Kaley Aguero
Administrative Manager at The University of Texas at Austin - College of Liberal Arts- Claim this Profile
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Bio
Credentials
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Confronting Bias: Thriving Across Our Differences
LinkedInApr, 2021- Nov, 2024 -
Driving Change and Anti-Racism
LinkedInSep, 2020- Nov, 2024 -
Developing Your Emotional Intelligence
LinkedInApr, 2020- Nov, 2024 -
Communication Foundations
LinkedInMar, 2020- Nov, 2024 -
Managing Your Time
LinkedInMar, 2020- Nov, 2024
Experience
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The University of Texas at Austin - College of Liberal Arts
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United States
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Higher Education
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100 - 200 Employee
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Administrative Manager
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Sep 2023 - Present
Manage operations of the Dean’s Office
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Senior Administrative Associate
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Sep 2021 - Aug 2023
• Maintain Dean Stevens calendar via Outlook with a variety of stakeholders at all levels at the university including the President’s and Provost’s offices• Process business functions, including but not limited to, travel arrangements, travel reimbursements, and OOEFs, for Dean Stevens and the College of Liberal Arts • Support programs, such as the Staff Leadership Academy, and initiatives led by Dean Stevens or the Chief of Staff, including scheduling meetings, taking meeting notes, and providing technological support• Manage the college’s processes for Restricted Regions and SAIGE, including maintaining training documentation and training support staff on these processes • Create training materials for training sessions on inventory, Restricted Regions, SAIGE, Zoom, Qualtrics, and DocuSign for staff within the college and serve as the main point of contact for questionso Manage multiple listservs for efficient communication with the faculty and staff within the college, including granting a variety of access to different teamso Maintain tracking systems used to more efficiently manage unit head reappointmentso Serve as the building manager for Gebauer, including managing key assignments, listserv updates, building access, facilities request, and name tag orders o Manage space within the building, including space planning, ordering, installation, and reallocation of furnitureo Maintain technology records, including ensuring the conference room technology is kept updated and ordering new technology when required o Conduct annual physical inventory for the Dean’s office in a timely fashion to ensure certification is approved without any financial penaltyo Maintain supplies including office supplies, kitchen supplies, and other supplies, as requiredo Create and maintain organizational charts for all Dean’s office teams and ensure they are updated on the website Show less
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Administrative Associate
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Apr 2019 - Sep 2021
• Create training materials for Docusign, Zoom, and Qualtrics that are distributed to staff in the units of the college• Serve as the main point of contact for travel authorizations, including Restricted Regions and Domestic Travel Exception requests• Supervise student workers to maintain the appropriate support of the team and ensure their professional development• Manage scheduling for the Director of Diversity and Organizational Climate and the Dean, as needed• Maintain records for the Dean and Assistant to the Dean regarding the leadership in the units of the college• Manage multiple list serves for efficient communication with the faculty and staff within the college• Create tracking systems used by multiple teams within the Dean’s Office to more efficiently manage unit head reappointments• Serve as the main point of contact for Zoom, Docusign, and Qualtrics questions from staff within the college• Conduct the annual physical inventory for the Dean’s Office main units and ensure certification is processed on time with no financial penalties• Manage and maintain conference room cleanliness and scheduling• Manage the websites for the Dean’s Office and make updates as necessary or requested by individual teams • Assist the Assistant to the Dean in creating and maintain notes for the college-wide Senior Staff meetings, including managing the Box folder• Collaborate with multiple teams within the Dean’s Office to provide administrative support on projects, as needed• Manage event coordination for the Dean’s Office, including booking space, organizing logistical materials, placing food orders, and ensuring proper clean up of the space• Serve as a reviewer of several business documents (VPE, VP2, VP7, VE5, and VP5) for the college Show less
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The University of Texas at Austin
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United States
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Higher Education
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700 & Above Employee
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Student Associate
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Jan 2015 - Aug 2018
• Coordinate preparations for meetings in conference rooms• Manage calendar and deadlines for Dean and client meetings• Answer and redirect phone calls • Organize confidential information into Microsoft Excel spreadsheets• Train new employees in the duties required for the job• Assisted in the creation of a Student Guidebook with detailed instructions on how best to complete tasks• Create and process procard reconciliations • Collect and distribute mail• Maintain the cleanliness of the kitchen area and conference rooms Show less
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Student Assosciate
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Sep 2016 - May 2018
• Provided office assistance to faculty and staff members• Collaborated with staff members on organizational projects• Created and maintained several Excel databases for various staff members• Collected and distributed mail • Answered and redirected phone calls
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Undergraduate Research Assistant
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May 2017 - Aug 2017
• Assisted in creating the material used for an online osteology class• Used Scan Studio to create 3-Dimensional images of bone• Analyzed each set of scans to obtain the most accurate rendering on all bones
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The Johns Hopkins University
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United States
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Higher Education
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700 & Above Employee
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Clerical Assistant
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Aug 2015 - Jul 2016
• Acquired the skill to work efficiently in an online database • Answered and redirected phone calls • Maintained the calendar for the conference room • Collaborated with staff members on a variety of projects using mainly Microsoft Word and Excel • Prepared and organized materials for events • Maintained the cleanliness of the kitchen area • Acquired the skill to work efficiently in an online database • Answered and redirected phone calls • Maintained the calendar for the conference room • Collaborated with staff members on a variety of projects using mainly Microsoft Word and Excel • Prepared and organized materials for events • Maintained the cleanliness of the kitchen area
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Johns Hopkins Archaeological Museum
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Baltimore, Maryland
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Museum Research Assistant
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Jan 2016 - May 2016
• Researched a variety of archaeological objects from the museum collection that had not been catalogued • Used multiple imaging techniques to non-invasively study the objects • Created the museum catalog entry that is used for the museum catalog • Researched a variety of archaeological objects from the museum collection that had not been catalogued • Used multiple imaging techniques to non-invasively study the objects • Created the museum catalog entry that is used for the museum catalog
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Education
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2020 - 2023
Villanova University
Master of Arts - MA, Classical Studies -
2014 - 2018
The University of Texas at Austin
Bachelor of Arts - BA, Anthropology and Classics -
2015 - 2016
The Johns Hopkins University
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