offices, coordinating projects delegated to six Associate Deans and other Dean's office staff.• Manage workflow and coordinate activities of Dean and Dean's office leadership team.• Define problems, take initiative, conduct independent research, formulate solutions, and make recommendations to the Dean. Receive and manage confidential and sensitive information and requests related to the College.• Compile data and research information on issues related to all aspects of the College and Dean's activities.• Use discretion and independent judgment in management of the Dean’s calendar, including scheduling and coordinating meetings, appointments, and travel. • Prepare detailed briefing materials, presentations, and written remarks for the Dean in preparation for meetings, events, and speaking engagements; provide relevant facts, data, background information for meetings, reports, inquires, agendas, and presentations.• Draft and edit memoranda, College-wide announcements, agreements, policies, meeting agendas and other correspondence involving sensitive and confidential content.• Oversee and conduct special projects related to all College activities.• Liaison with other administrative units of the university regarding the affairs of the Dean’s Office.

• Executive Assistant to the Department Head, Special Projects, Dean's Office, College of Nursing

  • May 2013 - Jul 2020

  • Provides high-level administrative support and management to the department; responsible for oversight of operations and staff, ensuring timely flow of information to and from the Department Head.• Advises and provides executive support to the Department Head, including management of schedule; creation of communications, administrative reports, and correspondences; development and review of departmental and University policies and operational procedures. Maintains and updates departmental web page; organizes and arranges meeting attendance for Department Head at all professional meetings; and researches, suggests, and facilitates faculty award nominations. • Acts as a representative for the department and the Department Head, including sitting on various committees and serving as a liaison providing authoritative information, assistance, and advice to various constituencies.• Oversees the planning and implementation of special events.• Supervises staff, student workers, and extra help; evaluates staffing needs and ensures that the personnel needs of a department are being met.• Facilitates the Promotion and Tenure process.• Coordinates all departmental committee meetings, facilitates committee business and creates agendas/materials.• Creates and reviews materials for faculty recruitment; organizes candidate visits and interviews. • Facilitates special projects for the Dean as needed including staff development, fundraising, external advisory board/special committee meeting coordination, event planning, etc.

• Executive Assistant to the Vice Provost for Faculty Affairs, Office of Faculty Affairs

  • May 2010 - May 2013

  • Responsible for overall coordination and management of the Vice Provost’s office activities including assurance of a smooth coordinated work flow within the Office of Faculty Affairs. • Assisted the Vice Provost on projects pertaining to faculty programming and development, coordinated communications, announcements and organization of meetings with other campus and university offices. • Responsible for administration, budget preparation, evaluation, and implementation of programs and projects in support of faculty and administrator development and recognition, including new faculty and administrators, underrepresented and emeritus faculty. Programs included new faculty orientation, new department head orientation, and the annual emeritus faculty reception.• Researched, analyzed and prepared written briefings on assigned topics; collected and prepared data in support of campus-level policy decisions as directed. Drafted and updated campus policies.• Reviewed and prepared written materials for and/or on behalf of the Vice Provost. Worked with and kept the Vice Provost informed of pertinent office and campus developments, implemented necessary changes. • Coordinated with the Office of the Provost on projects such as the Faculty Awards Celebration, Provost’s Leadership Retreat and with the Office of the Chancellor on projects such as the annual meeting with underrepresented minority faculty.• Created and maintained databases, produced reports in conjunction with the Office of Access and Equity and Office of Institutional Research. • Coordinated and staffed committees including the Provost’s Faculty Data and Reporting Accuracy Committee and the Chancellor’s National Academies Committee.• Coordinated the national search for the Vice Chancellor for Administrative Services for the Office of the Chancellor, including staffing the search committee, organization of campus and off campus interviews, creation of evaluation system as well as evaluation reports.

• Executive Assistant to the Dean, College of Nursing

  • Aug 2005 - May 2010

  • Managed all VIP relations/events for the Dean’s Office including Honorary Degree recipients, Dean’s Leadership Cabinet, donor and dignitary visits as well as all other special events. • Acted as college communications coordinator, worked with graphic designer on marketing, website development and updates, as well as press releases. Maintained college website, facilitated website update process, trained staff on web development software and worked with IT staff on creating and implanting policy.• Coordinated and managed all aspects of a professional event hosting 600 attendees including: budget, website content and updates, on-line registration development and maintenance, marketing, time line development, sponsorship solicitation, speaker contracts, volunteer coordination, vendor relations, VIP arrangements and all day of logistics. • Coordinated and managed faculty retreats, new faculty orientation, workshops, as well as external meetings. Coordinated the University Ethics Training process, coordinated and executed faculty elections for campus committees, Faculty Senate as well as the College standing committees. • Created reports as requested by Dean, upper campus administration and/or external agencies such as the IBHE. • Facilitated promotion and tenure process, staffed the Appointment, Promotion and Tenure Committee, facilitated internal and external faculty award processes, assisted with faculty recruitment and retention measures, and served on search committees. • Assisted Dean in special projects including Strategic Planning, Illinois Comprehensive Nursing Education Act, as well as the Illinois Bill of Health.

• Assistant to the Dean, College of Nursing

  • Jun 2003 - Aug 2005

  • Acted as main administrative support for Dean; handled all executive administrative functions of the Dean’s Office. Conducted research, compiled and created reports. Managed Dean’s calendar, schedule and coordinated all travel, events, and standing meetings. Acted as Dean’s liaison to upper campus offices as well as external units. • Facilitated and staff committee meetings including Dean’s Executive Committee, General Faculty Committee and the Administrative Council Committee. • Coordinated with External Affairs Officer on publications, marketing, website development, conferences and special events as well as Alumni relations. Coordinated with Development Officer on donor cultivation, contact, and follow-up.



University of Illinois Urbana-Champaign

• United States
• Higher Education
• 700 & Above Employee

• Assistant to the Head/Program Coordinator, Office of Academic Outreach

  • Jan 2001 - Jun 2003

  - Instituted distance courses, assisted in instructor requirement and program marketing, coordinated registration set up and special projects, coordinated program budgets, developed short off-campus credit and non-credit programs and workshops, acted as student and faculty support, and supervised support staff. - Acted as departmental liaison and campus representative at recruiting and informational events and committee meetings as well as internal University events. - Responsible for arranging all campus and off-campus meetings, workshops and small conferences as well as main administrative support for Head of Department.