Experience

Retired
• Machinery Manufacturing
• 700 & Above Employee
• *****

  • Jan 2017 - 2018


SRI International

• India
• Higher Education
• 1 - 100 Employee

• Administrative Coordinator

  • Aug 2001 - Mar 2015

  Administrative Coordinator, Materials Research Laboratory Provided administrative support to Lab Director and 27-30 staff members, including senior materials scientists, chemists, technicians, process engineers, Postdoctoral Fellows, International Fellows, and visiting scholars. -- Typed, formatted and assembled scientific research proposals for submission to commercial clients and government agencies. Formatted and finalized research reports, scientific manuscripts, slide presentations, and other technical documents for research projects, conferences, marketing purposes, etc. -- Maintained the Director's calendar and client database. Composed correspondence; coordinated interview schedules for prospective new hires; oversaw daily functions of the department on behalf of the Director. -- Performed Internet searches for scientific publications, patents, CVs, industry literature, technical reports, government RFPs and solicitations. -- Ordered office and lab supplies; expedited orders; processed invoices for payment. -- Assisted staff members with timecards, travel reservations, scheduling meetings and reserving conference rooms. -- Coordinated facilities requests for lab / office moves, renovations and repairs. -- Assisted with project management, continuous client contact and customer service. -- Acted as liaison between our lab and other departments, including Contracts, Business Office, Accounting, Intellectual Property, HR, Benefits, Facilities, Health & Safety, Corporate Marketing, Security, and Conference Services. -- Provided orientation and secretarial assistance to foreign visiting scientists; responded to their requests for photocopying, scanning, printing, and general information about housing, transportation, local businesses and services. Show less



Heidrick & Struggles Executive Search

• Germany
• Veterinary Services

• Executive Assistant

  • Jan 2000 - Jul 2001

  Supported executive search teams specializing in CEO, CTO, COO, and VP positions. I coordinated travel arrangements, interview schedules, executive meetings and videoconferences. -- Assisted in the preparation of BD presentations, brochures and other marketing materials. -- A/R, A/P, and database retrievals. -- Prepared correspondence, standard NDAs, and confidential candidate assessments. Supported executive search teams specializing in CEO, CTO, COO, and VP positions. I coordinated travel arrangements, interview schedules, executive meetings and videoconferences. -- Assisted in the preparation of BD presentations, brochures and other marketing materials. -- A/R, A/P, and database retrievals. -- Prepared correspondence, standard NDAs, and confidential candidate assessments.

• Administrative Assistant, Molecular Physics Laboratory

  • Jul 1996 - Jan 2000

  Provided administrative support to the Lab Director, 23-25 staff members, and 12 REU students. -- Typed, formatted, and assembled research proposals for submission to government agencies (e.g., NSF, NASA, NIH). -- Formatted, edited, and finalized research reports, scientific manuscripts, and conference materials. -- Composed correspondence; maintained lab calendar; assisted the Director with travel arrangements; performed Internet searches for journal articles, patents, government research reports, and RFPs. -- Processed incoming applications for NSF-funded "Research Experiences for Undergraduates" (REU) Program. Show less