Experience

EmPower HR

• United States
• Human Resources
• 1 - 100 Employee

• Administrative Assistant

  • Mar 2009 - Present

  • Assists the Waterstone President and EmPowerHR Principals with department meetings and webinars, travel arrangements, expense reports, petty cash, and administrative tasks • Responsible for and oversaw expansion of Milwaukee office space • Manages client payroll packaging and distribution via FedEx • Answers switchboard and routing calls to appropriate staff and answering routine questions • Formats and enters candidate resumes into Adapt database • Responsible for office equipment and maintenance, office supplies, vendor orders, and distribution of incoming and outgoing mail • Organizes and maintains client relationship contracts and database K drive • Assists human resources staff in creating new hire start-up packets for all client employee new hires • Creates employee termination letters and performing employment reference checks on potential new hire candidates • Utilizes HRPyramid database to obtain and print new hire paperwork for new hire files • Updates reports, phone lists, and spreadsheets using Microsoft Excel • Orders and distributes customer fruit orders for sales and HR staff for client relationship visits • Responsible for reporting and coordinating office building issues • Maintains highly confidential client and employee files



Jude M. Werra & Associates

• Brookfield, WI

• Administrative Assistant

  • Feb 2000 - Dec 2008

  • Responsible for typing contracts, company, candidate, and position traits, charts and graphs using Microsoft Word and transcribing correspondence from Dictaphone to create candidate reports for clients • Managed all incoming emails using Microsoft Outlook, answered all incoming calls and routed calls appropriately • Managed office needs such as supplies and office equipment maintenance • Maintained Goldmine database, handled large mailings of letters, researched and compiled data for our bi-annual newsletter, and set up and typed our quarterly company newsletter • Programmed and processed all company mail • Served as Human Resource assistant to President in scheduling candidates for interviews, managing appropriate paperwork and forms for candidates to complete for their interview • Managed all travel arrangements as necessary for candidates and our President • Screened all incoming resumes via mail and email • Made appropriate recommendations to the President as potential candidates for current engagements we were handling for our clients • Verified all candidates’ college education and implemented background checks for potential candidate hires • Greeted visitors and set up meetings and phone conferences • Maintained highly confidential files



Bostik

• France
• Chemical Manufacturing
• 700 & Above Employee

• Administrative Assistant

  • Oct 2006 - Dec 2007

  • Reported to the Environmental, Health, Safety and Regulatory Department Director and multiple Managers • Entered customer correspondence into Access Database • Maintained electronic calendars using Lotus Notes • Scheduled meetings and transcribed notes during meetings • Scheduled seminars • Created PowerPoint presentations • Created and edited spreadsheets using Excel • Managed all department credit card transactions and re-classing entries, tracking employees’ purchase of safety glasses and safety shoes • Implemented an efficient method of eliminating a six month backlog of Material Safety Data Sheets and supervised two temporary employees in completing that project in a timely manner • Typed, filed, and executed various projects and other administrative duties as assigned



First Health

• Greater Milwaukee Area

• Word Processor

  • Oct 1988 - Jan 2000

  • Transcribed correspondence from Dictaphone • Processed correspondence letters and memos in Word Perfect and Microsoft Word • Typed and designed spreadsheets using Microsoft Excel • Typed accounting correspondence and data entry • Tracked network and sent overpayment letters on the Overpayment Tracking System (OTS) with speed and proficiency • Served as back-up for the switchboard, answering phones and greeting clients • Assisted Personnel Administrator in screening resumes, filing personnel records, and setting up interviews • Designed the filing system for the Vice President and maintained highly confidential files



AIW-AFL-CIO Region No. 9 Health & Welfare Fund

• Brookfield, WI

• Secretary / Stenographer

  • Mar 1986 - Oct 1988

  • Served as back-up for the Administrative Assistant/Subrogation Coordinator • Transcribed shorthand from Dictaphone • Typed contracts, manuscripts, letters, and memos using Xerox 620 Memorywriter and/or IBM AS/400 Word Processor • Processed accident and sickness disability claims • Compiled monthly FICA reports for group accounts • Processed annual W-2 income statements • Programmed AT&T Merlin Phone System • Answered switchboard • Arranged business meetings • Mailed large volumes of correspondence • Assisted Executive Director and other departments and staff as assigned



Blue Cross Blue Shield United of Wisconsin

• Greater Milwaukee Area

• Secretary and Marketing Assistant

  • Jun 1980 - Mar 1986

  • Reviewed, processed, and assisted sales account executives’ business transactions for all Blue Cross & Blue Shield accounts • Maintained, documented, reviewed, and tracked information on an IBM Computer • Served as back-up to Sales Support Supervisor • Typed sales proposals using Wang Word Processor • Typed statistical charts, letters, and memos, transcribing from Dictaphone • Maintained and created archives for Wang Word Processor • Created and wrote glossaries (writing computer programs) on Wang Word Processor • Assisted as back-up secretary for various marketing account executives and the Marketing Manager