Experience

University of Health Sciences and Pharmacy in St. Louis

• United States
• Higher Education
• 100 - 200 Employee

• Administrative Assistant - Basic Science Dept.

  • Jun 2014 - Present

  Support the Basic Sciences Department (30 - 40 faculty and staff) in an efficient, positive, professional manner. Academic planning: Help Department Chair coordinate Fall/Spring/Summer course schedules, textbook orders, course syllabi, course evaluations. Communications: Maintain departmental intranet page, take notes during committee meetings, publish meeting minutes, create contact lists Event planning: Coordinate lunches, business meetings, faculty social events, campus-wide celebrations. Financial management: Track spending on 40-50 budget lines, generate purchase orders, maintain purchasing records. Personnel management: Create interview itineraries, generate offer letters, assist with onboarding new hires, maintain personnel files. Program Development: Serve as Document Coordinator for pilot program (CARE Team) designed to support struggling students – creating forms, processes, and resource guides. Supply management: Purchase office supplies, maintain storage areas, monitor budget, process invoices, identify low cost vendors. Supervision: Manage student workers. Design schedules and checklists to optimize productivity. Technical support and training: Provide resources and demonstrations to help colleagues understand campus procedures, computer systems, and equipment. Created step-by-step “How To” guides for campus Administrative Professionals webpage. Member of campus CERT (community emergency response) Team. CPR certified. Show less



St. Louis College of Pharmacy

• Dean's Office

• Executive Administrative Assistant (temporary)

  • Mar 2014 - Apr 2014

  Provided executive administrative support to the Dean of Arts & Sciences. Maintained calendars, initiated correspondence, prepared files, and coordinated events for the Dean. Confidentially maintained faculty files and records of tenure and promotion. Confidentially maintained student information such as Dean’s List, academic probation, leaves of absence, and sanctions from honor code panel hearings. Supervise work-study students. Provided executive administrative support to the Dean of Arts & Sciences. Maintained calendars, initiated correspondence, prepared files, and coordinated events for the Dean. Confidentially maintained faculty files and records of tenure and promotion. Confidentially maintained student information such as Dean’s List, academic probation, leaves of absence, and sanctions from honor code panel hearings. Supervise work-study students.



Mallinckrodt Pharmaceuticals

• Ireland
• Pharmaceutical Manufacturing
• 700 & Above Employee

• Administrative Coordinator IV

  • Jul 2012 - Nov 2013

  Administrative support for Plant Manager and up to 60 employees in pharmaceutical production facility & chemistry laboratory. Adapted Lean Manufacturing techniques, such as Kanban inventory systems and 6S checklists, to improve safety and efficiency in office areas. Coordinated team of up to 3 admins at times. Coordinated employee on-boarding & exiting activities. Administered Employee of the Month program. Organized annual charity events. ComplianceWire training system administrator for my department. Data entered and maintained 1,000+ training items. Maintained regulatory agency required training/qualification records. Collaborated with subject experts to create training materials. Expanded EH&S, production, employee orientation, GMP, and Quality training programs in my department. Assisted Plant Manager with corporate procedures to utilize up to $500,000 in capital funds annually. Assisted with procurement process for critical laboratory and operations equipment. Completed financial reviews and helped resolve discrepancies in office spending. Assisted with all aspects of document management (creation, editing, routing for approval, filing, coping, scanning, maintaining archives). Handled variety of personnel, regulatory, financial, manufacturing, safety, quality, and training documentation. Managed off-site records storage program.Newsletter editor. Played key role in disseminating information from management to staff. Created SOPs, procedures, standardized instructions. Show less

• Administrative Assistant

  • Nov 2001 - Jul 2012

  Administrative support for Plant Manager and up to 60 employees in pharmaceutical production facility & chemistry laboratory. Receptionist duties. Coordinated mail, deliveries, shipping invoices. Controlled office supply inventory. Organized services to ensure adequate office equipment, furniture, housekeeping & vending services. Prepared presentations. Coordinated meetings, webinars, celebrations, food & travel arrangements. Handled confidential communications. Updated vacation tracking spreadsheets, organizational charts, contact lists, and interview schedules. Maintained employee qualification and training files. Helped employees in my department access corporate policies & benefits information.Managed corporate credit card. Processed manager’s expense reports. Assisted Plant Manager with corporate procedures to utilize up to $500,000 in capital funds annually. Administered database (KRONOS) to ensure hours were properly allocated to billable projects. Assisted with procurement process for critical laboratory and operations equipment. Completed financial reviews and helped resolve discrepancies in office spending.Obtained CPR and first aid certification. Emergency evacuation floor monitor. Gathered records, arranged tours, and scribed during regulatory/ customer audits. Familiar with cGMP, OSHA, DEA, safety & quality guidelines for pharmaceutical API facilities. Assisted with all aspects of document management (creation, editing, routing for approval, filing, coping, scanning, maintaining archives). Handled variety of personnel, regulatory, financial, manufacturing, safety, quality, and training documentation. Managed off-site records storage program. Show less



Urban Behavioral HealthCare Institute

• Family Support Social Worker

  • 2000 - 2001

  Social Worker helping families involved with the City of St. Louis's Division of Family Services. Performed foster care, family reunification, and adoption case management services. Worked with government and community agencies to assess needs and arrange services for children and families in crisis. Served as court-appointed legal guardian for children in DFS custody. Gave testimony at court hearings. Maintained case files. Supervised visitation. Social Worker helping families involved with the City of St. Louis's Division of Family Services. Performed foster care, family reunification, and adoption case management services. Worked with government and community agencies to assess needs and arrange services for children and families in crisis. Served as court-appointed legal guardian for children in DFS custody. Gave testimony at court hearings. Maintained case files. Supervised visitation.