Katherine Matining
Tender& Proposal Coordinator at EGEC Qatar for Engineering Consultations W.L.L.- Claim this Profile
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English Full professional proficiency
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Filipino Native or bilingual proficiency
Topline Score
Bio
Credentials
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Communicating Successfully in Workplace Workshop
-Jul, 2014- Oct, 2024 -
Open Source Technology and Mobile SMS Encryption Seminar
-Oct, 2009- Oct, 2024 -
IT Trends and IT Jobs Tips
-Sep, 2009- Oct, 2024 -
Philippine Youth Congress in Information Technology UP
-Sep, 2009- Oct, 2024 -
SAP 101
-Sep, 2009- Oct, 2024 -
MS Encryption
-Sep, 2008- Oct, 2024
Experience
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EGEC Qatar for Engineering Consultations W.L.L.
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Qatar
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Construction
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1 - 100 Employee
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Tender& Proposal Coordinator
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Nov 2020 - Present
• Secretarial assistance to the department manager. • Provide support to Tenders & Proposal Manager in the preparation and compilation of various project documents such as tender and technical documents/reports and specification etc. • Multi-tasking skills and should be familiar with all things related to engineering documents like letters, writing reports, company brochures and similar documents. • Reading & Summarizing technical document, writing skills responsible for drafting routine correspondence and file memos as well as proofreading produced documents. • Marketing analysis & communication perform Internet research for a multitude of tasks such as finding directions, gathering client information, researching the competition and locating clients. • Perform a variety of computer based tasks such as: creating spreadsheets, preparing presentations, creating and typing documents, maintaining calendars and tracking deadlines, filing, taking minutes of meeting. • Prepare tender technical documents required in the submittal. • Responsible for document control: establish and maintain the project filing in accordance with the Quality Management System. • Create and maintain client network directory. • Handle project queries / communication in the absence of team members. • Interpersonal and communication skills are essential, face to face contact, able to communicate by email and telephone, scheduling meetings and calendaring deadlines, attending client external & internal meeting. • Provide the support and cooperation in regards to the Quality department requirements and Audits Show less
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Document Controller
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Jun 2020 - Jan 2023
• Manage all flows of documents either in electronic form or on paper support • Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving) • Maintain and manage electronic and hard copy documents as required. • Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. • Input document data into the standard registers ensuring that the information is accurate and up to date. • Implement and maintain document control processes and procedures. • Develop and maintain the Document Management System. • Process incoming and outgoing documentation. • Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally. Ensure control and coordination of projects documentation and data. • Ensure all drawings/documentation are correctly identified, distributed, and filed/stored. • General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality. • Assistance in the preparation collation and issue of reports and registers as may be required • Monitor technical documents review and approval in accordance with agreed schedule. • Monitoring of documentation progress in cooperation with the project planner. • Ensuring the use of standardised forms and templates. • Establish and maintain the Master Document Register in cooperation with the Project team • Collate, produce and submit QA Documentation for Clients. Other tasks / general: • Other relevant duties/tasks as directed by Project Manager, Contract Managers/Site Managers and Quantity Surveyors. Show less
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Marketing Coordinator
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Oct 2019 - May 2020
• Managing direct marketing campaign right from their initial planning to delivery. • Consult and manage with graphic designers on product specifications such as packaging design, colour, and social media activities in case needed. • Receive monitor and manage all client’s complaints. • Markets products by developing and implementing and advertising campaigns. • Managing social media account and ads (Facebook, Instagram, Application and Snapchat). • Prepares and collect marketing reports through Application System. • Preparing marketing and advertising strategies, plans, and objectives; planning and organizing promotion. • Expert in customer relation and services. Show less
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Business Development Associate
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Mar 2016 - Oct 2019
• Prepare and submit of pre-qualification & tender documents in coordination with the Business Development Officer and Estimating Section Head and other concerned departments.• Coordinates the requirements for meeting related to project pre-qualification, prospective business meeting, site inspections, tender reviews, etc. in coordination with the Business Development Manager and Estimating Section Heads.• Develops & maintains personal/working relationship with existing and potential clients, consultants, and business partners to ensure that their requirements are properly acted upon when needed.• SPACE portfolio database is in place (electronic and hard copy) and available at any time requested by the Prospective Project Committee (PPC)• Assists in the contract negotiation with customers in coordination with the Business Development Officer, Commercial and Legal division to achieve project award and eventual handover to operations department. Show less
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Technical Assistant
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Mar 2014 - Mar 2016
• Prepare tender submission box files including cover sheet, table of contents, separators, labels, etc. in accordance with submission requirements of client and chase responsible personnel to ensure on time submission of tenders.• Monitor current tender workloads by updating weekly workloads sheet indicating the tender dates, assigned personnel, status of submitted tenders and other information relative to tenders.• Follow up request initiated by the Deputy Head and Estimating to Procurement department in establishing cost of material and services to support bid/tender preparation.• Assist in providing technical coordination/support to the estimating team in the preparation and completion of tender documentation submission.• Maintain revolving cash fund for daily cash requirements of Estimating Department.• Monitor office supplies and ensure these are available particularly during tender submissions. These include supply of copying papers, photo copying ink, printer ink, company administrative forms, etc.• Manage filing system of the department particularly those documents and drawings which were already lost and declined.• Carry out administrative jobs or other office tasks directed by superiors. Show less
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Beta Electromechanical Corporation
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Philippines
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Construction
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1 - 100 Employee
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Purchasing Staff
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Oct 2011 - Mar 2014
• Analyse all capacity associate issues and resolve same for all special projects and review all vendor quotations with help of purchasing techniques and organize all procurement activities. • Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications. • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. • Respond to customer and supplier inquiries about order status, changes, or cancellations. • Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers. • Locate suppliers, using sources such as catalogues and the internet, and interview them to gather information about products to be ordered. • Prepare purchase orders and send copies to suppliers and to departments originating requests. • Prepare, maintain, and review purchasing files, reports and price lists. Show less
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Administrative Assistant
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May 2011 - Oct 2011
• Encode the personal information of the Overseas Filipino Workers (OFWs) • Check and validate the completeness of the documents of the OFWs • Validate the OEC of the OFWs • Provide any other assistance and guidance of the OFWs • Encode the personal information of the Overseas Filipino Workers (OFWs) • Check and validate the completeness of the documents of the OFWs • Validate the OEC of the OFWs • Provide any other assistance and guidance of the OFWs
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Education
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2007 - 2011
Marinduque State College
Bachelor's degree, Information Management
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