Experience

Airstreams Renewables, Inc.

• United States
• Renewable Energy Semiconductor Manufacturing
• 200 - 300 Employee

• Office Manager

  • Sep 2020 - Present



TD Food Group

• Honolulu, Hawaii, United States

• Administrative Assistant - Marketing & Development

  • Dec 2019 - Jun 2020



University of Massachusetts, Worcester - Graduate School of Nursing

• Worcester, Massachusetts

• Administrative Assistant II

  • Aug 2016 - Mar 2019

  Provide administrative support to the Associate Dean for Advanced Practice Programs and the Director of the DNP Program. Support DNP faculty with the day to day course operations, scheduling, technology and media support. Support the DNP Committee and Faculty Assembly Meetings by scheduling, recording meeting minutes, distributing the agendas, minutes and supporting documents. Create various surveys for faculty using Zoho and Survey Monkey and compile results. Prepare and email preceptor packets, thank you letters, verification of hours and evaluations. Front desk coverage, answer phone, screen calls, welcome students and visitors to the GSN. Process travel arrangements and submit travel reimbursements. Reconcile procard (Mastercard) account. Processed Continuing Education student registrations working with the Bursar and Registrar offices, requested email accounts for new students and sent welcome email to students with instructions. Complete edits and postings to the GSN website through EpiServer. Administrator of the GSN Facebook and Twitter accounts. Entering student and preceptor information in to SharePoint. Office supply ordering. Sort and distribute mail.



Southwestern Community College District

• United States
• Higher Education
• 500 - 600 Employee

• Secretary to the Office of the Superintendent/President

  • Jul 2014 - May 2016

  Perform a variety of skilled and specialized secretarial duties of confidential nature in support of the Superintendent/President's office. Greet and screen visitors and telephone calls; Establish and maintain a professional atmosphere for visitors and staff; Take and transcribe dictation, draft agenda's, summaries and meeting minutes in a timely manner; Schedule meetings for the Superintendent/President; Maintain files; Process incoming mail; Timestamp and record incoming documents for signature; Prepare requisitions for payment for various services and supplies; Order and maintain office supplies; Process catering requests; Make travel arrangements and process district travel forms.



City of Chesapeake

• Chesapeake, VA

• Office Coordinator

  • Jun 2012 - Mar 2014

  Office Coordinator for the Purchasing Department. Provide administrative support to the Procurement Administrator and Procurement Specialists; Supervise Office Assistant I and Office Specialist I; Monitor and update calendars; Type correspondence; Interview candidates for employment; Update personnel files and complete change forms for the Human Resources Department; Complete new hire and termination forms; Process timecards for Department; Update manuals and presentations; Post documents to City website; Maintain new requisition report daily; Maintain supply inventory and process requisitions and purchase orders; research and processes accounts payable and/or accounts receivable; Interact with vendors and contractors; Process deposits; Perform routine office tasks such as data entry, filing, faxing and photocopying; Assists with special projects as directed.



Virginia Wesleyan University

• United States
• Higher Education
• 200 - 300 Employee

• Executive Assistant to the VP for College Advancement

  • Jun 2011 - Jun 2012

  Provide administrative support to Vice President for College Advancement and Major Gift officers as needed; responsible for special events for Division of College Advancement; assist VP with correspondence and communications; arrange fundraising appointments for VP and President; work with Assistant to President to coordinate and oversee mass mailings to Trustees and Donors; assist VP with organization of Trustee committees; Events coordinator; Ordering of catering services; serves as liaison to special groups in lieu of Office of Church Relations and coordinates the annual Continuing Education Seminar and summer picnic; serves as emergency/fire safety volunteer; maintains mailing lists and list serve with the Methodist community; creates and maintains Scholarship Database, coordinates the mailing of letters to donors advising of scholarship recipients; organizes Scholarship Dinner with donors and recipients; coordinates administrative needs of the department, including but not limited to contact information for Advancement, Communications and President's office, monitoring and ordering of kitchen and office supplies, maintenance of kitchen duty roster, birthday lists and circulation of birthday cards; back-up for incoming mail sorting and distribution.



Husson University

• United States
• Higher Education
• 300 - 400 Employee

• Advancement Administrative Assistant

  • Sep 2009 - May 2011

  Providing administrative support to the Office of Advancement staff – including the VP of Institutional Advancement, Director of Alumni Affairs & Director of Advancement Services. Participate in the planning and coordination of Alumni events, including reunions, homecomings, & Alumni networking functions Weekly calendar management • Typing letters and correspondence • Completing timesheets • Meeting scheduling and preparation • Processing of expense reports, credit card statement reconciliation and check requests • Office supply ordering.



Covidien (Medtronic Minimally Invasive Therapies Group)

• United States
• Medical Equipment Manufacturing
• 700 & Above Employee

• Executive Administrative Assistant

  • Nov 2007 - Apr 2008

  Provided high-level administrative support to the Human Resources, Vice President of Global Learning & Organization Development department. Coordination of travel plans (domestic and international) • Management of calendar and coordination of meetings • Coordination, tracking and submission of invoices and check requests • Create/develop presentations, reports, spreadsheets and documents as needed • Processing of department expense reports, credit card statement reconciliation and budget tracking • Collect and prepare information for use in discussions/meetings with executive staff and outside individuals • Office supply ordering • Mail sorting and distribution.



First Horizon Bank

• Financial Services
• 700 & Above Employee

• Administrative Assistant - Financial Services

  • Dec 2003 - Oct 2007

  Provided high-level administrative support to the Financial Services Regional Managers of the New England Region while also supporting the sales team. Performed a variety of key administrative functions as well as filling in for FSRM when unavailable • Main back up for banking offices in MA and RI • Sales support by selling and opening deposit accounts as well as processing bank deposits and mortgage payments accurately • Developed presentations and scheduled all team conference calls and meetings • Completed all sales data entry and tracking for New England Region • Kept referral tracking reports updated and distributed throughout the region • Completed and processed new hire system access requests and kept personnel files updated • Managed monthly and annual sales records • Completed bank office audits and issued corrective actions • Reviewed general ledger entries monthly • Monitored signature card exception report weekly • Ordered office and banking supplies • Completed travel reimbursement documents.



Preti Flaherty

• United States
• Law Practice
• 100 - 200 Employee

• Accounting Assistant

  • Sep 2002 - Sep 2003

  Provided administrative support to the accounting department of a large law firm. Performed various accounting department duties including A/R, A/P, daily cash receipts, check requests, bank deposits and collections • Completed conflict system searches and case opening/data entry in to accounting system(s) as well as providing month end reporting assistance. Provided administrative support to the accounting department of a large law firm. Performed various accounting department duties including A/R, A/P, daily cash receipts, check requests, bank deposits and collections • Completed conflict system searches and case opening/data entry in to accounting system(s) as well as providing month end reporting assistance.