Experience

ACM Shipping

• United Kingdom
• Maritime
• 1 - 100 Employee

• Office Manager

  • May 2012 - Present

  • Booking meeting rooms • Setting up meeting rooms • Keeping track of diary for Geneva apartment and handling of keys • Booking flights for Finance Director/ Director from Germany/ Others • Hotel Bookings • Buying lunches and setting up • All incoming and outgoing post • Arranging couriers international and London • Booking tables at restaurants • Typing up important documents such as end of year financial report • Arranging company events • Keeping up with all stationary supplies • Keeping up with all catering supplies • All furniture supplies • Signing off all invoices/ authorising • Approving/ Authorising and putting in diary all holiday requests • Authorising all new starters passports/ documents/ entry passes • Attending all building meetings • Arranging all maintenance plumbing/ electrical/ air conditioning • All arrangements for big social event involving designing invites/ name badges and Guest list • Responsible for cleaning contracts and looking into other solutions when necessary • Liasing with all contracted companies • Booking in guests with building control • Logging any complaints from staff • Visas for staff coming in and out of country • All filing • PA based tasks for CEO and Finance Director, personal as well as business • Answering all calls and transferring to correct department/ individual using switchboard • All filing • Entering Purchase Enquiries into the Vessel Database – regarding purchasing of Tankers/ Bulkers • Organising all Charity Events such as Genes for Jeans – including arranging treats to help raise money • Organising milk deliveries and collecting Show less



Selection Services Ltd.

• Allocator

  • Jan 2012 - Jan 2012

  • Allocating engineers in the correct areas to faults and problems in those areas, • Speaking to engineers to assess what they feel capable of doing in a day so that all problems that need to be fixed within a time zone are fixed in that time, • Speaking to customers who have logged calls or are logging calls to reassure them that the problem will be fixed as soon as possible, • Transferring calls to relevant members of staff who can help them with their query • Allocating engineers in the correct areas to faults and problems in those areas, • Speaking to engineers to assess what they feel capable of doing in a day so that all problems that need to be fixed within a time zone are fixed in that time, • Speaking to customers who have logged calls or are logging calls to reassure them that the problem will be fixed as soon as possible, • Transferring calls to relevant members of staff who can help them with their query



Redinet Limited

• United Kingdom
• IT Services and IT Consulting
• 1 - 100 Employee

• Administrator

  • Sep 2011 - Jan 2012

  • Answering the telephone and diverting calls to relevant personnel • Use of Sage to add orders and place on order/ delivered • Communicating with customers regarding outstanding orders which have a delay • Liaising with customers regarding upcoming renewals (for example Software subscriptions) • Keeping track of orders by contacting suppliers/ couriers • Booking on collections with couriers • Making orders with suppliers for customers as requested • Quoting customers as requested for items requested • Responsible for arranging company social events. Show less



Nexere Consulting

• United Kingdom
• Staffing and Recruiting
• 1 - 100 Employee

• Administrator

  • 2012 - 2012

  • Formatting CVs for consultants and resourcers, • Answering the telephone and putting clients and candidates through to correct person, • Scanning, Emailing and Forwarding Important documents, • Adding Clients and Candidates to Trysis, • Chasing Consultants for required documents, • Keeping record of Consultants and Resourcers daily activities, • Posting Job advertisements onto various websites including Jobsite, Arks own website, Monster and Reed • Keeping in contact with Reed regarding jobs • Applying for CRB checks for candidates and chasing for them • Collecting and sending required information for candidates in high confidentiality roles (e.g references etc) • Helping with charity events (Sports relief – answering the telephones) • Converting pdf documents into word • Typing up documents • Taking cheques to the bank • Covering other administrators duties when away on holiday • Getting desks and paperwork ready for new starters, • Simple PA roles such as booking meeting rooms, collecting lunches and running minor errands n Show less



BAM UK & Ireland

• United Kingdom
• Construction
• 700 & Above Employee

• Administrator

  • Aug 2010 - Jun 2011

  • All telephone operations (including switchboard transfers) • Typing Applications, Invoices and Purchase Order Processing • Keeping Personnel folders up to date (including ensuring all training is in date – such as CSCS) • Daily use of Excel (including complicated data entry based work), Outlook, Word, Photocopier, Fax system and Binding. • Setting up meeting room and greeting all visitors • Arranging travel and accommodation for Ritchies staff and visitors • Archiving old files and setting up new files (including implementing a variety of new filing systems) Show less